Project Assistant-OIM عودة إلى الفرص

Position Title: Project Assistant
Duty Station: Tunis, Tunisia
Classification: G4
Type of Appointment: One Year Fixed-Term (12 months)
Estimated Start Date: ASAP
Reference Code: VNTN2023-012
Organizational Context and Scope:
Established in 1951, IOM is a Related Organization of the United Nations. Dedicated to
promoting humane and orderly migration for the benefit of all, IOM provides services and advice to governments and migrants. As the leading UN organization in the field of migration, IOM works closely with its governmental, inter-governmental and non-governmental partners
on capacity building and advocacy for policy and legislative practices to ensure the protection of migrants.
Under the overall guidance of the Head of M&D Unit and the direct supervision of the National Project Officer, the successful candidate will be responsible for providing effective and efficient financial, administrative, and programmatic support to the youth at-risk of re-emigration project. The project, financed by the Ministry of foreign affairs of Italy, aims to support and
accompany youth at risk of irregular migration, in particular those who have already tried to cross the border in an irregular way.
A full mechanism will be implemented which aims to strengthen national capacities to provide
empowerment services to youth through technical support and tools, facilitating cross-sectoral coordination, establishing national networks and referral mechanisms, and provide trainings and conferences to exchange lessons learnt and good practices
Core Functions / Responsibilities:
1. Contribute to the smooth daily running of all administrative functions in a timely fashion, and in accordance with the Mission’s regulations and procedures.
2. Maintain an efficient filing system for vouchers/financial documentation/receipts and ensure their timely filing in chronological order.

3. Maintain an efficient filing system of all logistics and procurement supporting documents.
4. Verify invoices, supporting documentation and ascertain that the equipment, supplies or services they refer to were duly received or provided before proceeding with payment request.
5. Arrange the follow up of the Travel authorizations, travel claims, DSA calculations and follow up about their payment.
6. Support the implementation of the Youth at-risk of irregular re-emigration project, including but not limiting to preparing, and implementing program activities;
7. Assist the organization and participation in meetings with key local stakeholders (local Government
institutions, CSOs, etc.) and the private sector, inter alia taking minutes of the meetings, brief notes/notes for the file;
8. Prepare training work plans including logistics and budget. Support the Project Manager in
managing the training costs and project budget lines and tailor the training programs as necessary;
9. Ensure discretion and confidentiality regarding the personal data of beneficiaries, in line with IOM
Data Protection Principles;
10. Assist in drafting official correspondence (letters, Notes Verbales, faxes) and dispatch official correspondence to Government, partners, other IOM offices on time and effectively;
11. Assist in fulfilling internal procurement, and other administrative formalities in order to provide support to programmatic activities;
12. Maintain the necessary administrative and financial documents and relevant documents for reporting;
13. Perform other related duties as may be assigned by the Project Manager.
16. Perform other related duties as may be assigned by the Project Manager.
Required Competencies:
The incumbent is expected to demonstrate the following values and competencies:
Values – all IOM staff members must abide by and demonstrate these three values:
• Inclusion and respect for diversity respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintain high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent, and committed manner and exercises careful judgment in meeting day-to-day challenges.
Core Competencies – behavioural indicators level 1
• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

• Delivering results produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge continuously seeks to learn, share knowledge, and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring, and motivational way.
Managerial Competencies_ managerial responsibilities, level 1
• Leadership: Assigns responsibilities fairly and manages performance, taking account of individual strengths, workloads and interests.
• Empowering others and building trust: Delegates appropriately to make the most of others’ talents, clarifying expectations and allowing autonomy in important areas while providing necessary support.
• Strategic thinking & vision : Translates strategic direction into short and mediumterm plans and objectives for own team; revises objectives to reflect changes in organizational goals
Required Qualifications:
Education & Experience
• High School Degree/Certificate degree, preferably in business administration, human resources, psychology, or other similar domain from an accredited academic institution and four years of relevant professional experience;
• or bachelor’s or equivalent or Higher degree in the above fields with two year of relevant professional experience.
• Experience in Labour Migration, Migration and Development;
• Experience working with government counterparts, private sector, international organizations and/or non-governmental organizations (NGO) is an asset;
• Experience with Microsoft Office products; especially Outlook, Word, Excel and PowerPoint
Skills
• Sound knowledge of financial and administrative skills;
• Experience in Labour Migration, Migration and Development;
• Knowledge/Experience in employment and youth empowerment
• Strong organizational and planning skills;
• Excellent time management skills;
• Attention to details and problem-solving skills;
• Capacity to work effectively and harmoniously within a team of colleagues from varied cultures and professional backgrounds.
Languages:
fluency in Fluency in French, Arabic,and English is required (oral and written).
Other:
• Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances. Vaccination against COVID-19 is required. This will be verified as part of the medical clearance process.
ADDITIONAL INFORMATION:
• Incomplete applications will not be considered. Applications received after the closing date will not be accepted.
• Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
• The list of accredited institutions can be found at https://www.whed.net/home.php
Posting period:
• From 17/04/2023 To 01/05/2023.