Logistics Assistant-ACTED عودة إلى الفرص

humanitarian relief to support those in urgent need and protect people’s dignity, while co-creating longer term opportunities for sustainable growth and fulfilling people’s potential. ACTED endeavours to respond to humanitarian crises and build resilience; promote inclusive and sustainable growth; co-construct effective governance and support the building of civil society worldwide by investing in people and their potential. We go the last mile: ACTED’s mission is to save lives and support people in meeting their needs in hard-to-reach areas. With a team of 4,800 national staff, 450 international staff, ACTED is active in 38 countries and implements more than 505 projects a year reaching over 20 million beneficiaries. More on www.acted.org

• Procurements:

• Follow-up procurement & supplies (telephone credit, Box internet, DHL, water, office supplies, Guest House purchases, etc.)
• relationship between ACTED and the supplier (payment, visits to suppliers, collect of quotations, etc.)
• Check the follow-up of deliveries of each supply contract;
• Provide all logistical requirements of the office based on ACTED procurement guidelines.
• Communication with local office(s) via email, skype or mobile phone to provide timely procurement support.

• Stock Management/Reporting

• The logistics report must be sent by the zone logistics officer on the 5th of each month to the logistics manager (stock status report, communication report);
•  Create separate folders for each report document and file them. 
• Ensure that all products and goods are well organised in the Tunis office stockroom
• Ensure that all products and merchandise have stock cards and are recorded in the “stock status report”;

• Transport/Accommodation:

• reservation of all plane tickets with the agency. 
• follow-up of air ticket reservations and payment 
• booking pick-ups and liaison with logistics in Libya.
• Reservation accommodation

• Asset Follow ups/IT support:

• Ensure all ACTED assets are registered and codified with numbering (refer to ACTED Log Manual for details);
• Ensure that asset is given to users, after completion of “Asset Reception Form”;

• Make sure ACTED assets are all in good condition (Motorized assets, office assets, projects tools, office/guest house assets/items.. etc.).
• Ensure that e-mail, and IT equipments are functioning properly 

• Previous experience in logistics management, supply chain management or equivalent;
• Flexibility and ability to work under pressure and multi-task;
• Autonomy and organisation;
• Good knowledge of English, both spoken and written.
• Excellent interpersonal and communication skills.

• Job Title: Logistics Assistant
• Duty Station: Tunis
• Under the Supervision of:  Country Logistics Manager/ Senior Logistics Officer
• Working Hours: Full- Time Position -40h per week
• Type of contract: Fixed Term Contract, 6 months
• Estimated Start date: As Soon As Possible.
• Salary: Salary defined by the ACTED salary grid based on level of education, expertise and level of experience.