Logisitcs & Administration Assistant-PUI Retour vers les opportunités

The association leads, on average, 190 projects each year in the following sectors of intervention: food security, health,  nutrition, construction and rehabilitation of infrastructures, water, sanitation, hygiene and economic recovery. PUI is providing  assistance to around 5 million people in 23 countries – in Africa, Asia, Middle East, Eastern Europe and France. 

Première Urgence Internationale has been operating in Libya since 2017, particularly in the regions of Benghazi and, from 2019,  in Al Kufra, to strengthen the resilience of the most vulnerable populations affected by ongoing crises, improve their access to  essential services. The organization’s intervention in the country is built upon an integrated approach combining the provision  of comprehensive primary healthcare services, psychosocial support, protection assistance, WASH activities, and infrastructure  and rehabilitation. Première Urgence Internationale develops public infrastructures’ rehabilitation and restoration in areas  affected by several years of conflict. Additionally, during the COVID-19 crisis in Libya, the organization adapted its intervention  to include Infection Prevention and Control and COVID-19 awareness activities.

 Human Ressources Administrative management 

 Support administration  

 Support Logistics

• Prepare HR Files related to the expatriate visas and residencies in Tunisia 

• Gather all the HR files documents needed in national staff HR files  

• Follow-up procedure for all legal requirements for the international staff (Visa, work permit, security clearances,  Telex) and visitors going to Libya 

• Is responsible of the HR management of the local staffs in Tunisia in respect of the local labor regulation: contracts,  induction on PUI process and internal rules, payroll, payment of income tax and social security, respect of the internal  rules and regulation 

• Ensure the preparation of Perdiems and Housing allowance calculation for the international staff • Prepare Tunis HR Database 

• Participate in the recruitment process (Lead the 1st selection of the candidates and arrange the technical tests and  interviews, send job offer and contract under supervision of FAM and lead the briefing schedule) 

• Ensure a proper and complete archiving system 

3. Support administration  

• Support the FAM on NGO registration and other authorities’ registration in Tunisia (social security, tax, legal  representative) 

• Ensure the translation of official documents if needed 

• Prepare the payment of social security and taxes 

4. Support Logisitcs 

 ° Logistics procurements 

• Coordination procurement: Assists in preparing all necessary documentation for handling procurement of goods and  services as assigned by the Deputy Logistics Coordinator and in accordance with PUI rules and regulations • Field procurement: Preparatory work:  

✓ Ensures procurement process is respected and finalized and liaises with the field team before submitting  procurement request to the DLog Co. 

✓ Once all documents are in order and complete, prints all PR/PO and all procurement files for DLogCo to validate  the need and procurement process 

• Liaises with PUI suppliers and service providers in Tunisia to request quotes, follows up on offers to ensure timely  and safe delivery of goods and services.  

 ° Stock and asset management for Tunis office 

• Manage delivery of purchased stock and asset items to PUI Office arranging and optimizing their transport with  suppliers. 

• Ensure all IT and communication equipment is kept functional and properly serviced 

• Handle a Quaterly audit of Stocks and Assets in Tunis premises. 

 ° Reporting 

• Assists the Deputy LogCo in collecting, checking, and compiling monthly logistics reports 

• Performs other related duties requested by the DLogCO 

 ° Driving Staffs 

• When instructed by the DLogCo, is responsible to drive PUI staff members, following PUI Movements SOPs, PUI  Drivers’ Code of Conduct and Tunisian traffic laws and regulations. 

• Handles pick-ups / drop-offs of expat staff and visitors at the airport or facilitates the liaison with local taxi drivers. 

In General, the Employee has to remain flexible and to perform other duties as required for the good running of the mission. NB: This job description may be subject to modifications in the future, depending on the evolution of the activities. These  modifications will then be defined and discussed between the Employee and PUI

International 

Technical

X

– Saga accounting software + Homere HR software

 Able to ensure neutrality and confidential information remaining within the Coordination department only  Being flexible, adapt easily to changes and reorganize priorities according to needs 

 Ability to work in, cope up with stress and pressure, and to adjust to different situations 

 Ability and eagerness to work with different cultures 

 Sense of diplomacy and negotiation 

 Adaptability to changing priorities, Ability to make suggestions 

 Commitment to humanitarian principles