(Offre en anglais) The International Republican Institute (IRI) lance un appel d’offre عودة إلى الفرص

Procurement Number: MENA2019T10o

Open Date: June 3, 2019

Questions Deadline: June 14, 2019

Closing Deadline: June 17, 2019

Geographical Area Restrictions: N/A

Point of Contact: Ghada Ben Hassine, ghassine@iri.org

Background:

The International Republican Institute (IRI) is a nonprofit, nonpartisan, organization dedicated to advancing freedom and democracy worldwide. Since 1983, IRI has worked to develop democratic institutions and ideals, carrying out a variety of international programs to promote freedom, self-government and the rule of law worldwide. IRI provides technical assistance in the areas of political party strengthening, developing civic institutions and open elections, promoting democratic governance and advancing the rule of law.
In Tunisia, IRI occasionally needs to print various materials including books, booklets, business cards, pamphlets etc. with varying type and quantity to be printed based on IRI’s programmatic needs at the time. IRI is seeking applications from qualified domestic, non-partisan organizations with experience printing various publications and other materials with high quality.

Period of Performance:

Date of signature through May 31, 2020

Scope of Work:

The contractor will:

If needed, prepare the design/layout of materials; sometimes using an IRI-provided InDesign, Adobe, Word template and other times using verbal/written guidance from IRI.

Upon IRI’s approval of design materials, print materials
o Printed materials are preferred to be ready within 3-7 working days after the approved order is made.
o Printed materials should be delivered to the destination IRI appoints.

Technical Bid:

Interested bidders must present the technical bids outlining the following information:

Bids should not exceed 10 pages (12-point, Times New Roman font), English, French or Arabic language and include the following:

• A company introduction, including previous experience.
• Selection of previous works, prints preferred but some online samples will be accepted
• Prices broken down by type of materials to be printed, such as booklets, primers, fliers etc., by size of materials to be printed such as A1, A2 etc., by material and paper to be used, color and other specifications and quantity of printing materials as shown in the table below. Offeror may suggest alternate, but equivalent paper material.

If the Bidder is a U.S. organization/resident, or a foreign organization/resident which has income effectively connected with the conduct of activities in the U.S. or has an office or a place of business or a fiscal paying agent in the U.S., the technical bids must contain Bidder’s Taxpayer Identification Number.

Price information should be presented as a firm-fixed Unit Price for each of the deliverables identified below and in the format of the table below. Pricing must be valid for at least 60 (sixty) calendar days after the due date for proposal submission. The proposed Unit Price should be fixed and inclusive of all costs to perform, including inspection services, transportation, taxes, import duties (if any), and other levies. If there are any additional fees not reflected in the table below, such pricing must be fully described in the bid. Bids must be submitted in TND; payments under any resulting contract will be made in this currency.

Printing company must specify if there is a minimum amount for printing service. The price must be inclusive of all taxes including VAT. It is preferred by IRI the payment is 100% after the service rendered, but offerors may propose small deposits per job.
Applicants are encouraged to submit price quotations for other formats and types of printing services.

IFB Terms and Conditions:

• Prospective Bidders are requested to review clauses incorporated by reference in the section “Notice Listing Contract Clauses Incorporated by Reference”. By submitting a bid, bidder agrees to comply with all terms, conditions, and
  provisions included in the solicitation and agreement to the services identified above, and will specifically identify any disagreement with or exceptions to the terms, conditions, and provisions.
• IRI may reject any or all bids if such is within IRI’s interest.
• The Bidder’s initial bid should contain the Bidder’s best offer.
• IRI reserves the right to make multiple awards or partial awards if, after considering administrative burden, it is in IRI’s best interest to do so.
• Discussions with Bidders following the receipt of a bid do not constitute a rejection or counteroffer by IRI.
•  IRI will hold all submissions as confidential and shall not be disclosed to third parties. IRI reserves the right to share bids internally, across divisions, for the purposes of evaluating the bids.
• Bidders confirm that the prices in the bid/proposal/application/quote have been arrived at independently, without any consultation, communication, or agreement with any other bidder or competitor for the purpose of restricting competition.
• Bidders agree to disclose as part of the bid submission:
  a. Any close, familial, or financial relationships with IRI staff and agents. For example, the bidder must disclose if a bidder’s mother conducts volunteer trainings for IRI.
  b. Any family or financial relationship with other bidders submitting bids. For example, if the bidder’s father owns a company that is submitting another bid, the bidder must state this.
  c. Any other action that might be interpreted as potential conflict of interest.

Evaluation and Award Process:

• IRI may contact any Bidder for clarification or additional information, but Bidders are advised that IRI intends to evaluate the offers based on the written bids and reserves the right to make decisions based solely on the information provided with the initial bids. IRI may but is not obligated to conduct additional negotiations with the most highly rated Bidders prior to award of a contract, and may at its sole discretion elect to issue contracts to one or more Bidders.
• Mathematical errors will be corrected in the following manner: If a discrepancy exists between the total price proposed and the total price resulting from multiplying the unit price by the corresponding amounts, then the unit price will prevail and the total price will be corrected. If there were a discrepancy between the numbers written out in words and the amounts in numbers, then the amount expressed in words will prevail. If the Bidder does not accept the correction, the offer will be rejected.
• IRI may determine that a bid is unacceptable if the prices proposed are materially unbalanced between line items or sub-line items. Unbalanced pricing exists when, despite an acceptable total evaluated price, the price of one or more contract line items is significantly overstated or understated as indicated by the application of cost or price analysis techniques. A bid may be rejected if IRI determines that the lack of balance poses an unacceptable risk.
• IRI intends to make an award to the responsible Bidder based on the following evaluation factors:
  a) Past performance and experience in performing similar projects – 30 percent
  b) Organizational Capacity: An Assessment of the organizational capacity to achieve the proposed activity set out in the IFB. – 30 percent
  c) Cost efficiency, flexibility – 40 percent
  IRI intends to evaluate bids in accordance with these factors and make an award to the responsible bidder whose proposal is most advantageous to the program.
• If a cost realism analysis is performed, cost realism may be considered in evaluating performance or price.

IRI Obligations

Issuance of this IFB does not constitute and award commitment on the part of IRI, nor does it commit IRI to pay for costs incurred in the preparation and submission of a quotation.

Notice Listing Contract Clauses Incorporated by Reference

IRI is required to make the contractor subject to the clauses of the prime award. This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Where “flow-down” to the contractor is appropriate and applicable, references to “USAID” or ”Department of State” shall be interpreted to mean “IRI”, “Recipient” to mean “Contractor”, and “Subrecipient” to mean “lower-tier subrecipients”. Included by reference are 2 C.F.R. 200 and USAID Standard Provisions for Non-US Non-governmental Organizations/US Department of State Standard Terms and Conditions