(Offre en anglais) Islamic Relief Tunisia recrute un Admin and Logistics Assistant عودة إلى الفرص

Job Title: Admin and Logistics Assistant(e)

Department: Admin

Location: Tunis, Tunisia

Post Category: Full time

Contract duration: One-year renewable

Scope of the Role :

To provide admin & secretarial support to the Admin&log coordinator as well as the department staff. To be responsible for updating staff records, monitor attendance, filing, payroll update and managing office accommodations and storage facilities.

Key Accountabilities :

The Admin assistant is accountable to fulfil his/her roles and responsibilities in line with Islamic values and principles, and to report to the Department Manager regularly.

• Administration
  • Update local office inventory lists on a monthly basis; conduct regular physical inventory check, and produce stock report.
  • Ensure that the offices and guesthouse have necessary supplies, e.g. drinking water, gas etc.
  • Perform general clerical duties, including photocopying, filing and mailing
  • Book hotel reservations
  • Collection and submission of monthly utilities bills (Electricity, Telephone, and Mobile)
  • Maintaining office files according to IR record management policy.
  • Facilitation in cases of seminars, conferences and interviews for IR promotion purposes.
  • Maintain the files for all agreements of lease and services.
  • Preparation of services and procurement agreement and submit it to the logistics and admin coordinator for verification
  • Once agreement approved handed over to the logistics assistant for signature from supplier and follow up purpose.
  • Timely preparation of purchase request for the procurement of office supplies.
• Human Resources
  • Preparation and filing of timesheets and leave requests
  • Monitor and prepare monthly attendance report.
  • Monitor and prepare monthly leave report.
  • Investigate and understand causes for staff absences.
  • Monitor scheduled absences such as holidays or travel and coordinate actions to ensure the staff absence has been adequately covered off to ensure continuity of services
  • Timely preparation of HR documents once required such as employment certificate…etc.
  • Timely distribution of pay slips and employment contracts
  • Coordination with labor office for advertisements and publication of vacancy announcements
  • Coordination with CNSS office in case of need of history or other documents
  • Prepare notices and advertisements for vacant staff positions.
  • Prepare employees contracts, consultancy and services contract and submit it to admin coordinator for verifications.
  • Preparation of meeting minutes once required for meeting.
  • reception and filtering of telephone calls and letters, reception of visitors and guests.

Commitments: 

• IRW has a Core Humanitarian Accountability Framework, outlining its global accountability commitments.
• All staff are required to contribute to the achievement of this framework.