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Échéance

11 Septembre 2015 Il y a 6 ans

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Détails de l'opportunité

GradeGL5

Position No : 10005425

Effective Date : Immediate

Duration of appointment : 3 months renewable

 

Description of responsibilities :

  • Arrange appointments and maintains supervisor’s calendar. Receive visitors; places and screens telephone calls and answers queries with discretion.
  • Arrange meetings, both internal and external, some involving high-ranking officials, and take minutes and/or notes at meetings.
  • Prepare informal translations and may act as interpreter.
  • Type correspondence, documents and reports, some of which are highly confidential.
  • Receive, screen, log and route correspondence, attach necessary background information and maintain follow-up system.
  • Draft official correspondence, documents and reports on routine matters and/or for clearance by the supervisor and ensure follow-up. Maintain filing system for electronic and hard copy documents.
  • Maybe required to assist in Human Resources tasks (attendance record, travel arrangements, preparation of travel authorisation, /claims, etc.) for staff within the unit.
  • Assist in the preparation of visit programmes, briefings on issues covered by the Unit, collection of documentation for briefing kits; talking points and other material for missions, meetings and visits.
  • Liaise at an appropriate level with other units/Sections, HQ services, Regional Representations and country offices, as applicable, to facilitate the work of the Unit.
  • Perform other relevant duties as required.

 

 

Critères d'éligibilité

  • Managing Resources
  • Analytical Thinking
  • Planning and Organizing
  • Completion of Secondary education or equivalent technical or commercial school with Secretarial training and/or certificate.
  • Minimum 5 years of previous job experience relevant to the function
  • Computer skills (MS office and People soft applications).
  • Fluency in English and working knowledge of another relevant UN language or local language.
  • Completion of UNHCR learning programmes or specific training relevant to functions of the position (Desirable)
  • Knowledge of another relevant UN language (Desirable)

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