IRI lance un appel à candidature pour le recrutement d’un auditeur Retour vers les opportunités

• Procurement Number: MENA2019T06o
• Open Date: May 27, 2019
• Questions Deadline: May 31, 2019
• Closing Deadline: June 6, 2019
• Geographical Area Restrictions: N/A
• Point of Contact: Sierra Smith; ssmith@iri.org

Background

The International Republican Institute (IRI) is a nonprofit, nonpartisan, organization dedicated to advancing freedom and democracy worldwide. Since 1983, IRI has worked to develop democratic institutions and ideals, carrying out a variety of international programs to promote freedom, self-government and the rule of law worldwide. IRI provides technical assistance in the areas of political party strengthening, developing civic institutions and open elections, promoting democratic governance and advancing the rule of law.

In compliance with Tunisian Decree 88 of September 24, 2011, Chapter 6, Article 43 related to associations with incomes between 100,000 Tunisian Dinars (TND) and 1,000,000 TND per year, IRI’s Tunisia office is required to hire an expert accountant registered with the Tunisian Association of Accountant Auditors to regularly verify IRI Tunisia’s compliance with Tunisian accounting, social security and tax requirements for non-profit organizations.

Period of Performance

1 year from the date of signature with the option to extend for a total duration of up to 5 years up in four one-year increments.

Statement of Work

Contractor will ensure IRI Tunisia’s full compliance with Tunisian accounting, social security, labor and tax statutes by performing the following services in accordance with Tunisian law:

Accounting

The Contractor will:

• Verify the office Ledger, Jamis transactions and balances.
• Verify all accounting documentation.
• Assist with bank financial statements and sub-ledger account reconciliations in Tunisia
• Develop the annual balance sheet
• Prepare monthly pay slips;
• Prepare monthly accounting reports for Tunisian government.
• Verify invoices and checks to ensure they match bank statements and the office ledger.
• Notify IRI about new accounting laws in Tunisia and help IRI in establishing them in order to be always in compliance with Tunisian Law.

Social Security

The Contractor will:

• Consult IRI on a quarterly basis to ensure IRI’s full compliance with Tunisian social security regulations;
• Prepare staff records and health care cards for the National Social Security Fund (CNSS) as needed;
• Update CNSS statuses for employees as needed;
• Prepare CNSS quarterly returns and submit them to the appropriate office.

Taxes

The Contractor will:

• Attain tax exemption for IRI;
• Calculate and track taxes paid on monthly and quarterly bases
• File employee taxes with Tunisian tax administration on a quarterly basis;
• Prepare annual tax filings and deposit them at the relevant tax office;
• Consult IRI on tax returns and submit the required documents to the relevant tax office;
• Consult IRI on tax law and obligations on a quarterly basis;
• Assist in registration of at most five non-Tunisian IRI staff with the Ministry of Employment.

Audit

The Contractor will:

• Verify the efficiency and effectiveness of IRI Tunisia’s accounting practices through quarterly site visits of the IRI Tunisia office;
• Verify IRI Tunisia’s compliance with the necessary accounting practices, accounting nomenclature, labor laws and tax legislation of Tunisia on a quarterly basis.
• Notify IRI about timing and necessity of hiring “des commissaires aux comptes’’

Deliverables

Deliverables may be submitted in their original language.

• Monthly:
  • Tax administration receipts submitted to IRI by the 10th of each month
  • Submit documentation (receipts, written correspondence, or reports of correspondence) verifying progress toward attaining tax exemption for IRI
  • Submit documentation (receipts, written correspondence, or reports of correspondence) verifying progress toward updating CNSS status of IRI employees
  • Submit documentation (receipts, written correspondence, or reports of correspondence) verifying progress toward registering IRI staff with the Ministry of Employment.
  • Submit documentation of Tunisian accounting reports.
• Quarterly:
  • CNSS receipts submitted to IRI quarterly on the following dates each year: January 31, April 30, July 31, October 31
• Yearly:
  • Annual tax filing receipt submitted to IRI March 31

Evaluation and Award Process

1. IRI may contact any Bidder for clarification or additional information, but Bidders are advised that IRI intends to evaluate the offers based on the written proposals, without discussions, and reserves the right to make decisions based solely on the information provided with the initial proposals. IRI may but is not obligated to conduct additional negotiations with the most highly rated Bidders prior to award of a contract, and may at its sole discretion elect to issue contracts to one or more Bidders.
2. Mathematical errors will be corrected in the following manner: If a discrepancy exists between the total price proposed and the total price resulting from multiplying the unit price by the corresponding amounts, then the unit price will prevail and the total price will be corrected. If there is a discrepancy between the numbers written out in words and the amounts in numbers, then the amount expressed in words will prevail. If the Bidder does not accept the correction, the offer will be rejected.
3. IRI may determine that a proposal is unacceptable if the prices proposed are materially unbalanced between line items or sub-line items. Unbalanced pricing exists when, despite an acceptable total evaluated price, the price of one or more contract line items is significantly overstated or understated as indicated by the application of cost or price analysis techniques. A proposal may be rejected if IRI determines that the lack of balance poses an unacceptable risk.
4. IRI intends to make an award to the responsible Bidder based on the following evaluation factors:
   1. Technical evaluation, (including technical capabilities, proposed technical approach, and personnel qualifications), as determined by CV– 35 percent
   2. Past performance and experience in performing similar projects – 30 percent
   3. Price – 25 percent
   4. IRI intends to evaluate Bidders’ proposals in accordance with these factors and make an award to the responsible Bidder whose proposal is most advantageous to the program.
5. If a cost realism analysis is performed, cost realism may be considered in evaluating performance or price.

RFP Terms and Conditions

1. Prospective Bidders are requested to review clauses incorporated by reference in the section “Notice Listing Contract Clauses Incorporated by Reference”.
2. IRI may reject any or all proposals if such is within IRI’s interest.
3. Proof of costs incurred, such as but not limited to receipts, pictures and financial documents, may be requested during and for up to three years after the end of the contract period.
4. The Bidder’s initial proposal should contain the Bidder’s best offer.
5. Payment will be made upon receipt of invoices and deliverables/services.
6. Discussions with Bidders following the receipt of a proposal do not constitute a rejection or counteroffer by IRI.
7. IRI will hold all submissions as confidential and submissions shall not be disclosed to third parties. IRI reserves the right to share proposals internally, across divisions, for the purposes of evaluating the proposals.
8. For any currency conversion, the exchange rate to US Dollars listed on oanda.com on the closing date of this solicitation shall be used.
9. Every contract will contain provisions governing termination for cause and termination for convenience.
10. By submitting a proposal, offeror agrees to comply with all terms, conditions, and provisions included in the solicitation and agreement to the services identified above, and will specifically identify any disagreement with or exceptions to the terms, conditions, and provisions.
11. Offerors confirm that the prices in the proposal/proposal/application/quote have been arrived at independently, without any consultation, communication, or agreement with any other Bidder or competitor for the purpose of restricting competition.
12. If IRI continues to require the goods and services and the price remains reasonable and within market norms, resulting contract may be renewed each year for up to 5 years with 30 days’ notice to the Contractor. Bidder must establish any price increase for each renewal year in the initial bid.
13. Bidders agree to disclose as part of the proposal submission:
    1. Any close, familial, or financial relationships with IRI staff and agents. For example, the Bidder must disclose if a Bidder’s mother conducts volunteer trainings for IRI.
    2. Any family or financial relationship with other Bidders submitting proposals. For example, if the Bidder’s father owns a company that is submitting another proposal, the Bidder must state this.
    3. Any other action that might be interpreted as potential conflict of interest.

Notice Listing Contract Clauses Incorporated by Reference

IRI is required to make the contractor subject to certain flowdown clauses of the prime award. This awarded contract will incorporate one or more clauses by reference, with the same force and effect as if they were given in full text. Where “flow-down” to the contractor is applicable, references to “USAID/Department of State” shall be interpreted to mean “IRI”, “Recipient” to mean “Contractor”, and “Subrecipient” to mean “lower-tier subcontractor.” Included by reference are the applicable provisions contained in Appendix II to 2 CFR Part 200 and USAID Standard Provisions for Non-US Non-governmental Organizations/US Department of State Standard Terms and Conditions.

IRI Obligations

Issuance of this RFP does not constitute an award commitment on the part of IRI, nor does it commit IRI to pay for costs incurred in the preparation and submission of a proposal or quotation.

Required Certifications

The following certificates need to be signed by all Bidders. These certifications are an integral part of the quotation/proposal. Please print them off and send back to us with your proposal after signature on each certificate. They are:

• Expert Rate Information

1. Basic periodic payment for services rendered. Exclude bonuses, profit-sharing arrangements, commissions, consultant fees extra or overtime work payments, overseas differential or quarters, cost of living or dependent education allowances.

2. A form of management fee whereby the client pays a set fee for providing professional services. Exclude cost reimbursements, bonuses, overtime work payments, overseas differential or quarters, cost of living, and any other allowances.