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(Offre en anglais) Islamic Relief Tunisia recrute un Admin and Logistics Assistant Retour vers les opportunités

Islamic Relief Tunisia

Lance   Offre d'emploi


16 Mai 2018 Il y a 3 ans

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Détails de l'opportunité

Régions concernées par cette opportunité: Tunisie

Job Title: Admin and Logistics Assistant(e)

Department: Admin

Location: Tunis, Tunisia

Post Category: Full time

Contract duration: One-year renewable

Scope of the Role :

To provide admin & secretarial support to the Admin&log coordinator as well as the department staff. To be responsible for updating staff records, monitor attendance, filing, payroll update and managing office accommodations and storage facilities.

Key Accountabilities :

The Admin assistant is accountable to fulfil his/her roles and responsibilities in line with Islamic values and principles, and to report to the Department Manager regularly.

  • Administration
    • Update local office inventory lists on a monthly basis; conduct regular physical inventory check, and produce stock report.
    • Ensure that the offices and guesthouse have necessary supplies, e.g. drinking water, gas etc.
    • Perform general clerical duties, including photocopying, filing and mailing
    • Book hotel reservations
    • Collection and submission of monthly utilities bills (Electricity, Telephone, and Mobile)
    • Maintaining office files according to IR record management policy.
    • Facilitation in cases of seminars, conferences and interviews for IR promotion purposes.
    • Maintain the files for all agreements of lease and services.
    • Preparation of services and procurement agreement and submit it to the logistics and admin coordinator for verification
    • Once agreement approved handed over to the logistics assistant for signature from supplier and follow up purpose.
    • Timely preparation of purchase request for the procurement of office supplies.
  • Human Resources
    • Preparation and filing of timesheets and leave requests
    • Monitor and prepare monthly attendance report.
    • Monitor and prepare monthly leave report.
    • Investigate and understand causes for staff absences.
    • Monitor scheduled absences such as holidays or travel and coordinate actions to ensure the staff absence has been adequately covered off to ensure continuity of services
    • Timely preparation of HR documents once required such as employment certificate…etc.
    • Timely distribution of pay slips and employment contracts
    • Coordination with labor office for advertisements and publication of vacancy announcements
    • Coordination with CNSS office in case of need of history or other documents
    • Prepare notices and advertisements for vacant staff positions.
    • Prepare employees contracts, consultancy and services contract and submit it to admin coordinator for verifications.
    • Preparation of meeting minutes once required for meeting.
    • reception and filtering of telephone calls and letters, reception of visitors and guests.


  • IRW has a Core Humanitarian Accountability Framework, outlining its global accountability commitments.
  • All staff are required to contribute to the achievement of this framework.

Critères d'éligibilité

  • Education or equivalent training/experience in related field (such as Administration, logistics or any related fields)
  • Minimum of two years’ practical work experience working in the field of administration or logistics
  • Ability to read and write in French (English is an asset)
  • Strong organizational skills
  • Flexibility and creativity
  • Good computer proficiency
  • Good communication skills and ability to work as part of a team, including team management
  • Able to work independently and energetically
  • A high level of spoken and written Arabic essential
  • a good level of written and spoken of French

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