Exprimer mon avis

Project Assistant (Roster) – PNUD Retour vers les opportunités



Échéance

31 Mars 2020 Il y a 3 mois

Partager l'opportunité sur

Détails de l'opportunité

Régions concernées par cette opportunité: Tunis et 1 autre(s) régions
Domaines concernées par cette opportunité: Citoyenneté et gouvernance et 5 autre(s) domaines
    • Agency : UNDP
    • Title : Project Assistant (Roster)
    • Job ID : 29251
    • Practice Area – Job Family : Democratic Governance Environment and Energy Capacity Development
    • Vacancy End Date : (Midnight New York, USA) ; 31/03/2020
    • Time Left : 4d 16h 56m
    • Duty Station : Tunis, Tunisia
    • Education & Work Experience : E-Technical School – 4 year(s) experience, H-Some Graduate School – 2 year(s) experience
    • Languages Required : Arabic, French
    • Languages Desired : English
    • Grade : SB3
    • Vacancy Type : Service Contract (SC)
    • Posting Type : External
    • Bureau : Arab States
    • Contract Duration : 6 Months ( Renewable )

Background

Under the overall guidance and supervision of the manager, the Project Assistant provides ongoing project and administrative assistance and support to UNDP projects, performing a variety of standard administrative processes ensuring high quality and accuracy of work.

The Project Assistant works in collaboration with the operations, programme and project staff in the CO to exchange information and ensure consistent services delivery.

Duties and Responsibilities

  • Ensures provision of support to management of ongoing project activities, focusing on achievement of the following results:
    • Provide inputs in the elaboration of work plan
    • Assist in arranging logistics, preparing agenda and coordinating with related stakeholders for organizing workshops as and when required
    • Assist in minutes taking for program/project meetings and in drafting research reports as required
    • Assist in coordinating of the planned events of the project
    • Assist in drafting inputs for the project’s reports
  • Ensures effective administrative and logistical services, focusing on achievement of the following results:
    • Contacts with visitors and project personnel, arrangement of appointments and meetings, acting as an interpreter when required and/or taking minutes.
    • Compilation and preparation of briefing and presentation materials, speeches, background information and documentation for meetings and missions.
    • Translation of simple correspondences when needed.
    •  Maintenance of records/ documents/ files relating to the project in a user friendly manner
    •  Be responsible for assigned correspondence and other admin tasks including creating E-requisitions
    •  Arrangements of travel and hotel reservations, preparation of travel authorizations, processing requests for visas, identity cards and other documents
    •  Administrative support to conferences, workshops, retreats
    •  Arrangement of vehicle transportation, regular vehicle maintenance and insurance
    •  Assistance in proper control of supporting documents for payments and financial reports
    •  Check related forms delivered by Implementing partners for completion before submitting to the Finance Unit for verification
    •  Proper receipting of goods and services
    •  Preparation of routine correspondence, faxes , memorandum and reports to partners
    •  Extracting, inputting, copying and filing data from various sources as required
    • Maintain a proper filing system  for financial records ensuring safekeeping of confidential materials
    • Assisting in organizing , executing and coordinating logistical requirements by drawing up an event time-line, programme schedule and checklist for successful holding of events
    • Custodian for management of office stationery supplies including maintenance of stock list of stationery, distribution of stationery as required by staff and keeping a log of distribution.
    • Extraction of data from various sources.
    • Follow up on deadlines, commitments made, actions taken and coordination of collection and submission of the reports to head of unit.
    • Assistance in the preparation of budget, provision of information for audit.
  • Provides support to office maintenance and assets management, focusing on achievement of the following results:
    •  Act as a backup to the Asset Focal point in the maintenance of records on assets management
    •  Maintenance of files and records relevant to office maintenance
    •  Provision of support to maintenance of common premises and common services
  • Support knowledge building and knowledge sharing in the CO, focusing on achievement of the following results:
    • Participation in the training for the operations/programme staff
    • Sound contributions to knowledge networks and communities of practice.

 

Disclaimer

  • Important applicant information
  • All posts in the SC categories are subject to local recruitment.
  • Applicant information about UNDP rosters

 

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Workforce diversity

UNDP is committed to achieving diversity within its workforce, and encourages all qualified applicants, irrespective of gender, nationality, disabilities, sexual orientation, culture, religious and ethnic backgrounds to apply. All applications will be treated in the strictest confidence.

Scam warning

The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.

 

UNDP has a zero tolerance policy for sexual exploitation and abuse, sexual harrassement, discrimination and abuse of power in the workplace.

Critères d'éligibilité

  • Corporate Competencies :
  • - Demonstrates commitment to UNDP’s mission, vision and values
  • - Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
  • - Demonstrating/safeguarding ethics and integrity
  • - Demonstrate corporate knowledge and sound judgment
  • - Self-development, initiative-taking
  • - Acting as a team player and facilitating team work
  • - Facilitating and encouraging open communication in the team, communicating effectively       .  
  • - Creating synergies through self-control
  • - Managing conflict
  • - Learning and sharing knowledge and encourage the learning of others
  • - Informed and transparent decision making
  • Functional Competencies :
  • - Building Strategic Partnerships
  • - Analyzes general information and selects materials in support of partnership building initiatives
  • - Promoting Organizational Learning and Knowledge Sharing
  • - Researches best practices and poses new, more effective ways of doing things
  • Job Knowledge/Technical Expertise :
  •  - Understands the main processes and methods of work regarding to the position  
  • - Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks
  • - Demonstrates good knowledge of information technology and applies it in work assignments
  • - Promoting Organizational Change and Development
  • - Demonstrates ability to identify problems and proposes solutions
  • - Design and Implementation of Management Systems
  • - Uses information/databases/other management systems
  • Education: License degree or some technical School degree in Business Administration, Commerce, Human Resources, Finance, Social Sciences, International Relations and any other related fields.
  • Experience:
  • - Min two (2) years (with License degree), or, min four (4) years (with Technical school degree) of relevant experience in administration or programme support service
  • - Experience in the usage of computers and office software packages (MS Word, Excel, etc.)
  • - Experience in handling of web-based management systems.
  • Language: Fluency in Arabic, French and working knowledge English

L'opportunité a expiré

Cette opportunité n'est malheureusement plus disponible sur Jamaity. Visitez régulièrement la rubrique opportunités pour ne plus en rater.

Suivez Jamaity sur LinkedIn


Obtenez Jamaity Mobile dès maintenant

Jamaity Mobile Promo

Offre d'emploi Publié sur Jamaity le 27 mars 2020


Découvrez encore plus d'opportunités sur Jamaity en cliquant sur ce lien.




Supporté par

Réseau Euromed Logo UE Logo