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(Offre en Anglais) UNDP recruits a Senior HR Assistant Retour vers les opportunités



Échéance

24 Septembre 2017 Il y a 3 ans

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Détails de l'opportunité

Régions concernées par cette opportunité: Tunis

Agency: UNDP

Title: Senior HR Assistant

Job ID: 11644

Practice Area – Job Family: Management – SENIOR HUMAN RESOURCES ASSISTANT

Vacancy End Date: 24/09/2017 (Midnight New York, USA)

Duty Station: Tunis, Tunisia

Bureau: Arab States

Contract Duration: 6 months

 

Background

Under the guidance and supervision of the HR Associate, the Senior HR Assistant ensures execution of transparent and efficient HR services in the Unit, promotes a collaborative, client-oriented approach and supports to the maintenance of high staff morale.

The Senior HR Assistant works in close collaboration with the operations, programme and projects’ staff in the CO

Duties and Responsibilities

Summary of Key Functions

  • Administration and implementation of HR strategies and policies
  • Provision of HR services
  • Staff performance management and career development
  • Facilitation of knowledge building and knowledge sharing

Ensures administration and implementation of HR strategies and policies  focusing on achievement of the following results:

  • Full compliance of records and reports with UN rules, regulations, UNDP policies, procedures and strategies; effective implementation of the internal control framework.
  • CO HR business processes mapping and elaboration of the content of internal Standard Operating Procedures (SOPs) in HR management in consultation with the direct supervisor and office management, control of workloads of the supervised staff.
  • Provision of information to the management and staff on strategies, rules and regulations

Provides HR services  focusing on achievement of the following results:

  • Implementation of recruitment processes including drafting job description, vacancy announcement, screening of candidates, participation in interview panels and writing interview reports
  • Absence Processor in and outside Atlas
  • Preparation of contracts (SCs) and setting up vendors
  • Follow up on contract’s expiry dates and inform hiring units so that action is taken proactively
  • Timely follow up with Finance staff on SC payroll issues; (input and tracking of all transactions related to positions, recruitment, benefits, earnings/deductions, retroactivities, recoveries, adjustments and separations through Atlas.)
  • Maintenance of the Projects staffing table
  • Provision of information on benefits/entitlements to SC holders
  • Maintenance of rosters
  • Follow up with HR CO that staff have taken mandatory trainings and provide required certificates
  • Follow up with audit recommendations
  • Filing and administrative tasks

 

Ensures proper staff performance management and career development focusing on  achievement of the following  results:

  • In coordination with CO Talent Manager prepare the Projects staff’s learning plan and ensure that individual plans are followed and required certificates provided; Ensure that Projects newly recruited staff undertake induction training;
  • Follow up on Projects performance management and ensure that evaluations are processed on a timely manner;

Ensures facilitation of knowledge building and knowledge sharing in the CO focusing on achievement of the following results:

  • Organization of trainings for the project staffs on HR issues
  • Synthesis of lessons learnt and best practices in HR.
  • Sound contributions to knowledge networks and communities of practice

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

 

UNDP is committed to achieving diversity within its workforce, and encourages all qualified applicants, irrespective of gender, nationality, disabilities, sexual orientation, culture, religious and ethnic backgrounds to apply. All applications will be treated in the strictest confidence

Critères d'éligibilité

  • University degree , License or equivalent in HR, Business or Public Administration or any other relevant area with specialized certification in HR or equivalent
  • 4 years of progressively responsible HR and/or administrative experience or equivalent is required at the national or international level. Experience in the usage of computers and office software packages (MS Word, Excel, etc).
  • Fluency in French and Arabic and working knowledge of English
  • Demonstrating/safeguarding ethics and integrity
  • Demonstrate corporate knowledge and sound judgment
  • Self-development, initiative-taking
  • Acting as a team player and facilitating team work
  • Facilitating and encouraging open communication in the team, communicating effectively
  • Creating synergies through self-control
  • Managing conflict
  • Learning and sharing knowledge and encourage the learning of others
  • Promoting learning and knowledge management/sharing is the responsibility of each staff member
  • Informed and transparent decision making
  • Analyzes general information and selects materials in support of partnership building initiatives
  • Researches best practices and poses new, more effective ways of doing things.
  • Documents innovative strategies and new approaches.
  • Understands the main processes and methods of work regarding to the position
  • Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks.
  • Strives to keep job knowledge up-to-date through self-directed study and other means of learning
  • Demonstrates good knowledge of information technology and applies it in work assignments
  • Demonstrates ability to identify problems and proposes solutions.
  • Reports to internal and external clients in a timely and appropriate fashion.
  • Organizes and prioritizes work schedule to meet client needs and deadlines.
  • Establishes, builds and sustains effective relationships within the work unit and with internal and external clients.
  • Responds to client needs promptly
  • Prepares timely inputs to reports
  • Maintains databases.
  • Knowledge of Atlas is an asset.

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