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Le Programme des Nations Unies pour le Développement recrute un(e) « Executive Associate » Retour vers les opportunités



Échéance

13 Octobre 2019 Il y a 1 an

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Détails de l'opportunité

Agency : UNDP

Title : Executive Associate

Job ID : 24880

Practice Area – Job Family : Management – ADMINISTRATION

Vacancy End Date : 13/10/2019 (Midnight New York, USA)

Time Left : 5d 18h 2m

Duty Station : Tunis, Tunisia

Education & Work Experience : C-HS Graduate or Equivalent – 6 year(s) experience

Languages :  Required: Arabic, French / Desired: English

Grade : G6

Vacancy Type : FTA Local

Posting Type : External

Bureau : Arab States

Contract Duration : 1 Year with possibility for extension

Background 

Under the guidance and direct supervision of the Resident Coordinator, the Executive Associate ensures effective and efficient functioning of the RC office, full confidentiality in all aspects of assignment, maintenance of protocol procedures, management of information flow and follow-up on deadlines and commitments made.

The Executive Associate to RC works in close collaboration with UNDP, RCO staff, UN Agencies and national authorities to ensure efficient flow of information, actions on instructions, agendas.

Duties and Responsibilities

Ensures effective and efficient functioning of the RC office focusing on achievement of the following results

  • Maintenance of the supervisor’s calendar, contacts with high-ranking visitors,   arrangement of appointments and meetings, acting as an interpreter when required and/or taking minutes.
  • Maintenance of protocol procedures.
  • Preparation of high quality briefing materials for supervisor for appointments, meetings, missions.
  • Preparation of informal translations.
  • Management of RC and RC office missions and representation schedule.
  • Maintenance of rosters of high-level partners, telephone lists.
  • Preparation of correspondence, directives, comments on behalf of RC for his signature and making follow-up when required.
  • Use of automated office management systems for effective functioning of the RC office.
  • Financial administrative support such as but not limited to preparation and follow-up of financial requests for payment and monitoring of use of RC funds
  • Draft correspondence, briefings, and reports on issues relevant to the Resident Coordinator system;
  • Assistance to the data entry of the IMS system of the RC (information management system);

Ensures provision of effective communications support to the office focusing on achievement of the following results:

  • Maintenance of the filing system ensuring safekeeping of confidential materials. Use of automated filing system.
  • Coordination of the information flow in the office, follow up on circulation files.
  • Facilitation of information sharing between UNCT and the UN Coordination Unit.
  • Participate in the organization of official UN Days, public events, joint UN events and provide secretariat and administrative support to the UNCT
  • Follow up on deadlines, commitments made, actions taken and coordination of collection and submission of the reports to RC.
  • Screening of all incoming calls and correspondence.
  • Presentation of proposals to eliminate communication bottlenecks in the office and streamline office procedures between the supervisor’s office and subordinate division.

Ensures facilitation of knowledge building and management focusing on achievement of the following results

  • Sound contributions to knowledge networks and communities of practice.
  • Organization of specialized trainings for secretaries.
  • Organization of trainings to UN staff on coordination, administration and protocol  issues

Competencies

Core Competencies:

Innovation: Ability to make new and useful ideas work- Level 3: Adapts deliverables to meet client needs.

Leadership: Ability to persuade others to follow- Level 3: Proactively seeks and recognizes contributions of others.

People Management: Ability to improve performance and satisfaction – Level 3: Appropriately involves team in different stages of work and decision-making.

Communication: Ability to listen, adapt, persuade and transform- Level 3: Expresses information and views with adaptive reasoning and appreciation for complexity and variation.

Delivery: Ability to get things done while exercising good judgement- Level 3: Takes responsibility for addressing critical situations and delivering core value.

Disclaimer

Important applicant information

All posts in the GS categories are subject to local recruitment.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Workforce diversity

UNDP is committed to achieving diversity within its workforce, and encourages all qualified applicants, irrespective of gender, nationality, disabilities, sexual orientation, culture, religious and ethnic backgrounds to apply. All applications will be treated in the strictest confidence.

Scam warning

The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.

Critères d'éligibilité

  • Ability to manage day-to-day office activities to meet operational needs; Level 3: Implement & Manage: Exercises skills and knowledge independently, demonstrating ability to manage self and team responsibilities, in area of work
  • Ability to manage varied support requirements in serving as assistant to the RC office; Level 3: Implement & Manage: Exercises skills and knowledge independently, demonstrating ability to manage self and team responsibilities, in area of work
  • Ability to facilitate smooth, two-way, information flow and coordinating internal collaboration and decisions; Level 3: Implement & Manage: Exercises skills and knowledge independently, demonstrating ability to manage self and team responsibilities, in area of work
  • Knowledge and skills in establishing and maintaining protocol arrangements of behalf of UN Senior leadership; Level 3: Implement & Manage: Exercises
  • skills and knowledge independently, demonstrating ability to manage self and team responsibilities, in area of work
  • Ability to codify, organize, and disseminate information and knowledge assets; Level 3: Implement & Manage: Exercises skills and knowledge independently, demonstrating ability to manage self and team responsibilities, in area of work
  • High school with specialized secretarial training or equivalent. University Degree or equivalent would be desirable, but it is not a requirement.
  • 6 years of progressively responsible secretarial, administrative, programme experience or equivalent is required at the national or international level. Experience in the usage of computers and office software packages (MS Word, Excel, etc), experience in handling of web based management systems.
  • Fluency in Arabic and French, working knowledge of English..

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