10 Novembre 2024 Il y a 1 mois
Procurement Number: MENA2024T04o
Open Date: October 22, 2024
Questions Deadline: November 10, 2024
Closing Deadline: November 20, 2024
Geographical Area Restrictions: 937
Point of Contact: | Olfa Ghodhbani Finance Officer oghodhbani@iri.org |
Background:
The International Republican Institute (IRI) is a nonprofit, nonpartisan, organization dedicated to advancing freedom and democracy worldwide. Since 1983, IRI has worked to develop democratic institutions and ideals, carrying out a variety of international programs to promote freedom, self-government and the rule of law worldwide. IRI provides technical assistance in the areas of political party strengthening, developing civic institutions and open elections, promoting democratic governance and advancing the rule of law.
The IRI Tunisia program is seeking an insurance provider who can provide high quality medical insurance coverage for IRI local staff in Tunisia.
Period of Performance:
March 1, 2025, to February 28, 2026, with the option to extend for a total duration of up to 5 years in four one-year increments.
Statement of Work:
The selected insurance provider shall be responsible for delivering comprehensive medical health insurance coverage for local staff employees based in Tunisia and their eligible dependents. The bidder is required to present the full range of health insurance policies available for a group of 10-15 policyholders. Proposals must include detailed information regarding the extent of coverage, specifying whether costs will be fully covered (100%) or partially covered, and, if partial, the applicable percentage for each item. The following coverage details are requested:
Is there a network of doctors that is covered? If not, can the employee visit any doctor?
Is each doctor’s visit paid by insurance at 100%? If not Specify the employee’s share of the cost.
Specify the scope of dental coverage, including surgical extraction & filling, root canal therapy, scaling, dental prescriptions and dental x-rays. Will each of the above be covered in full or part?
A nonprofit organization dedicated to advancing democracy worldwide
Specify coverage of optical services, including yearly vision exams, surgeries, accidental injuries, etc.
Provide details on maternity benefits, including extent of coverage, the frequency of office visits pre- and post-delivery, C-sections and emergency procedures, indicating whether covered in full or part
Specify diagnostic investigations coverage, including CT scan, MRI scan, blood work, and echocardiography.
Provide details on the coverage for cancer-related investigation and surgeries .
Specify the availability of annual health checkups
Detail the scope of emergency service coverage at local hospitals.
Clarify the age limit for dependent children’s coverage
Provide details on the scope of coverage for other major illnesses, including disabilities and ongoing conditions
Is there an annual limit on per-employee expenses for health treatment?
What are the terms and conditions for terminating an agreement with the insurance provider? What is the required notice period?
Can new beneficiaries (spouse, dependent, new staff member) be added to or removed from the plan during the contract period? If so, specify the cost adjustment per person.
Clarify policy regarding coverage for any preexisting conditions of policyholders.
Indicate the typical timeframe for processing reimbursements and claims
Confirm whether a direct settlement network is available.
Specify waiting periods for coverage or specific treatment types.
List any exclusions from coverage.
Confirm availability to provide a detailed list of available hospitals across Tunisia
Confirm whether a coordinator/representative will be assigned to handle all matters related to IRI
Technical Bid:
Interested bidders must present the technical bids outlining the following information:
Bids must be submitted in English, written in Times New Roman, 12-point font.
Proposal should have a maximum of thirty-five (35) pages, not including any required appendices, which have no page limit
Bids must provide detailed coverage information for the following: o Policy cost per member (IRI staff) with and without dependents included. o Quality of coverage, which consists of:
Procedures covered under the policy.
Additional value-added services like free medical check-up.
Bid must meet the following technical criteria:
o Can provide comprehensive health insurance inside and throughout Tunisia for staff and dependents
o Provider is registered in the target county.
o Able to provide the services listed
If the Bidder is a U.S. organization/resident, or a foreign organization/resident which has income effectively connected with the conduct of activities in the U.S. or has an office or a
place of business or a fiscal paying agent in the U.S., the technical bids must contain Bidder’s Taxpayer Identification Number.
Price information should be presented as a firm-fixed Unit Price for each of the deliverables identified below and in the format of the table below. Pricing must be valid for at least 60 (sixty) calendar days after the due date for proposal submission. The proposed Unit Price should be fixed and inclusive of all costs to perform, including inspection services, transportation, taxes, import duties (if any), and other levies. If there are any additional fees not reflected in the table below, such pricing must be fully described in the bid. Bids must be submitted in TND Tunisian Dinar payments under any resulting contract will be made in this currency.
Deliverable Unit Cost*
Annual Premium Health insurance by age group |
Provider must propose an itemized list of costs associated with coverage options and criteria.
Payment will be made either quarterly or semi-annually.
Bids must provide detailed coverage information for the following:
o Policy cost per member (IRI staff) with dependents or without dependents included
o Quality of coverage, which consists of: Procedures covered under the policy; Additional value-added services like free medical check-up.
*Please specify if the rates are inclusive or exclusive of VAT or any other taxes or fees.
IFB Terms and Conditions:
iii. Telecommunications or video surveillance services provided by such entities or using such equipment.
Evaluation and Award Process:
price will be corrected. If there were a discrepancy between the numbers written out in words and the amounts in numbers, then the amount expressed in words will prevail. If the Bidder does not accept the correction, the offer will be rejected.
IRI intends to make an award to the responsible Bidder based on the following evaluation factors:
Technical Evaluation 50 Level of comprehensive medical coverage provided for each
policyholder including procedures, pre-existing conditions, mental
50
healthcare, hospitals in-network, and eye procedures.
Price 50 Reasonable cost per staff and dependent for appropriate coverage 50
Total | 100 |
IRI intends to evaluate bids in accordance with these factors and make an award to the responsible bidder whose proposal is most advantageous to the program.
Submission Instructions:
Bids must be submitted via email to Olfa Ghodhbani Finance Officer at oghodhbani@iri.org with the subject line IFB MENA2024T04o by the deadline listed above.
IRI Obligations
Issuance of this IFB does not constitute and award commitment on the part of IRI, nor does it commit IRI to pay for costs incurred in the preparation and submission of a quotation.
Notice Listing Contract Clauses Incorporated by Reference
IRI is required to make the contractor subject to the clauses of the prime award. This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Where “flow-down” to the contractor is appropriate and applicable, references to “USAID” or ”Department of State” shall be interpreted to mean “IRI”, “Recipient” to mean “Contractor”, and “Subrecipient” to mean “lower-tier subrecipients”. Included by reference are 2 C.F.R. 200 and USAID Standard Provisions for Non-US Non
governmental Organizations/US Department of State Standard Terms and Conditions.
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