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Logistics Assistant-Purchaser – Première Urgence Internationale Retour vers les opportunités


Première Urgence Internationale

Lance   Offre d'emploi

Échéance

27 Décembre 2020 Il y a 7 mois

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Détails de l'opportunité

Régions concernées par cette opportunité: Tunis

 

Job Title  LOGISTICS ASSISTANT – PURCHASER
Country and Base  TUNIS, TUNISIA
Reports to  Logistics Manager (LogMan)
Creation/Replacement  Creation
Type of Contract  Fixed term : 3 months renewable
Expected Date Of Arrival  02/01/2021
Announcing Date  10/12/2020
Closing Date  27/12/2020 – 11.59 pm
Application submission  

information

Interested candidates should submit their applications by EMAIL ONLY with the subject: TUN LA + your FULL NAME to [email protected] with cover letter and updated  resume, mentioning your contact details (phone/email).

 

General Information
The organisation
Première Urgence Internationale (PUI) is a non-governmental, non-profit, non-political and non-religious international aid  organization. Our teams are committed to supporting civilians’ victims of marginalization and exclusion, or hit by natural  disasters, wars and economic collapses, by answering their fundamental needs. Our aim is to provide emergency relief to  uprooted people in order to help them recover their dignity and regain self-sufficiency. 

The association leads, on average, 190 projects each year in the following sectors of intervention: food security, health,  nutrition, construction and rehabilitation of infrastructures, water, sanitation, hygiene and economic recovery. PUI is providing  assistance to around 5 million people in 21 countries – in Africa, Asia, Middle East, Eastern Europe and France. 

The PUI Coordination office has been present in Tunis since 2017. It remotely manages the activities of the Libyan PUI mission  where it currently has two bases in Benghazi and Al-Kufra (Esastern Libya). Mobile clinic activities, capacity building and support  to the MoH and detention centers are the current projects.

 

Job Description
Overall objective
The Logistics Assistant-Purchaser will contribute towards achieving the country project objectives as a team member by  performing assigned logistics duties, under the direct supervision of the Logistics Manager.
Tasks and Responsibilities
1. PROCUREMENT: Supply of all items required by the authorized staff of the Coordination, in compliance with PUI  procurement, administrative and storage procedures. 

2. STOCK AND ASSET MANAGEMENT: Gathering and consolidation of all data and regular transmission to Log Manager 3. IT AND COMMUNICATIONS: Gathering and consolidation of all data related to the fleet and regular transmission to Log Manager. 

4. FLEET MANAGEMENT AND DRIVING DUTIES: Gathering and consolidation of all data related to the fleet with regular transmission to Log Manager. Driving of PUI Coordination staffs and visitors. 

5. PREMISES MANAGEMENT: Gathering and consolidation of all data related to the fleet, regular transmission to Log Manager. 6. REPORTING: Ensure a good documentation follow-up and archiving

 

Specific Goals and Related Activities
1. PROCUREMENT  

Conduct market assessments, collecting request for quotations (EQRs) and ensuring their quality. Liaise with PUI suppliers and service providers to request quotes, follow-up on offers and to ensure timely and safe delivery  of goods and services, in compliance with PUI procurement procedures and transport optimization. Checks the quality of purchase files from PR reception, till the end of the procurement, ensuring the application of PUI  procedures and guidelines. 

Responsible for the daily management of all received cash advances, and for their timely reconciliation with the  Administration Officer, by the end of each working week and by the end of each month. 

Under Log Manager’s Supervision, he/she is responsible to collect, verify, update documents provided by suppliers to make  sure they reach PUI administrative/log standards before to submitting them to the Log Manager. 

Ensure a regular communication with the Logistics Manager, receiving Purchase Requests (PRs). Provide feedbacks and guidance to the Logistics Manager regarding suppliers and prices

2. STOCK AND ASSET MANAGEMENT FOR TUNIS OFFICE 

Manage delivery of purchased stock and asset items to PUI Office/GH, arranging and optimizing their transport with suppliers. He/she isthen responsible to submit the items purchased and the GRNs to the Log Manager for final reception into PUI stock,  who handles final validation and archiving. 

Ensure all IT and communication equipment is kept functional and properly serviced. 

Carry out regular back-ups of staff’s computers, as required by PUI policies on data management. Assist the Logistics Manager in a monthly audit of Stocks and Assets in Tunis premises (GH and Office).

3. IT AND COMMUNICATIONS 

When mandated by the Log Manager, he/she organizes and supervise the upgrade, repair, and maintenance of the Tunis  office and GH IT structure. This includes internet provision, computer hardware and software maintenance, and  communication items’ maintenance (phones, projectors, etc…). 

Responsible for the creation of a standard Contact List Tree inside all Coordination mobile phones (expats + visitors).

4. FLEET MANAGEMENT AND DRIVING DUTIES 

When instructed by the Log Manager, is responsible to drive PUI staff members, following PUI Movements SOPs, PUI Drivers’  Code of Conduct and Tunisian traffic laws and regulations. 

Handle pick-ups / drop-offs of expat staff and visitors at the airport, or facilitate the liaison with local taxi drivers. Ensures that every vehicle has seat belts, a spare tire, a first aid kit, a fire extinguisher, PUI’s logo, the discharges of liability,  etc., as required by PUI’s SOPs. 

Responsible for the car dispatch board to be updated with the weekly movement schedules. 

Ensures that vehicles are safe, regularly serviced and road-worthy, cleaned and fueled. 

Initiates regular maintenance on car / fleet; liaises with external car rental contractors in order to check that vehicles are  road-worthy and to solve possible issues.

5. PREMISES MANAGEMENT 

Carries out regular checks on the physical conditions of the GH and Office premises, and alerts the Log Manager in case of  issues. 

Organize and supervise any necessary repairs to PUI premises, managing purchase files related under Log Manager’s supervision  

Supervises works carried out by technicians / workmen. Early detects and alerts Log Manager in case of problems related to  works.

6. REPORTING 

Responsible for the timely update of the Suppliers’ Database, Price-List, etc. 

Responsible for the creation and regular update of a database to keep track of software’s expiration deadlines and prompts  for their renewal. 

Use fleet maintenance tools to track the conditions of the fleet / vehicles, in order to minimize the risk of accidents. Record accidents or damages to the vehicles in through specific incident reports, to be submitted to the Log Manager<.

 

In General, the Employee has to remain flexible and to perform other duties as required for the good running of the mission. 

NB: This job description may be subject to modifications in the future, depending on the evolution of the activities. These  modifications will then be defined and discussed between the Collaborator and PUI

Required Profile
ESSENTIAL  DESIRABLE
TRAINING  – Logistics Diploma or Training  – PUI procedures knowledge
PROFESSIONAL EXPERIENCE Humanitarian 

International 

Technical

At least 1 year of experience in supply  1 year  

1 year 

KNOWLEDGE AND SKILLS – Procurement management. 

– Tunisian Driving licence 

– General IT / Premises / Car maintenance

– Knowledge of procedure of institutional donors  (UE, OFDA, ECHO, UN agencies …)
LANGUAGES 

English 

French 

Arabic

Oral and Written 

Oral and Written 

Oral and Written

SOFTWARE 

Pack Office 

Dropbox

X

 

Required Personal Characteristics (fitting into team, suitability for the job and assignment/mission)
Result-oriented,able to work with moderate independence while taking some initiatives and showing a sense of  responsibility 

Good brainstorming, analytical (discernment, pragmatism) and trouble-shooting skills  

Adaptability, practical sense & ressourceful. 

Committed, Proactive, Flexible to the needs of the team and organization 

Organization, Management of priorities, rigor and respect of due dates. 

Great ability to listen and to negotiate. 

Sense of diplomacy and openness of spirit  

Ability to remain calm and level-headed, manage affairs professionally and with maturity 

General ability to resist stress 

Listens to instructions and feedbacks

 

 

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