Project officer-ICMPD عودة إلى الفرص

ORGANISATIONAL SETTING: 

ICMPD is inviting all interested candidates to apply for the Project Officer position for the Integrated Border  Management Tunisia Programme phase III (IBM Tunisia III), funded by the Federal Republic of Germany, the  Kingdom of Denmark and the Republic of Austria, provides for continued support to the various structures  responsible for border management, for the modernization and capacity-building of the Tunisian authorities  and for the improvement of good governance by promoting border security, stability and regional cooperation  to facilitate trade and promote the movement of persons and goods.  

Please note that this position is subject to approval and availability of project funds. 

FUNCTION (Task Identity): 

The Project Officer is responsible for the implementation and coordination of project activities. S/he supports  planning of project activities and coordinates implementation in collaboration with project stakeholders,  beneficiaries, experts and partners.  

The Project Officer administers project inputs according to the approved project documentation, work plans  and budgets, and in line with ICMPD´s rules and business processes as well as partner and donor agreements.  S/he is responsible for a timely achievement of high-quality outputs within the assigned area of work.  

The Project Officer plans, organises and supervises the work of experts and contractors ensuring high quality  and timeliness of their outputs. S/he contributes to production of substantive project content and prepares  inputs to donor and other substantive reports. The Project Officer contributes to overall planning of the project  and participates in project communications activities preparing content and inputs. The Project Officer  assesses project results and formulates inputs to the development of new initiatives. 

The Project Officer works under the supervision of the Project Manager and in close collaboration with other  project team members, particularly the project assistant(s), and project experts. S/he cultivates contacts with  the project stakeholders and partners at the working level.  

TASKS AND RESPONSIBILITIES (per Job Component): 

• Planning and implementation of activities:

▪ Plan and organise activities in the assigned area of work in line with the project´s work plan  ensuring the timely accomplishment of work outputs.  

▪ Identify bottlenecks. Propose solutions and corrective action when required and take action to  implement. 

▪ Analyse and synthetize information for implementation of project activities and coordinate tasks  with partners in the assigned area of work.  

▪ Initiate and follow up on mobilisation of experts, goods and services, capacity building and grants  schemes. Prepare inputs to Terms of References and specifications. 

▪ Organise consultant selection processes and interview panels.  

▪ Participate in tender evaluations as a member of the evaluation panel. 

• This project profile is classified at LP2.

▪ Coordinate work of experts, consultants and contractors ensuring that content and outputs are  produced timely, according to project work plan and ICMPD´s quality standards. 

▪ Organise project events, meetings, workshops and other activities in line with project’s work plan  in the assigned area of work. Draft agenda, identify participants and resource persons. 

▪ Prepare background materials for project events such meeting folders and inputs to speeches and  presentations. 

▪ Contribute to development of the project’s communications and visibility plan. Prepare and  coordinate preparation of inputs to its implementation 

▪ Draft project correspondence.  

▪ Update project contacts database.  

▪ Maintain up-to-date project information including in ICMPD project management tool.

▪ Keep project assistant(s) informed about the project implementation progress.  

• Project administration and compliance:

▪ Regularly monitor expenditures and disbursements for the assigned area of work to ensure that  budget allocations are not exceeded. Take corrective action as required.  

▪ Initiate and follow-up on recruitment processes of consultants according to ICMPD´s consultant  management procedures.  

▪ Initiate and follow-up on procurement processes according to ICMPD`s procurement rules.

▪ Support management of consultant and procurement contracts. Confirm receipt of services and  initiate payments according to agreed payments schedule. Ensure preparation of timesheets for  project consultants. Evaluate the performance of consultants according to consultant’s performance  management system. 

▪ Maintain project documentation electronically and on physical file. 

• Project content, reporting and contribution to project development:

▪ Review, comment upon and revise work outputs of consultants and contractors. 

▪ Prepare inputs to project reports, presentations, briefs.  

▪ Contribute to production of project content by:  

▪ Compiling data, information and undertaking desk studies. 

▪ Drafting documents and inputs to documents according to ICMPD´s quality standards. 

▪ Disseminating findings. 

▪ Contribute to review and assessment of project results by identifying and recording best  practices/lessons learned. 

▪ Contribute to development and formulation of inputs to new project concepts, proposals, work plans  and budgets as requested. 

KEY RESULTS (as per Job Component): 

▪ Project activities in the assigned area of work organised and implemented according to work plan.

▪ Project inputs administered according to ICMPD´s rules and processes and donor requirements.

▪ Processes with external stakeholders, partners, consultants and contractors managed promptly. 

▪ Deliverables of project consultants and contractors monitored and controlled. 

▪ Financial expenditures on activities level controlled and maintained within the budgetary limits. 

▪ Qualitative and timely contributions for formulation of project content provided.

▪ Qualitative contributions made towards assessment of project results and identification of lessons  learned.

INCUMBENT PROFILE:  

▪ A minimum of 3 years of position-relevant work experience in the field of the migration. 

▪ Substantive knowledge of migration issues. 

▪ Solid analytical, drafting and organisational skills. 

▪ Good communications and problem-solving skills.  

▪ Experience in stakeholder relations management.  

▪ Supervisory experience in management of experts as required by the position.

▪ Professional training in project cycle management in an asset 

▪ Strong ICT skills in MS applications. Experience with SAP is an asset. 

▪ Willingness to travel. 

CORPORATE QUALIFICATIONS: 

▪ Experience in international context. 

▪ Proficiency in (verbal/written) English, proficiency in a major EU language, Russian, or Arabic is an  asset. 

▪ Master´s degree related to the area of work.