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DAI Tunisie recrute un(e) « Office & Logistics Assistant » Retour vers les opportunités



Échéance

15 Novembre 2019 Il y a 1 an

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Détails de l'opportunité

Régions concernées par cette opportunité: Tunis

Maximum Level of Effort : LTTA

Base of Operations : Tunis, Tunisia

position reports to : Director of Finance & Administration

 

 

Project Background:

The USAID TAHSEEN Project will support the Government of Tunisia (GOT) to design and develop reforms, systems, and mechanisms to enable inclusive economic growth. TAHSEEN will focus on e-Governance and economic reforms, including fiscal and budgetary reforms, based on international standards and best practices. The project will provide technical assistance to improve e-governance, budgeting, and expenditure control to promote greater efficiency, facilitate investment and trade, and encourage greater public-private dialogue. TAHSEEN will achieve results through three main objectives:

  • Enhancing Capacity of the GOT to Manage Public Finances
  • Advancing Reforms in the Business Climate
  • Improving Communications, Engagement, and Consultations Between the GOT, Private Sector, and Civil Society

Purpose: 

The Office & Logistics Assistant will support a variety of administrative and office support duties with guidance from the Director of Finance & Administration. 

Responsibilities and Key Tasks:

  • Support a variety of administrative tasks, receiving visitors, preparing meeting and training rooms, sorting and distributing mail 
  • Work with technical and support staff to ensure smooth administrative processes 
  • Arrange all project transport needs for workshops, meetings, site visits, or staff travel and/or lodging.
  • Research and maintain an up to date database of accommodation options (including contact details and prices) throughout project locations working with procurement, manage any agreements/contracts in place.
  • Assist with data entry and record management for all aspects of operations department administration.
  • Assist the Senior team with drafting and typing correspondence
  • Coordinate facilities services such as vehicle licenses and facilities supplies and maintenance. 
  • Assist in processing financial requests-payment requests, travel advance, petty cash etc. 
  • Coordinate facility preparation for meetings and trainings.
  • Other tasks as assigned

Critères d'éligibilité

  • At least 3 years of professional experience. Progressively responsible experience in administration, operations, logistics or related field preferred.
  • Bachelor’s degree (or equivalent) in related field of study.
  • Excellent verbal and written communication skills.
  • Highly computer literate with advanced e-mail, word processing and spreadsheet management skills.
  • Excellent interpersonal and organizational skills.
  • Ability to work under pressure.
  • Experience with USAID projects preferred. Experience with international donor-funded projects also an advantage.
  • Experience and familiarity with DAI systems and procedures preferred.
  • Oral and written fluency in English. French and Arabic experience preferred.

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