Project Assistant (Roster) – PNUD Retour vers les opportunités

The Project Assistant works in collaboration with the operations, programme and project staff in the CO to exchange information and ensure consistent services delivery.

• Ensures provision of support to management of ongoing project activities, focusing on achievement of the following results:
  • Provide inputs in the elaboration of work plan
  • Assist in arranging logistics, preparing agenda and coordinating with related stakeholders for organizing workshops as and when required
  • Assist in minutes taking for program/project meetings and in drafting research reports as required
  • Assist in coordinating of the planned events of the project
  • Assist in drafting inputs for the project’s reports
• Ensures effective administrative and logistical services, focusing on achievement of the following results:
  • Contacts with visitors and project personnel, arrangement of appointments and meetings, acting as an interpreter when required and/or taking minutes.
  • Compilation and preparation of briefing and presentation materials, speeches, background information and documentation for meetings and missions.
  • Translation of simple correspondences when needed.
  •  Maintenance of records/ documents/ files relating to the project in a user friendly manner
  •  Be responsible for assigned correspondence and other admin tasks including creating E-requisitions
  •  Arrangements of travel and hotel reservations, preparation of travel authorizations, processing requests for visas, identity cards and other documents
  •  Administrative support to conferences, workshops, retreats
  •  Arrangement of vehicle transportation, regular vehicle maintenance and insurance
  •  Assistance in proper control of supporting documents for payments and financial reports
  •  Check related forms delivered by Implementing partners for completion before submitting to the Finance Unit for verification
  •  Proper receipting of goods and services
  •  Preparation of routine correspondence, faxes , memorandum and reports to partners
  •  Extracting, inputting, copying and filing data from various sources as required
  • Maintain a proper filing system  for financial records ensuring safekeeping of confidential materials
  • Assisting in organizing , executing and coordinating logistical requirements by drawing up an event time-line, programme schedule and checklist for successful holding of events
  • Custodian for management of office stationery supplies including maintenance of stock list of stationery, distribution of stationery as required by staff and keeping a log of distribution.
  • Extraction of data from various sources.
  • Follow up on deadlines, commitments made, actions taken and coordination of collection and submission of the reports to head of unit.
  • Assistance in the preparation of budget, provision of information for audit.
• Provides support to office maintenance and assets management, focusing on achievement of the following results:
  •  Act as a backup to the Asset Focal point in the maintenance of records on assets management
  •  Maintenance of files and records relevant to office maintenance
  •  Provision of support to maintenance of common premises and common services
• Support knowledge building and knowledge sharing in the CO, focusing on achievement of the following results:
  • Participation in the training for the operations/programme staff
  • Sound contributions to knowledge networks and communities of practice.

• Important applicant information
• All posts in the SC categories are subject to local recruitment.
• Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Workforce diversity

UNDP is committed to achieving diversity within its workforce, and encourages all qualified applicants, irrespective of gender, nationality, disabilities, sexual orientation, culture, religious and ethnic backgrounds to apply. All applications will be treated in the strictest confidence.

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