24 Mai 2023 Il y a 1 year
Democracy International, Inc. (DI) works on democracy and governance (DG) programs worldwide for the U.S. Agency for International Development (USAID) and other development partners. DI provides analytical services, offers technical assistance, and implements projects across the full range of DG programming.
The firm has extensive experience with analytical services including assessments, evaluations, project designs, democracy assistance studies, survey research, and strategic communications. DI is based in the United States.
DI has worked in more than 45 countries and in all regions of the world. Since 1985, DI’s principals have advised and worked with election management bodies, civil society and election‐monitoring organizations, political parties, legislatures, government agencies, and others in more than 70 countries.
Program Overview
DI’s project in Tunisia seeks to empower citizens to advocate for specific issues and contribute to Tunisia’s development at the local, regional, and national level as well as to build the legitimacy and sustainability of the civil society sector.
Purpose for Request for Proposal
Democracy International is seeking a Tunisia-based firm to conduct national and regional survey based on nationally representative, mixed-methods research to identify:
(1) key issue areas of concern for Tunisians;
(2) opportunities and barriers to civic engagement around these issues; and
(3) the most credible and influential actors at the national and local levels who are best positioned to mobilize citizens in civic initiatives.
DI will work with a variety of local partners both in Tunis and in the regions to ensure maximum impact.
Part 1 – Invitation to Bid Letter
RFP number: _001_
May 17, 2023
Dear Sir or Madam,
Democracy International will conduct a public opinion survey by constituency in Tunisia to gauge public opinion on issues of key importance to citizens.
Enclosed is a request for proposal for the studies. We invite research firms to submit a fixed price proposal to perform the above-mentioned services.
Your response should include a clear technical description of the services you provide, a detailed cost and financial component, and a comprehensive description of your firm’s qualifications and prior experience as well as CVs of key experts who will be responsible of the accomplishment of the mission.
This package must be submitted by email to the following address: infotun@democracyinternational.com, at no later than 16:00 Tunis, Tunisia local time, May 24, 2023. DI reserves the right to exclude late or incomplete proposals from its evaluation. Please mention the object of the email as the following: Public Opinion Survey.
Sincerely,
Patricia Taft Nasri
Chief of Party
Tunisia Civil Society Activity
Democracy International
Tunisia
Part 2 – Instructions to Bidder
Clarifications to this solicitation will be sent via email to all potential bidders. The source of the inquiry will not be identified.
Applicants’ Proposal to this RFP should be submitted in one .pdf or .doc file not to exceed 15 (fifteen) pages and that includes the following components:
Part 3 ‐ Evaluation of Proposals
Adequacy of sampling plan 25%
Completeness of fieldwork plan and quality control 35%
Cost proposal 20%
Qualifications of key personnel 10%
Previous experience 10%
Best offer price quotations may be requested. It is anticipated that the subcontract award will be made by DI solely on the basis of the original offer. However, DI reserves the right to conduct negotiations or request clarifications prior to award. Highest-rated offerors, as determined by the evaluation committee, may be allowed an opportunity to submit their best prices or technical
responses in response to a Best and Final Offer (BAFO) request. DI reserves the right to make separate awards per survey component or to make no award at all.
Employees/Vendors may make anonymous whistleblower reports online at
http://whistleblower.democracyinternational.com or via email at
whistleblower@democracyinternational.com.
Democracy International will provide protection from retaliation for any whistleblower. Retaliation includes, but is not limited to, any form of intimidation, reprisal, or harassment. No supervisor, director, officer, or any other employee with authority to make or materially influence significant personnel/procurement decisions shall take or recommend an adverse action against an employee/vendor in knowing retaliation for disclosing alleged wrongful conduct. Any whistleblower who believes she/he is being retaliated against should contact the Principal, Director of Administration, or his/her supervisor. Any employee found to have so violated this Policy shall be disciplined, up to and including termination.
Part 4 ‐ Terms of References (TOR)
Democracy International will conduct a National and Regional public opinion survey by constituency in Tunisia to gauge public opinion on issues of key importance to citizens.
We invite research firms to submit two separate technical proposals, for SPOT1: National Public Survey and SPOT2: Regional Public Survey.
SPOT1: National Public Opinion Survey
The public opinion survey aims understand the:
(1) key issue areas of concern for Tunisians.
(2) opportunities and barriers to civic engagement around these issues; and
(3) the most credible and influential actors at the national and local levels who are best positioned to mobilize citizens in civic initiatives.
The population for the surveys should be broadly representative of the Tunisian population and target individuals from all governates, age, gender, and from minority or marginalized communities.
DI will work with the award recipient to develop the questionnaire first in English and then in Tunisian Arabic. It is expected that the average interview time will be 10 minutes.
iii. Multiple attempts should be made to limit non‐responses; only after at least three attempts should a sample household be replaced for non‐response with an adjacent sample household in the same cluster. The contractor must record and report response rate as part of the report.
The selected firm will draft the initial draft public opinion survey questionnaires in English and will translate it into Tunisian Arabic. The Arabic and English versions must be submitted for DI approval. The approved questionnaires will be pre‐tested in at least 20 pilot interviews in rural and urban areas by engaging experienced interviewers of the Firm. The questionnaires will be further scrutinized and modified based on the pre‐test in the field. The final questionnaire needs to be approved by DI. Smartphones or tablets should be used for conducting the survey using a recognized online survey
platform and should capture GPS locations of the respondents, length of interviews, etc. Costs associated with the technology needed by the firm to conduct the survey (e.g., phones, tablets) should be included in the cost proposal if not part of the standard price.
The contractor will assign a project manager with extensive experience working with international organizations and implement and serve as a primary point of contact for this project and provide a list of other staff that will be involved in this survey with their qualifications. Prior to the administration of the survey, the contractor will, in conjunction with DI, provide training to its survey
team and share its training materials with DI. The contractor will share the contact information of its field staff with DI so that DI staff is able to conduct spot-check and participate in backchecking of the completed surveys. The contractor will also share the fieldwork schedule, which entails date, time, location, and sampling points to be visited during fieldwork.
Prior to administration, the contractor will submit a detailed workplan so that DI will be able to identify exactly when and where the survey fieldwork will be conducted. Bidders should fully explain quality controls, including the percentage of back‐checks and the method by which such checks are conducted. Fieldwork of the survey must be completed within 21 days or less (including the weekend) cleaning, analysis and reporting must be completed within 12 calendar days or less after completion of the fieldwork. Comprehensive quality control measures should be employed throughout each step of the survey process.
III. Expected Deliverables
Below is the description and list of deliverables
The report will contribute to the identification of the list of thematic issues.
The final report must be submitted in hard copy (printed in color and signed) and electronically, including all data used in a separate appendix to be submitted within 45 days of contract signing.
Upon award of a subcontract, DI and the contractor will agree on a schedule for deliverables, however DI anticipates awarding a contract for opinion survey by May 31, 2023, so fieldwork can commence soon after that and must be completed before June 26,2023 The deliverables are intended as evidence or confirmation that the activities have been successfully completed. All the deliverables must be submitted to and approved by DI before payment will be processed.
DI will inspect from time to time the services being performed to determine whether the activities are being performed in a satisfactory manner, and that all equipment or supplies are of acceptable quality and standards. This could include accompanying interviewers on pre-tests, review and observation of quality control protocols and analysis/quality control of data files. The contractor shall be responsible for any countermeasures or corrective action, within the scope of this RFP, which may be required by DI.
VII. Submission:
Responses to this RFP should be provided to DI in electronic form and should be in English (document not to exceed 15 pages, excluding past performance) all elements of the project design: the sample design, cost in Tunisian Dinars, and relevant experience:
Description of the sample as described above.
Cost (in Tunisian Dinars) should be itemized for each survey. The budget proposal should include an active Excel sheet that consists of a budget breakdown, budget notes, formula and calculation. All calculation errors in the pricing sheet are subject to correction.( see Annex1)
Relevant past experience to include:
1) examples of similar projects;
2) list of clients, with an emphasis on international quantitative and qualitative projects; 3) contact information for at least three previous clients to be contacted as references.
VIII. Timeline:
The work intended to be performed is extremely time sensitive. Therefore, responses should be submitted no later than May 24, 2023 16:00 Tunis time.
SPOT 2: Regional Public Opinion Survey
All articles of SPOT 2 remain the same as SPOT 1 (National Public Opinion Survey) except the following:
Questionnaire:
The regional public opinion survey questionnaires will be drafted according to the results of SPOT 1. The firm will draft the questionnaire in English and translate it into Tunisian Arabic. The Arabic and English versions must be submitted for DI approval. The approved questionnaires will be pre‐tested in at least 20 pilot interviews in rural and urban areas by engaging experienced interviewers of the Firm. The questionnaires will be further scrutinized and modified based on the pre‐test in the field. The final questionnaire needs to be approved by DI. Smartphones or tablets should be used for conducting the survey using a recognized online survey platform. It will enable the firm to capture the GPS locations of the respondents, length of interviews etc. Costs associated with the technology needed by the firm to conduct the survey (e.g., phones, tablets) should be included in the cost proposal if not part of the standard price.
Upon award of a subcontract, DI and the contractor will agree on a schedule for deliverables, however, fieldwork can commence soon after that and must be completed before July 21,2023 The deliverables are intended as evidence or confirmation that the activities have been successfully completed. All the deliverables must be submitted to and approved by DI before payment will be processed.
If you have any questions regarding this request for quotations, please forward them to infotun@democracyinternational.com
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