(Offre en Anglais) PNUD recrute un Procurement Assistant Retour vers les opportunités

• Agency: UNDP
• Title: Human Resources Assistant
• Job ID:  7176
• Practice Area – Job Family: Management
• Vacancy End Date: 24/12/2016
• Duty Station: Tunis, Tunisia
• Education & Work Experience: C-HS Graduate or Equivalent – 3 year(s) experience
• Languages: Required: Arabic, English
• Grade: SB3
• Vacancy Type: Service Contract (SC)
• Posting Type: External
• Bureau: Arab States
• Contract Duration: One year

Location: Tunis. Open to Tunisian nationals only who are eligible to apply.

Background

Under the guidance and supervision of the Operations Manager and direct supervisor, the Procurement Assistant ensures execution of transparent and efficient procurement services and processes in CO. The Procurement Assistant promotes a client-focused, quality and results- oriented approach in the Unit.

The Procurement Assistant works in close collaboration with the operations, programme and projects’ staff in the CO on procurement-related issues and information exchange.

Duties and Responsibilities

Summary of Key Functions:

• Implementation of operational strategies
• Organization of procurement processes
• Implementation of sourcing strategy
• Control of CO Assets

Ensures implementation of the operational strategies focusing on achievement of the following results:

• Full compliance of procurement activities with UN/UNDP rules, regulations, policies and strategies; implementation of the effective internal control;
•    CO Procurement business processes mapping and elaboration of the content of internal Standard Operating Procedures (SOPs) in Procurement and Logistics in consultation with the direct supervisor and office management.

Organizes procurement processes for CO, NIM/DIM projects and at the request of other Agencies focusing on achievement of the following results:

• Assistant to preparation of procurement plans for the office and projects and their implementation monitoring;
• Assistant to organization of procurement processes including preparation and conduct of RFQs, ITBs or RFPs, receipt of quotations, bids or proposals, their evaluation, negotiation of certain conditions of contracts in full compliance with UNDP rules and regulations;
• Preparation of Purchase orders and contracts in and outside Atlas, preparation of Recurring Purchase orders for contracting of services, vendors’ creation in Atlas;
• Preparation of submissions to the Contract, Asset and Procurement Committee (CAP) and Advisory Committee on Procurement (ACP);
• Assistant to implementation of the internal control system which ensures that Purchase orders are duly prepared and dispatched. Timely corrective actions on POs with budget check errors and other problems;
• Presentation of reports on procurement in the CO;
• Preparation of cost-recovery bills in Atlas for the procurement services provided by UNDP to other Agencies;
• Implementation of joint procurement processes for the UN Agencies in line with the UN reform;

Ensures implementation of sourcing strategy focusing on achievement of the following result:

• Development and update of the rosters of suppliers, implementation of supplier selection and evaluation;

Ensures proper control of CO Assets focusing on achievement of the following result:

• Involved in preparation of CO and Projects assets reports;
• Implementation of Inventory and physical verification control in the CO and projects.

Impact of Results:

The key results have an impact on the overall execution of the CO procurement services and success in implementation of operational strategies.  Accurate analysis and presentation of procurement information, duly organized procurement processes ensure client satisfaction and overall timely delivery of UNDP programmes and projects.

Competencies

Functional Competencies:             

Building Strategic Partnerships:

Maintaining information and databases

• Analyzes general information and selects materials in support of partnership building initiatives.

Promoting Organizational Learning and Knowledge Sharing:

Basic research and analysis

• Researches best practices and poses new, more effective ways of doing things

Job Knowledge/Technical Expertise:

Fundamental knowledge of processes, methods and procedures

• Understands the main processes and methods of work regarding to the position;
• Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks;
• Strives to keep job knowledge up-to-date through self-directed study and other means of learning;
• Demonstrates good knowledge of information technology and applies it in work assignments.

Promoting Organizational Change and Development:

Presentation of information on best practices in organizational change

• Demonstrates ability to identify problems and proposes solutions.

Design and Implementation of Management Systems:

Data gathering and implementation of management systems

• Uses information/databases/other management systems.

Client Orientation

Maintains effective client relationships

• Reports to internal and external clients in a timely and appropriate fashion;
• Organizes and prioritizes work schedule to meet client needs and deadlines.

Promoting Accountability and Results-Based Management:

Gathering and disseminating information

• Gathers and disseminates information on best practice in accountability and results-based management systems.

Corporate Competencies:

• Demonstrates commitment to UNDP’s mission, vision and values.
• Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability.

 Functional Competencies

Knowledge Management and Learning

• Shares knowledge and experience;
• Encourages office staff to share knowledge and contribute to UNDP Practice Areas;
• Actively works towards continuing personal learning and development in one or more Practice Areas, acts on learning plan and applies newly acquired skills.

Development and Operational Effectiveness

• Ability to perform a variety of specialized activities related to contract, asset and procurement management, including organization and conduct of procurement processes, implementation of contract and sourcing strategies, reporting, control of assets;
• Sound knowledge of financial rules and regulations;
• Ability to provide input to business processes re-engineering, implementation of new system.

Leadership and Self-Management

• Focuses on result for the client;
• Consistently approaches work with energy and a positive, constructive attitude;
• Remains calm, in control and good humored even under pressure
• Demonstrates openness to change;
• Responds positively to feedback and differing points of view.