The International Committee of the Red Cross (ICRC) Libya Delegation recrute un Receptionist/Office clerk Retour vers les opportunités

The International Committee of the Red Cross (ICRC), Libya Delegation is recruiting a Receptionist/Office clerk in its office in Libya Support Unit (LSU), Tunis. The Receptionist cum Office Clerk is the second point of contact after the guard.

S/he welcomes the visitors for the Tunis-LSU management and on ad hoc basis for other departments, handles only one landline (phone and fax) for the management and all in/out mail, as well as administrative tasks related to the welcome/reception, deals with all the external and internal mail and is in charge of the office stationery.

Main responsibilities:

• Reception:
  • Welcomes visitors and escorts them to the appropriate staff member
  • Answers and redirects incoming calls and answers callers’ questions, takes messages and relays information diligently,
  • Sends and receives, dispatches faxes
  • Can perform receptionist tasks in support to other departments upon request.
• Office clerk:
  • Updates contact lists and tables, telephone numbers, addresses, registers, inventories,
  • Distributes and collects access badges,
  • Handles calls for drivers or taxis
  • Supervises schedules of meeting and training rooms, distributes programs (briefing, debriefing, etc..) and actively follows up the appointments,
  • Coordinates diplomatic mail and correspondence out, all paper documents collected and dispatched via LSU chancellery,
  • Picks up, sorts, distributes and delivers mails (departments and individuals) and makes records of reception and dispatch of post upon request,
  • Makes photocopies, scans and handles the fax machine,
  • Manages office stationery (including ICRC letterhead) and consumables for printers (toners), helps install projectors, computers and other equipment for meetings, runs errands (urgent purchases, etc.) upon request
  • Performs simple secretarial work (drawing out bordereaux, briefing programs, basic letters etc.).