Les Scouts Tunisiens recruits : Administrative and Finance Assistant Retour vers les opportunités

• Position Title: Administrative and Finance Assistant
• Location: Tunis, LST HQ
• Position Category: Full-time
• Responsible to: Future Leaders Programme Manager and LST Finance department

Working under the supervision of the Programme Manager, the Administrative and Finance Assistant will support in carrying out the following tasks:

Duties and Responsibilities

• Ensure compliance with the provisions and rules relating to the implementation of the project and operating specifications (cash allocation to the advance fund, accounting, supply of accounting records etc.)
• Ensure the timely provision of resources for activities (budget, treasury, consumables, fixed assets) and the management of related flows;
• Calculate and comply cost estimates and projected budget requirements and assist in the preparation of budget statement for the area of assignment;
• Prepare routine correspondence and maintains personal and telephone contacts with others to discuss matters concerning accounts and related assignment;
• Proper control of the supporting documents for payments and financial reports for projects;
• Follow up on deadlines, commitments made, actions taken and coordination of collection and submission of the reports
• Assistance in the elaboration of periodic financial reports for the forum organization;
• Compilation of data for internal/external audit.
• In close cooperation with the Finance responsibles, management of the project’s bank accounts (monitoring of receipts and outgoing payments) and management of the project’s financial monitoring tool;
• Preparation of financial reports and supporting documentation;
• Assist with day-to-day administration and liaise with relevant external suppliers and service providers for invoices and payments;
• Draft routine correspondence;
• The assistant will submit monthly progress reports
• Responsible for all forms of purchases including obtaining quotes, liaising with vendors, and finalising agreements
• Other duties as assigned by the Programme Manager

Qualifications and experience

• Good organizational skills and ability to liaise with various partners;
• Computer literate in Microsoft Word and Excel (acquaintance in creating spreadsheets and using financial functions);
• Familiarity with accounting software;
• Knowledge of the civil society context is an asset.
• Good time-management skills;
• 3 o 5 years of experience in accountancy and financial management ideally in a European funded project;
• At least a bachelor’s degree in accountancy, financial management or similar;
• Good command of Arabic, English and French, both in writing and speaking;
• Good knowledge of administrative rules and regulations;
• Excellent written and oral Arabic, English and French.
• Excellent coordination, communication (verbal and written) and networking skills;
• Ability to maintain professionalism, creativity, and enthusiasm while working in a fast-paced, often challenging environment with minimal supervision;
• Ability to work through stringent deadlines with attention to detail, and coordinate and compile information from various sources;
• Strong ability to multi-task and work independently;
• Flexibility and capacity to adapt to evolving contexts;
• Team spirit and ability to collaborate with colleagues in an open and constructive way