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Les Scouts Tunisiens recruits : Administrative and Finance Assistant Retour vers les opportunités

Scouts Tunisien

Lance   Appel à candidatures


04 Juin 2019 Il y a 5 years

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Détails de l'opportunité

Régions concernées par cette opportunité: Tunis
Domaines concernées par cette opportunité: Jeunesse


  • Position Title: Administrative and Finance Assistant
  • Location: Tunis, LST HQ
  • Position Category: Full-time
  • Responsible to: Future Leaders Programme Manager and LST Finance department


Working under the supervision of the Programme Manager, the Administrative and Finance Assistant will support in carrying out the following tasks:

Duties and Responsibilities

  • Ensure compliance with the provisions and rules relating to the implementation of the project and operating specifications (cash allocation to the advance fund, accounting, supply of accounting records etc.)
  • Ensure the timely provision of resources for activities (budget, treasury, consumables, fixed assets) and the management of related flows;
  • Calculate and comply cost estimates and projected budget requirements and assist in the preparation of budget statement for the area of assignment;
  • Prepare routine correspondence and maintains personal and telephone contacts with others to discuss matters concerning accounts and related assignment;
  • Proper control of the supporting documents for payments and financial reports for projects;
  • Follow up on deadlines, commitments made, actions taken and coordination of collection and submission of the reports
  • Assistance in the elaboration of periodic financial reports for the forum organization;
  • Compilation of data for internal/external audit.
  • In close cooperation with the Finance responsibles, management of the project’s bank accounts (monitoring of receipts and outgoing payments) and management of the project’s financial monitoring tool;
  • Preparation of financial reports and supporting documentation;
  • Assist with day-to-day administration and liaise with relevant external suppliers and service providers for invoices and payments;
  • Draft routine correspondence;
  • The assistant will submit monthly progress reports
  • Responsible for all forms of purchases including obtaining quotes, liaising with vendors, and finalising agreements
  • Other duties as assigned by the Programme Manager

Qualifications and experience


  • Good organizational skills and ability to liaise with various partners;
  • Computer literate in Microsoft Word and Excel (acquaintance in creating spreadsheets and using financial functions);
  • Familiarity with accounting software;
  • Knowledge of the civil society context is an asset.
  • Good time-management skills;
  • 3 o 5 years of experience in accountancy and financial management ideally in a European funded project;
  • At least a bachelor’s degree in accountancy, financial management or similar;
  • Good command of Arabic, English and French, both in writing and speaking;
  • Good knowledge of administrative rules and regulations;
  • Excellent written and oral Arabic, English and French.
  • Excellent coordination, communication (verbal and written) and networking skills;
  • Ability to maintain professionalism, creativity, and enthusiasm while working in a fast-paced, often challenging environment with minimal supervision;
  • Ability to work through stringent deadlines with attention to detail, and coordinate and compile information from various sources;
  • Strong ability to multi-task and work independently;
  • Flexibility and capacity to adapt to evolving contexts;
  • Team spirit and ability to collaborate with colleagues in an open and constructive way

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