WWF MEDITERRANEAN PROGRAMME recrute un assistant support administrative عودة إلى الفرص

POSITION DESCRIPTION

Position Title: Administratif assistant

Reports to: Administratif and Financial Director  

Duty Station: Tunis.

Duration: CDD, 2 years with possibility of extension

Estimated Start Date: As soon as possible

Closing date: 26 Novembre 2017

MAJOR DUTIES AND RESPONSIBILITIES:

• General point of contact for the office (where applicable, relay to the responsible employee)
• Manage the incoming and outgoing e-mails, post mail, faxes, documents, invoices etc.: Receive, sort, answer or forward as required according to the priorities
• follow-up email from the office director
• Update and maintain databases such as mailing list, contact lists (partners, suppliers etc.) and WWF NA templates.
• Draft or translate (English to Arabic and to French) messages and letters
• Prepare and take minutes of staff meetings. Draft memos and letters and facilitate translation of relevant documents in Arabic, English and French.
• Organize travel arrangements for staff and visitors missions: support for preparation of visiting program (appointments and meetings) organize the transport of the visitors, manage the reservations of hotels and purchase of flight ticket
• Coordinate and facilitate internal and external events & meetings including pre-event preparation, liaising with participants/guests, finding venues, catering and logistical arrangements with respect of the allocated budget
• Ensure the smooth day-to-day administrative function of the office, monitor and maintain office supplies, keep proper storage of office equipment, ensure their  maintenance and manage service and supplier contracts/relationships.
• Ensure Photocopying and binding on need.
• Perform any other work related duties and responsibilities that may be assigned by the line manager.