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WWF MEDITERRANEAN PROGRAMME recrute un assistant support administrative Retour vers les opportunités

WWF Afrique du Nord

Lance   Offre d'emploi


20 Novembre 2017 Il y a 5 ans

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Détails de l'opportunité

Régions concernées par cette opportunité: Tunis


Position Title: Administratif assistant

Reports to: Administratif and Financial Director  

Duty Station: Tunis.

Duration: CDD, 2 years with possibility of extension

Estimated Start Date: As soon as possible

Closing date: 26 Novembre 2017



  • General point of contact for the office (where applicable, relay to the responsible employee)
  • Manage the incoming and outgoing e-mails, post mail, faxes, documents, invoices etc.: Receive, sort, answer or forward as required according to the priorities
  • follow-up email from the office director
  • Update and maintain databases such as mailing list, contact lists (partners, suppliers etc.) and WWF NA templates.
  • Draft or translate (English to Arabic and to French) messages and letters
  • Prepare and take minutes of staff meetings. Draft memos and letters and facilitate translation of relevant documents in Arabic, English and French.
  • Organize travel arrangements for staff and visitors missions: support for preparation of visiting program (appointments and meetings) organize the transport of the visitors, manage the reservations of hotels and purchase of flight ticket
  • Coordinate and facilitate internal and external events & meetings including pre-event preparation, liaising with participants/guests, finding venues, catering and logistical arrangements with respect of the allocated budget
  • Ensure the smooth day-to-day administrative function of the office, monitor and maintain office supplies, keep proper storage of office equipment, ensure their  maintenance and manage service and supplier contracts/relationships.
  • Ensure Photocopying and binding on need.
  • Perform any other work related duties and responsibilities that may be assigned by the line manager.

Critères d'éligibilité

  • University diploma in management, English literature, administration or related field
  • Demonstrated work experience as office manager/ administrative assistant with a international organization/ NGO or in the private sector
  • Min experience of 3 years Strong MS Office skills including Word, Excel, PowerPoint + Fluency in Arabic, French and English
  • A proven ability to prioritise, plan, organise work and meet deadlines in a busy environment
  • Problem solving skills, ability to multi-tasking, team oriented and able to work independently
  • Proven willingness and ability to work flexibly in response to changing organizational requirements

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