Operations Officer – The Institute for War & Peace Reporting (IWPR) Retour vers les opportunités

Title: Operations Officer

Base: Tunis, Tunisia

Description: The Institute for War & Peace Reporting (IWPR) is seeking a Tunis-based Operations Officer for 6 months. The position is renewable pending funding. The position will support all projects and the day to day office work. 

Reporting to: Finance Manager 

Type of Contract: Employee

ESSENTIAL DUTIES AND RESPONSIBILITIES: 

• Coordinates with the auditors and tax consultant to ensure taxes are prepared and paid on a monthly basis
• Ensures the maintenance of accounting database per Tunisia accounting requirements
• Prepares payment request documents packages for check and wire payments and submits to Finance Manager for review with further submission to the Country Director for approval
• In charge of the daily data entry to the FOMERS for submission to the Finance Director on the last day of the month. 
• Maintenance of the filing of the hard and soft copies of the monthly expenses reports (FOMERS)
• Supports on internal and external audits
• Procures goods and services in accordance with policy and standards of the association, its funders and host governments.
• Analyzes procurement requirements and selects the most appropriate methods based on interpretation and assessment of established policies, practices and experience.
• Plans, organizes, and leads the bid solicitation process including drafting and issuing RFQ, RFP, developing bid evaluation criteria and guiding staff on all processes involved.
• Chairs bid evaluation committees ensuring the integrity of the competitive process
• Facilitates bidder debriefings and exercises appropriate judgment and tact while ensuring to protect confidential information.
• Assists in preparation of contractual agreements ensuring appropriate terms and conditions are included to protect the company’s interests.
• Monitors and reviews progress of contractual agreements; reviews invoices for payment resolving any problems that arise and performs post contract evaluations.
• Creates and maintains procurement records including electronic records in the Google Docs system and other systems, ensuring accuracy and integrity of data.
• Assists with required written authorizations and prepares/issues instructions and imports/exports documentation to suppliers, freight forwarders, and/or carriers, to ensure timely and safe arrival of goods and compliance with domestic and international shipping regulations, customs regulations.
• Provides administrative or programmatic support when needed.
• Performs other tasks as required.