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IOM LIBYA MISSION IN TUNIS (OPEN TO INTERNAL AND EXTERNAL CANDIDATES)

Position Title: Public Information Assistant

Duty Station: Tunis, Tunisia

Classification: G5

Type of Appointment: Special Short Term for 6 months with possibility of extension

Estimated Start Date: As soon as possible

Closing Date: 17 April 2017

Reference Code: LY20-2017-007

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

Context

Under the overall supervision of the Chief of Mission and direct supervision by the Public Information Officer, the incumbent is responsible for providing support when it comes to public information and communication related assignments.

Core Functions / Responsibilities:

• Provide specialized assistance in the production and delivery of periodic communication materials in response to the communications strategy in order to provide transparency with donors and other relevant counterparts for all IOM’s projects carried out in the country. This includes press briefings, reports, visibility materials and newsletters, among others.
• Provide inputs for enhancement of the communication strategy
• Compile and produce information, from all IOM’s projects, to be published in the website and social media so as to keep it updated.
• Assist the PI Officer in the development and execution of sub-regional fundraising campaigns, focusing in diaspora and the private sector
• Monitor project visibility compliance
• Draft press brief notes and other relevant communication documents, including articles and blog posts
• Assist with graphic design related tasks including infographics and videos
• Follow up and monitor the daily news flow in Libya
• Gather information and assist on the preparation of, sub regional level and country level, reports to be disseminated with the media, relevant counterparts and stakeholders so as to broadcast all the project’s progress.
• Coordinate field visits in order to find human stories that will show the progress made by IOM’s projects in the country.
• Coordinate with all of the Project Managers the visibility activities to be carried out in the country.
• Provide logistical support and reporting so as to deliver an internal press briefing note and photo records per each relevant event.
• Informally translation documents from English to Arabic and Arabic to English.
• Assist on emergency response reporting
• Perform such other duties as may be assigned by the RMO and Procurement Officer.
• Undertake any other duties within the incumbent’s.

Required Competencies:

The incumbent is expected to demonstrate the following technical and behavioral

Accountability

• Accepts and gives constructive criticism
• Follows all relevant procedures, processes, and policies
• Meets deadline, cost, and quality requirements for outputs
• Monitors own work to correct errors
• Takes responsibility for meeting commitments and for any shortcomings

Client Orientation

• Identifies the immediate and peripheral clients of own work
• Establishes and maintains effective working relationships with clients
• Identifies and monitors changes in the needs of clients, including donors, governments, and project beneficiaries
• Keeps clients informed of developments and setbacks

Continuous Learning

• Contributes to colleagues’ learning
• Demonstrates interest in improving relevant skills
• Demonstrates interest in acquiring skills relevant to other functional areas
• Keeps abreast of developments in own professional area

Communication

• Actively shares relevant information
• Clearly communicates, and listens to feedback on, changing priorities and procedures
• Writes clearly and effectively, adapting wording and style to the intended audience
• Listens effectively and communicates clearly, adapting delivery to the audience

Creativity and Initiative

• Actively seeks new ways of improving programmes or services
• Expands responsibilities while maintaining existing ones
• Persuades others to consider new ideas
• Proactively develops new ways to resolve problems

Leadership and Negotiation

Convinces others to share resources

Actively identifies opportunities for and promotes organizational change

Presents goals as shared interests

Articulates vision to motivate colleagues and follows through with commitments

Performance Management

• Provides constructive feedback to colleagues
• Identifies ways for their staff to develop their abilities and careers
• Provides fair, accurate, timely, and constructive staff evaluations
• Uses staff evaluations appropriately in recruitment and other relevant HR procedures
• Holds directly reporting managers accountable for providing fair, accurate, timely, and constructive staff evaluations

Planning and Organizing

• Sets clear and achievable goals consistent with agreed priorities for self and others
• Identifies priority activities and assignments for self and others
• Organizes and documents work to allow for planned and unplanned handovers
• Identifies risks and makes contingency plans
• Adjusts priorities and plans to achieve goals
• Allocates appropriate times and resources for own work and that of team members

Professionalism

Masters subject matter related to responsibilities

Identifies issues, opportunities, and risks central to responsibilities

Incorporates gender-related needs, perspectives, and concerns, and promotes equal gender participation

Persistent, calm, and polite in the face of challenges and stress

Treats all colleagues with respect and dignity

Works effectively with people from different cultures by adapting to relevant cultural contexts

Knowledgeable about and promotes IOM core mandate and migration solutions

Teamwork

• Actively contributes to an effective, collegial, and agreeable team environment
• Contributes to, and follows team objectives
• Gives credit where credit is due
• Seeks input and feedback from others
• Delegates tasks and responsibilities as appropriate
• Actively supports and implements final group decisions
• Takes joint responsibility for team’s work