(Offre en Anglais) IOM LIBYA MISSION IN TUNIS recrute Office Assistant Retour vers les opportunités

Position Title: Office Assistant

Duty Station: Tunis, Tunisia

Classification: G2

Type of Appointment: Special Short Term for 6 months with possibility of extension.

Estimated Start Date: As soon as possible

Closing Date: 09 September 2016

Reference Code: LY20-2016-006

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

Context:

Under the overall supervision of the COM and the direct supervision of the RMO, the incumbent will provide support in the day-to-day logistical activities of the IOM Libya office in Tunis.

Core Functions / Responsibilities:

Ensure that the office premises are kept in a clean and tidy condition.

• Responsible for the maintenance of all photocopying machines and printers;
• Responsible for replenishing office supplies (papers, toners, bathrooms papers and hand wash).
• Verify that cleaning process is up to proper standards and liaise with the Logistics Assistant concerning scheduling of tasks
• Assist in filing letters and other documents.
•  Deliver messages, materials and documents to government offices, UN agencies, banks when required;
• Serve as backup for the reception desk when required;
• Receive invoices from Telecommunication companies, distribute them among relevant staff members, review calculations of the invoices and follow up on the submission of invoices to Finance department
• Provide logistical support with the setting up of IOM conference room for meetings
• Monitor the supplies and condition of consumable cleaning tools and materials and report to Proc/Logistics Assistant on needed supplies and replenishments
• Any other duty as required