Fund Manager – Tfanen عودة إلى الفرص

Role Information:

Role purpose:

The Fund manager is responsible for the implementation and overall coherence of the Grants Fund assigned to him/her (Tfanen has 3 major grant funds: Local cultural engagement fund, Fund to structure and sustain cultural organizations, Fund to support local development strategies)

Under the supervision and with the support of the Head of operations, the Fund manager will be involved in all steps of the grants-making process of that fund, from the initial stages (notably call for proposal design and launch, proposals evaluation, selection and negotiation phase) to the final steps (grants administrative close out).

The Fund manager works in autonomy for the daily management of grants, to attend events, conduct site visits and monitor projects. He/she is the focal point for the fund untrusted to him/her and regularly reports (orally and in writing) on achievement and progress of the individual grants projects, and of the projects grouped together within the fund.

He/she provides a high level of monitoring and support to the projects within his/her portfolio, through internal coordination with colleagues within the Tfanen project (for example for timely approval of reports and issuing of payment tranches), or by connecting them to visibility, mentoring, capacity building or funding opportunities within or outside Tfanen.

He/she supervises the work of the grants officer and grants team assistant who will issue grants contracts and POs to ensure a smooth grants disbursement process.

The role will support the achievement of British Council corporate standards and the achievement of relevant policies and procedures.

About us:

The British Council is the UK’s international organisation for cultural relations and educational opportunities. We create friendly knowledge and understanding between the people of the UK and other countries. We do this by making a positive contribution to the UK and the countries we work with – changing lives by creating opportunities, building connections and engendering trust.

We work with over 100 countries across the world in the fields of arts and culture, English language, education and civil society. Each year we reach over 20 million people face-to-face and more than 500 million people online, via broadcasts and publications. Founded in 1934, we are a UK charity governed by Royal Charter and a UK public body.

Geopolitical/SBU/Function overview:

The Tfanen project is implemented through a PAGoDA Contract led by the British Council on behalf of/in partnership with EUNIC which was branded as ‘Tfanen Tunisie Creative’. The project specifically aims to stimulate a local collaborative approach in the view of supporting the creation of a social and cultural ecosystem, inclusive for all groups of the society. The project will aim to 1) Promote cultural diversity and access to culture in Tunisia, targeting in particular vulnerable populations; and 2) Support the freedom of expression and creation, increased international exposure and knowledge-sharing.

Tfanen Project’s approach is locally-geared, socio-sensitive, participative, inclusive and positive in order to help create a favorable environment for creation and freedom of expression, contribute towards more long term social cohesion, and increase the socio-economic impact of culture throughout the country.

Main opportunities/challenges for this role:

• The Tfanen project is entering a new phase during which the grant funds will be redesigned and improved. With this, a vital part of this role is to ensure that the updated approach of each grant fund is successfully embedded.
• Frequent travel within the country to conduct site visits and attend project events

Main Accountabilities:

Fund management (100%)

Call for proposal phase

• Assists the head of operations during the call for proposal phase (draft and publication of call documents, coordination of evaluations, attending selection committee meetings)
• Prepares and attends information sessions

Grants implementation phase

• Negotiates grants contracts and budgets
• Prepares and attends kick of meetings
• Supervises the work of the grants officer and grants team assistant who will issue grants contracts and POs to ensure a smooth grants disbursement process for all tranches and to maintain accurate records for grants-related files
• Ensures effective coordination and delivery of the portfolio of grant projects within the specific objectives and approach of that Fund
• Manages the relationship between Tfanen and its grantees, and covers for other fund managers when necessary
• Provides continuous support to grantees notably by connecting them to visibility, mentoring, capacity building or funding opportunities within or outside Tfanen
• Closely monitors grants including regular site visits and provides quality input to projects
• In coordination with the MEL department, collects and disseminates lessons learned to enable teams to repeat successes, acting on lessons learnt and improving the quality of events and their outcomes.

In coordination with the MEL department, reports on achievement and progress of the individual grants projects, and of the projects grouped together within the fund, when required and notably to contribute to the annual report.

• In coordination with the communication manager, represents Tfanen project during events and in the media when needed.

Grants close out phase

• Ensures that grants are closed in time to meet the overall deadlines of the Tfanen project.

Managing self & others

• Plans and prioritises own work activities, responding to changing requirements to ensure effective delivery of responsibilities over monthly/annyal time horizon
• Tasks and coordinates others (e.g. internal colleagues or external contractors/suppliers) to complete time-limited, straightforward activities, within established procedures, in order to ensure efficient delivery of services. Monitors task completion to agreed quality and time standards.

Key Relationships:

Internal

• Head of operations, Grants team, Communication manager, the Tfanen programme team, the local British Council staff

External

• External partners (Government officials, professional bodies/associations, NGOs,  grantees …)  suppliers, media and other stakeholders (e.g. grants beneficiaries).

Role Requirements: