(offre en anglais)The International Committee of the Red Cross (ICRC) recrute administrative Assistant عودة إلى الفرص

The International Committee of the Red Cross (ICRC) is an impartial, neutral and independent organization whose exclusively humanitarian mission is to protect the lives and dignity of victims of armed conflict and other situations of violence and to provide them with assistance Working for the ICRC means projecting a certain image of the organization. The ICRC expects all its staff to behave appropriately at all times, wherever they may be. All staff members must ensure that their attitude is in line with the principles of the organization, in both their professional and private lives. Please visit www.icrc.org for more information.

The ICRC Delegation in Libya – temporarily located in Tunis – seeks to fill the following position:

Administrative Assistant – Chancellery

The position is based in Tunis

Under the supervision of the main delegation’s assistant, he/she supports the management team -including daily secretarial tasks -, supervises all the translations (Arabic/English and reverse) and contributes to the implementation and monitoring of information management (IM) policies and procedures in the delegation.

MAIN TASKS

• Carry out all official translations (English/Arabic and reverse), and ensure that all translated documents in Arabic or in English with institutional value are securely filed in collaborative tools

• Contribute to the implementation of the information management procedures in the delegation and organize training or information sessions on IM and new tools for the department assistants

• Ensure that documents received at the delegation are shared with respective staff and are delivered in time

• Manage a range of collaborative tools in use within the delegation and updates general information in the reference tools

• Is the relay of policies passed down by the Assistant and IM Officer and act as “focal point” in information management for all other departments’ assistants

• For the management, ensure that inside and outside contacts are well managed by means of ICRC-supplied tools. Manage calendars of the management, upon request

• Write formal and informal correspondence in English and/or Arabic for the signature of the management; reread its correspondence/reports/other documents and ensure optimum lay-out

• Carry out secretarial tasks (filing, photocopying, scanning, mailing, etc.)

• Compile and finalize summaries and regular reports.

   

  REQUIRED PROFILE

   

A successful candidate will:

• Possess a university degree in Business administration, Information Management, or a related field

• Holder of a master degree of translation or linguistic

• Have at least three years professional experience, including at least three years in a similar position

• Be fully conversant with and have a keen interest in working with MS Office Suite

• Have excellent oral and written communication skills and proficiency in Arabic and English

• Be strongly motivated by humanitarian work

• Have good training skills and be very well organised.

As an asset, the successful candidate may also:

• Possess administrative and organizational skills and have a sense of responsibility and discretion

• Be punctual, rigorous with strong organisational skills in the daily work

• Have the sense of responsibility and capacity to fix and respect priorities

• Show proactivity and perseverance, and ability to cope with stress

• Have other skills in SharePoint knowledge, Infographics knowledge or proficiency in French.