Regional Logistics Manager – Morocco / Tunisia & Libya -HI عودة إلى الفرص

Regional Logistics Manager – Morocco / Tunisia & Libya 

MAGHREB PROGRAM 

∙ Regional Logistics Manager Maghreb  

∙ Position based in Tunis 

∙ Start date: 01 March 2022 

∙ Length of mission: 12 months, with possible extension  

∙ Deadline for submitting application: 12/01/2022  

General Mission :

Reporting to the Regional Director and in collaboration with HQ services, the Regional Logistics Manager ensures  the efficient management of logistical resources for the region/country for which they are responsible. S/he is the  focal person for the Regional Director and as such informs him/her of any problems and suggests solutions within  his/her scope of responsibility. 

S/he participates actively in the phased reorganization of HI in the field as part of the ROOTS project. S/he is a key  player in the rollout and implementation of HI’s logistics standards, consisting in a reworking of the positioning of  logistics at HI and the assertion of the principle of the professional channel.

Missions / responsibilities:

1. Strategy and steering 

Steers logistics strategy and functioning through the active promotion of HI’s institutional policy  and the optimization of our resources 

∙ STRATOP: contributes towards the drafting, revision and implementation of operational  strategy within his/her scope of responsibility;  

∙ RISKS: produces and updates the risk map covering his/her scope of responsibility; proposes  and implements risk mitigation measures;  

∙ INCIDENTS: contributes to incident reporting within his/her scope of responsibility (Safety);  ∙ INDICATORS: produces, compiles and analyses dashboard data;  

∙ REPRESENTATION: represents HI externally on logistics matters concerning his/her  geographical area (e.g. forums, operational and strategic alliances); ensures the development of  local partnerships necessary to the development of his/her area of activity.  

2. Standards and Accountability  

∙ STANDARDS: ensures respect and application of HI standards for the whole of his/her  professional sector, with regard to policy, processes and tools;  

∙ LOCAL ADAPTATION: adapts and contextualizes these standards according to specific local  characteristics;  

∙ INTERNAL CONTROL: oversees internal control for his/her whole area of responsibility;  ∙ ACCOUNTABILITY: guarantees compliance with and application of institutional donor rules on all the projects implemented within his/her scope of responsibility. 

3. Operational logistics management 

3.1 Diagnosis phase – Context analysis: 

∙ Identifies regulatory requirements (donors, transport, customs, etc.);  

∙ Analyses the logistical context of the programme (Logistics Capacity Assessment, Logistical  issues chart);  

∙ Analyses the logistical context of the projects (IQC, Log performance);  

∙ Evaluates the capacities of available and mobilisable resources (human and material).  

3.2 Design phase – Resources planning: 

∙ Designs an adapted logistics chain for each project (costs, quality, lead times);  ∙ Contributes towards the development of the project’s activities timeline;  

∙ Helps define the material resources needed to ensure the feasibility of the project;  ∙ Defines the impact of logistical requirements on the budget;  

∙ Defines the impact of project requirements on the budget;  

∙ Anticipates derogations if needed;  

∙ Propose a structure for the logistics human resources team. 

3.3 Launch phase – Supply planning: 

∙ Defines supply plans and purchasing strategy with the project;  

∙ Plans all the means necessary for the movement of goods over the project period. 

3.4 Implementation phase – Coordination:  

∙ Adjusts the supply plan after every project review. 

3.5 Closure phase 

∙ Insure the management of archives accordingly to the standards;  

∙ Takes part in the return/donation of equipment in link with donor’s rules 

∙ Takes part in the preparation of donor reports. 

4. Professional channel development 

Leads the professional development of the logistics sector within his/her scope and helps to do so  for the organization as whole 

∙ Contributes towards the professional development of the Logistics sector globally (community  of practice);  

∙ Develops a pool of local talent (carries out technical interviews with the candidates and  formulates recommendations; identifies training needs).  

5. Emergency preparedness and response 

Is responsible for providing appropriate support to emergency responses occurring within his/her  geographical scope  

∙ Takes part in analyzing the capacity of his/her programmes and teams to respond to  emergencies;  

∙ Contributes towards identifying preparedness measures in liaison with HQ’s Emergency  Division; implements these measures; 

∙ In the event of an emergency response, mobilises and adapts his/her department and its  processes: size of the team, line-management, coordination and communication mechanisms,  ARCI, reporting, etc.; 

∙ Strengthens external coordination with colleagues from other organizations.  

6. Management  

Manager as coach for meaning : understands the strategy, makes it explicit, translates it into  operational objectives for his or her team, leads the necessary changes. Gives meaning to each  management action.  

Assumes the role and stance of manager with regard to his/her staff 

∙ Fosters a team spirit and team works to ensure the necessary synergies between the divisions.  Encourages the exchange of practices inter and intra departmental  

∙ Contributes towards the professional development of his/her team members: sets individual  objectives, ensures that the know-how and motivations of his/her staff meet the organisation’s needs;  

∙ Provides individual and collective recognition; 

∙ Develops his/her staff‘s ability to work autonomously; 

∙ Embodies and transmits HI’s values, ensures respect of its code of conduct and institutional  policies and is vigilant with regard to expected attitudes and individual and collective  behaviours. 

7. Operational Safety & Security Management  

∙ Ensure the respect of the security management guidelines of the programme, including the  implementation of established tools and processes; 

∙ Work in close collaboration with the Country Manager and Security Manager on security  measures (update to security guidelines, geopolitical analysis and incident reports for example); ∙ Ensure that adequate material premises’ safety measures are properly installed/ available in  respect of security procedures; 

∙ Attend interagency security meetings as requested by the Regional Director.

PROFILE SOUGHT :

Experience: 

∙ 5+ years’ experience in a similar role, at logistics management or coordination level 

∙ At least 2 years of professional experience in a contemporary conflict context in the Arab world (experience in  Libya is a strong asset) 

∙ Experience in an international NGO in either humanitarian response or development contexts ∙ Experience in training and capacity building, particularly across cultures 

∙ Experience in opening new operational bases/offices in challenging conditions 

∙ Experience in implementing operational security measures and ensuring compliance with security management  plans 

∙ Demonstrable experience of working in an insecure environment or fragile state and in remote management

Skills: 

∙ Strong communication skills 

∙ Strong Excel skills 

∙ Strong organizational and coordination capacities 

∙ English & French mandatory (oral and written) ; Arabic is an asset 

Personal Qualities: 

∙ Effective communication, analytical and problem solving skills 

∙ Strong interpersonal and intercultural skills 

∙ Ability to work in a multicultural environment and in a multidisciplinary team  

∙ Proactive and self-motivated 

∙ Flexible to requirements of mission and context