(Offre en anglais) Première Urgence Internationale recrute un(e) “Finance & Administration Assistant” عودة إلى الفرص

Job Title : Finance & Administration Assistant

Country and Base : Tunis, TUNISIA

Reports to : Finance & Administration Officer (FAO) / Finance & Administration Coordinator (FAC)

Line Manager : Finance & Administration Officer (FAO)

Type of Contract : Fixed term : 3 months renewable

The organisation :

Première Urgence Internationale (PUI) is a non-governmental, non-profit, non-political and non-religious international aid organization. Our teams are committed to supporting civilians’ victims of marginalization and exclusion, or hit by natural disasters, wars and economic collapses, by answering their fundamental needs. Our aim is to provide emergency relief to uprooted people in order to help them recover their dignity and regain self-sufficiency. The association leads, on average, 190 projects each year in the following sectors of intervention: food security, health, nutrition, construction and rehabilitation of infrastructures, water, sanitation, hygiene and economic recovery. PUI is providing assistance to around 5 million people in 21 countries – in Africa, Asia, Middle East, Eastern Europe and France.

PUI is launching a health intervention in Benghazi which aims to improve access to quality healthcare for populations affected by the ongoing conflict in Benghazi and its surroundings.

Overall objective : 

Under the supervision of Finance and Administration Officer, he/she is responsible of a high standard HR, finance, administrative management and secretariat to the Libyan mission to ensure that PUI activities are running in an effective and efficient manner in compliance with PUI and donors’ procedures.

Tasks and Responsibilities : 

• Finance Management
• Human Resource Administrative management
• Support administration management

Specific Goals and Related Activities : 

Finance management:

• Responsible of Tunis Coordination cashbox and cash payments
• Fill Cashbook and Accountancy tools monthly under the supervision of FAO and FAC
• Ensure a proper financial and procurement compliance in respect of the local regulations (Tunisian and Libyan)
• Ensure the payment of Taxes and Social Security after validation of FAO to the local administration departments
• Ensure quality accounting vouchers and proper archiving system in coordination and Libyan field levels
• Print Accounting Vouchers and match with related invoices and procurement files
• Ensure the first check of the procurements files and invoices at Coordination and Field levels
• Responsible of the good electronic archiving system: Scanning accountancy vouchers, invoices, procurement files
• Archive the scanned vouchers, invoices and procurement files and send the original documents to HQ

Human Resources management:

•  Prepare and/or gather supporting documents related to each local and international HR personal folder
•  Support travel arrangements for international staff, national staff and visitors by booking flights in a timely manner and circulate internally the follow-up document
• Follow-up the procedure for all legal requirements for the access of international staff (Follow-up on Libyan visas, Security clearance, Telex, Tunisian visas, residencies, Work permits)
• Responsible for preparing International and National staff timesheets on a monthly basis

Support administration management :

• Provide secretariat support for writing official letters and translations (from English or French to Arabic or from Arabic to English or French)

In General, the Employee has to remain flexible and to perform other duties as required for the good running of the mission.
NB: This job description may be subject to modifications in the future, depending on the evolution of the activities. These modifications will then be defined and discussed between the Employee and PUI

This job description may be subject to modifications in the future, depending on the evolution of the activities. These modifications will then be defined and discussed between the employee and Première Urgence Internationale.
The employee certifies to have read, understood and agreed to this job description.

Any non-respect of rules and responsibilities mentioned above in the Job Description, might be assimilated to a professional fault and could lead to any kind of sanction