UNHCR recrute un(e) Senior Secretary Libya basé à Tunis عودة إلى الفرص

Grade – GL5

Position No – 10005425

Effective Date – Immediate

Duration of appointment: 3 months renewable

1. Description of responsibilities:

-Arrange appointments and maintains supervisor’s calendar. Receive visitors; places and screens telephone calls and answers queries with discretion.

-Arrange meetings, both internal and external, some involving high-ranking officials, and take minutes and/or notes at meetings.

-Prepare informal translations and may act as interpreter.

-Type correspondence, documents and reports, some of which are highly confidential.

-Receive, screen, log and route correspondence, attach necessary background information and maintain follow-up system.

-Draft official correspondence, documents and reports on routine matters and/or for clearance by the supervisor and ensure follow-up. Maintain filing system for electronic and hard copy documents.

-Maybe required to assist in Human Resources tasks (attendance record, travel arrangements, preparation of travel authorisation, /claims, etc.) for staff within the unit.

-Assist in the preparation of visit programmes, briefings on issues covered by the Unit, collection of documentation for briefing kits; talking points and other material for missions, meetings and visits.

-Liaise at an appropriate level with other units/Sections, HQ services, Regional Representations and country offices, as applicable, to facilitate the work of the Unit.

-Perform other relevant duties as required.

2. Required Competencies (Functional, Managerial, Cross functional)

-Managing Resources

– Analytical Thinking

-Planning and Organizing

MINIMUM ESSENTIAL QUALIFICATIONS AND PROFESSIONAL EXPERIENCE REQUIRED

-Completion of Secondary education or equivalent technical or commercial school with Secretarial training and/or certificate.

-Minimum 5 years of previous job experience relevant to the function.

-Computer skills (MS office and People soft applications).

-Fluency in English and working knowledge of another relevant UN language or local language.

3. Desirable qualification & competencies :

-Completion of UNHCR learning programmes or specific training relevant to functions of the position.

-Knowledge of another relevant UN language.