Support Services Assistant-DRC عودة إلى الفرص

Danish Refugee Council, one of the world’s leading humanitarian NGOs, is currently looking for a highly qualified Support Services Assistant.

About the job

The Support Services Assistant role holds a cross-departmental mandate supporting teams with financial and logistical support and other cross-cutting tasks in support of DRC’s teams. Your main duties and responsibilities will be:

Main duties and responsibilities:

Bank and Cash transactions:

• Coordinate with HQ for balance accounts cleanup for the former North Africa Regional Office Clean up.
• Coordinate with legal auditors for financial statements audit and legal status updates for DRC
• Ensure all payments (Bank and cash) are made timely and in accordance with the existing DRC forms.
• Ensure all payments meet the requirements of National Law and engage with authorities, tax advisors or other stakeholders to ensure tax requirements are met accordingly.
• Verifying that any transaction is supported by proper supporting documentation as per DRC’s financial rules and regulations and proper authorization is obtained prior to releasing a payment.
• Prepare the bank payments and liaise with the bank.
• Manage petty cash and clear cash advances upon request.

Dynamics record keeping

• Establish, maintain and reconcile the general ledger.
• Ensure all expenses enter the DRC Dynamics in time and of the highest quality (Along with support documents). (D/W/M)
• Prepare Monthly cash counts.

Vendor/staff payments:

• Ensure all payments are made timely and in accordance with the existing DRC forms.
• Verifying that any transaction is supported by proper supporting documentation as per DRC’s financial rules and regulations and proper authorization is obtained prior to releasing a payment.

Filing and Archiving:

• Maintain proper filing of all financial documentation (vouchers, contracts, tender documents, etc.) Hard & Soft Copies.
• Scanning for financial documents as needed and attaching them to Dynamics per each posting.
• Routine record keeping.

DRC Dynamics and Digitalization and Reporting

• Follow up on the correct implementation of DRC Dynamics (Finance Module) and the quality of the data entered in the system.
• Monitoring accuracy and timely update of master data in dynamics for the Coordination Office.
• Manage digital spaces like Share point (Finance)

Logistics/Procurement/Fleet Management

• Support with logistics and procurement tasks (finding suppliers, local procurement, arrangement of deliveries, dispatch of goods, documentation linked with procurement).
• Create/maintain an up-to-date inventory of all demining assets.
• Assist with LVOs as requested by program staff.
• Assist in updating suppliers list and price lists and regularly checking on price validity for updates
• Support in logistics-related tasks as required by the manager

About you

To be successful in this role we expect you to have at least a minimum of 1 year experience in a similar role preferably in an INGO setting. Moreover, we also expect the following:

Required

• Relevant university degree (Finance, Accounting) or similar education.
• Strong written and mathematical skills.
• Strong computer skills.
• Experience in managing and handling cash
• Experience of working with UN or Non-Governmental organizations.
• Strong organizational skills
• Ability to prioritize large and changeable workload
• Good communication skills and ability to work as part of a team
• Fluent in spoken and written English.
• Fluency in French and Tunisian languages is a must

In this position, you are expected to demonstrate DRC’ five core competencies:

Striving for excellence: You focus on reaching results while ensuring an efficient process.

Collaborating: You involve relevant parties and encourage feedback.

Taking the lead: You take ownership and initiative while aiming for innovation.

Communicating: You listen and speak effectively and honestly.

Demonstrating integrity: You uphold and promote the highest standards of ethical and professional conduct in relation to our values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment.

We offer

Contract length: 5 months

Band: I

Start date: 01 December 2023

Application process

All applicants must upload a cover letter and an updated CV (no longer than four pages) in English. Applications sent by email will not be considered.

Closing date for applications: 11 November 2023

For further information about the Danish Refugee Council, please consult our website drc.ngo.