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ABOUT US

Oxfam is a global movement of people working together to end the injustice of poverty. This means that we tackle the inequality that keeps people poor. Together we save, protect and rebuild lives. When disaster strikes, we help people build better lives for themselves and for others. We take on issues like land rights, climate change and discrimination against women. And we won’t stop until every person on the planet can enjoy life free from poverty.

We are an international confederation of 21 organisations (affiliates) plus the Oxfam International Secretariat, all working together with partners and local communities in the areas of humanitarian, development and campaigning, in more than 90 countries. All our work is led by our core values: Empowerment, Accountability, Inclusiveness, Courage, Solidarity and Equality.

Oxfam Novib “Country” is looking for a “Project Officer”

CONTEXT

Description of Protect, Systems for Enabling Environment 

The “EU system for an enabling environment for civil society – Flexible Support Mechanism” project (SEE) is a Euro 21 million program for six years founded by the European Commission in the framework of the EU System for an Enabling Environment (SEE) for Civil Society. It aims at improving civil society partners’ capacity and ability to detect and respond to situations of a deteriorating enabling environment, as well as strengthening positive developments. 

The Program will establish a Flexible Support Mechanism with Financial Support to Third Parties to respond to the need for flexible and timely financial support for civil society in situations changing enabling environment. Different typologies of funding will be available to Civil Society Actors (CSAs) in the 86 EU SEE countries across four regions worldwide (MENA, Sub-Saharan Africa, Americas and The Caribbean, Southern Neighbourhood). The project includes a Linking and Learning component as a key component of the action for building solidarity and a continued source of learning to support civil society actors’ efforts in jointly defend civic space and strengthen the enabling environment, the action’s L&L strategy will be co-developed with CSAs. 

OBJECTIVE OF THE POSITION

Oversight and responsibility for the Program Administration and Support, specializing in a supportive role in program administration, compliance and result measurement, and supports the project manager in operationally managing the project. Is the contact point for all supporting and administrative matters.  

The Project Officer is a member of the Program Management Unit (PMU) of the SEE program. The Project Officer is supportive to the PMU team at large.

KEY RESPONSIBILITIES

1. Prepares, in the framework of the project cycle, documentation and correspondence (such as approvals, contracts, letters of transfer, reminders), or co-ordinates this process with the PMU members, grantee partners concerned. 
2. The logistical organisation and co-ordination of events and various consultation fora (e.g. Steering Committee, stakeholder meetings, workshops, and conferences).
3. Prepares programs/team meetings, records the action points and minutes, and monitors their follow-up. 
4. Make pre-assessments of progress reports of partners on compliance issues. 
5. Supports MEAL result measurement. 
6. Prepares and supports the implementation of the internal communication strategy of the project and support the external communication. 
7. Supports discussion on contract issues with partners including legal counsel. Is responsible for the administrative project registration; keeps a tab on agreements on each project and signals deviations to the project leader, and supports procurement for the project.
8. Arranges the processing, registration and filing of the documentation and correspondence of the projects, in line with the applicable procedures and with the aid of automated systems. 
9. Arranges the administrative handling of consultancy contracts and monitors the terms and approval of the payments. 
10. Monitors administrative compliance of large procurement by project partners where needed/ requested.

WHO ARE WE LOOKING FOR?

• A relevant academic education level of working and thinking.  

• You have a relevant work experience of 5 years.  

• You have relevant experience in the field of Civil Society building.  

• Well organised, independent, decisive and energetic; 

• Able to perform quality tasks independently.  

• Affinity with project and financial administration.  

• Excellent communication skills in English both oral and in writing; other languages like French, and/or Arabic are desirable. 

• Good social interaction skills.

• You have a valid permit to reside and work in Tunisia. Even if you work remotely.

WORKING AT OXFAM NOVIB

• All our work is guided by our core values: Empowerment, Accountability, Inclusiveness, Courage, Solidarity and Equality. 
• At Oxfam Novib, we work according to the Feminist Principles – Oxfam Policy & Practice.
• Oxfam Novib is based on the power of difference. That is why we aim to attract a diverse mix of talented people who share our standards, values and principles, and who are committed to prevent and eliminate any type of misconduct. 
• We have an active policy against sexual harassment, exploitation and abuse, any form of abuse of power or lack of integrity and financial misconduct. This subject will be covered in our application and selection process.

ADDITIONAL INFORMATION

• Do you believe that this is the job you are looking? Then we would love to meet you! Please send your resume and cover letter.
• Only applications received before the closing date 5 March 2024 and submitted via our application portal will be considered.
• This job opening is posted internally and externally, simultaneously. Internal candidates are given preference if they are sufficiently qualified or can be obtained in short term. We believe it’s important in our organization that our employees are offered maximum opportunities for growth in new themes and competencies. Priority for internal candidates supports this.
• At the time of a contract offer, it is necessary for Oxfam Novib to request valid references. Our candidates will be subject to appropriate screening checks, including criminal records and terrorism, financial checks or integrity screenings/references.
• Oxfam Novib reserves the right, to its sole discretion, not to make agreements regarding this job opening, make an agreement in a lower level, or make an agreement with an amended job description.