Programme Assistant – UNODC Retour vers les opportunités

SC range: SB-3

Project Title/Department: Prison Challenges Global Program (GLOZ85)

Duration of service: One year with possible extension (subject to funds availability and performance evaluation)

Work status (full time / part time): Full time

Duty station: Programme Office in Tunis, Tunisia Tunis, Tunisia

Reports to: Direct Supervisor: UNODC Crime Prevention and Criminal Justice
Officer (P3), Tunis
Additional Supervisor: National Programme Officer ( ), UNODC
Programme Office in Tunis

II. Background Information

Within the Regional Programme for the Arab States to Prevent and Combat Crime, Terrorism and Health Threats,
and to Strengthen Criminal Justice Systems, in Line with International Human Rights Standards (2016-2021), and
under the overall guidance of the Regional Representative for the Middle East and North Africa (ROMENA) and
the substantive guidance of the Justice Section of UNODC HQ, the Programme Office in Tunisia is delivering technical assistance related to furthering criminal justice reform, including prison reform, at the national level.
The incumbent of this position will assist in the implementation of technical assistance activities on promoting the
practical application of the United Nations Standard Minimum Rules for the Treatment of Prisoners (the Nelson
Mandela Rules). This technical assistance will be administered under the Global Prison Challenges Programme
(GLOZ85), Global Programme on the Implementation of the Doha Declaration (GLOZ82)1 and the national
project ‘Tawassol’. The 2030 Agenda helps UNODC to locate and communicate what it does in the larger context of national and global priorities on sustainable development. UNODC, therefore, provides meaningful support in achieving the Sustainable Development Goals (SDGs) through the application of a results-based approach in programme management.
The incumbent will report to the Crime Prevention and Criminal Justice Officer (P3), UNODC Programme Office
in Tunis, Tunisia and coordinate all activities with the National Programme Officer (G5), UNODC Programme
Office in Tunis, Tunisia. UNODC HQ staff will further provide substantive guidance

III. Functions / Key Outputs Expected

Under direct supervision of the Crime Prevention and Criminal Justice Officer, and overall supervision of the Head of UNODC Programme Office in Tunis, the incumbent will:
▪ Collect, register and maintain all relevant information on programme activities, draft correspondence and
ensure follow-up.
▪ Assist in all activities related to the implementation of the UNODC portfolio including organizing
meetings, training courses, workshops, conferences, study tours, as well as missions of the programme /project staff or official UNODC travellers.
▪ Assist in monitoring programme outputs and measuring performance against objective indicators and timeline.
▪ Perform the following duties related to finance:
– Process Invoices in the SAP Enterprise Resource Planning System (ERP);
– Proper maintenance of the Accounts Receivables and Payables and follow-up with relevant parties on timely clearance of those accounts. Ensure the proper establishment of accruals;
– Investigate erroneous/invalid entries and communicate with the Regional Office Finance Unit to take appropriate corrective accounting actions;
– Ensure timely VAT reimbursements to UNODC;
– Assist the Regional Office Finance Unit in implementation of the financial management strategies, as well as knowledge/practice sharing as and when required;
– Maintaining the internal expenditures control system by ensuring that payments processed are

matched and completed, transactions are correctly recorded and posted in the system.
▪ Perform the following duties related to procurement:
– Collection and systematization of information on potential suppliers of services/goods;
– Ensuring tender selection, canvassing of the supplier of services/goods in accordance with UNODC and UNDP requirements and procedures;
– Support in preparation of short-term contracts in accordance with UNDP requirements and procedures, exercising control over observation of contract terms and periods;
– Process Shopping Carts through solicitations;
– Coordinate vendor status with Master Data Management (MDM) team;
– Submit requests for posting Goods receipt on a timely basis and conduct Service Entry Sheet;
– Act as a Low Value Acquisitioner;
– Process other procurement related requests.
▪ Perform the following duties related to travel/administrative/logistic support:
– Creation of travel requests in Umoja;
– Securing visa support, the arrangement of transport and accommodation, etc. during workshops, meetings, conferences, visits of foreign experts, etc;
– Coordinates effectively with Ministry of Foreign Affairs and other stakeholders regarding programme implementation;
– Assistance to POs in keeping close contacts with the national partners, UNDP, progrmamme’s partners and other organizations through direct contacts, collection of information, registration of incoming and outgoing correspondence, preparation of draft letters and organization of meetings;
– Receive, screen, log and route incoming and outgoing correspondence and documents for the coming to the programme, attach necessary background information and maintain a follow-up system;
– Preparation of unofficial translations and, as required, acting as an interpreter;
– Perform other functions for the successful implementation of the programme as might be required in the scope of the current position.
▪ Carry out other assignments as required.

IV. Competencies

Core Competencies:
Planning and Organizing: Sound organizational skills and time management skills, ability to prioritize own work programme and to work independently or with minimum supervision, ability to deliver assignments in a timely manner;
Communication: Ability to write in clearly and concisely. Possession of effective verbal communication skills.
Teamwork: Good interpersonal skills and ability to establish and maintain effective partnerships and working relations in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity,
including gender balance.