Project Assistant – IOM Retour vers les opportunités

The UN agency for Migration – IOM Tunisia is looking for Project Assistant according to the terms of reference stipulated below.
Position Title: Project Assistant
Duty Station: Tunis, Tunisia
Classification: G4 (UN salary scale can be found in this link
https://www.un.org/Depts/OHRM/salaries_allowances/salaries/tunisia.htm)
Type of Appointment: Special Short Term contract;
Estimated Start Date: ASAP
Reference Code: SVNTN2021-013

Organizational Context and Scope:
Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN organization in the field of migration works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
Under the overall guidance of the Chief of Mission, and the direct supervision of the MOBI TRE Project Manager and National Project Officer and working closely with teams and other relevant colleagues in the Mission and/or in Regional Offices, the Project assistant, based in Tunis, will provide necessary support in the implementation of program activities in Tunisia.

Core Functions / Responsibilities:
In particular he/she will:
1. Support the Project Manager and National Officer in the implementation and reporting of the project and liaise with the IOM counterparts and relevant focal points;
2. Support in the communication of the project via web site, social media and press release;
3. Draft public information documents, presentations, briefs, and reports on IOM activities and on entrepreneurship programs in Tunisia and all news and analysis on Entrepreneurship in Tunisia;
4. Support the organization of workshops, meetings and events (seminars and training) program and the preparation of their reports;
5. Identify, and contact program providers (trainers, consultants …);
6. Assist in liaising with program partners, attending meetings and drafting meeting minutes for supervisors
7. Participate in the organization of meetings related to program implementation, monitoring and evaluation;
8. Provide logistical support for the organization of field missions, meetings, workshops (travel, accommodation, catering, preparation of communication materials …);
9. Maintain relations with partner departments and agencies, relevant for the program as directed;
10. Support the timely coordination of the technical and financial aspects related to the project progress including contracts with service providers, procurement of required items, processing of payments, submission of reports and all related documentation, and followup on monitoring and reporting tools;
11. Maintain and ensure the confidentiality and integrity of all related information on the Project, especially data regarding applicants and selected candidates of the project;
12. Perform other tasks assigned by the supervisor.

Required Competencies:
The incumbent is expected to demonstrate the following values and competencies:
Values – all IOM staff members must abide by and demonstrate these three values:
• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
Core Competencies

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Teamwork
Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Establishes strong relationships with colleagues and partners; relates well to people at all levels.
• Is fully aware of the team purpose, respects and understands individual and collective responsibilities.
• Willingly puts in extra effort without being asked and adopts a “hands-on” approach whenever necessary to achieve team objectives.
• Coordinates own work with that of the team to meet agreed priorities and deadlines.
Delivering results
Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Produces quality results and provides quality services to clients.
• Meets goals and timelines for delivery of products or services.
• Manages time and resources efficiently, monitoring progress and making adjustments as necessary.
• Shows understanding of own role and responsibilities in relation to expected results. Managing and sharing knowledge
Continuously seeks to learn, share knowledge and innovate.
• Keeps abreast of new developments in own field of competence and creates opportunities for knowledge management initiatives.
• Shares knowledge and learning willingly, and proactively seeks to learn from the experiences of others.
• Puts new learning into practice and draws on diverse sources of ideas and inspiration.
• Contributes to the identification of improvements to work processes and assists in implementing them.
Accountability
Takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Accepts personal responsibility for quality and timeliness of work.
• Takes ownership of all responsibilities within own role and honours commitments to others and to the Organization.
• Operates in compliance with organizational regulations and rules.
• Accepts and gives constructive criticism; acknowledges and corrects mistakes and apply
lessons learned for improvement.
Communication
Encourages and contributes to clear and open communication.
Explains complex matters in an informative, inspiring and motivational way.
• Presents information using language and sequence of ideas that is easy for recipients to understand.
• Adapts communication to the recipient’s needs, asks questions to clarify, and exhibits interest in having two-way communication.
• Encourages others to share their views, using active listening to demonstrate openness and to build understanding of different perspectives.
• Listens carefully and genuinely to the views and positions of others; acts on received information.