(Offre en anglais) The International Republican Institute (IRI) recrute un civic education consultant عودة إلى الفرص

Procurement Number: MENA2018T06o
Open Date: April 16, 2018
Questions Deadline: April 20, 2018
Closing Deadline: April 23, 2018
Geographical Area Restrictions: 937
Point of Contact: Brian Braun, Program Manager, bbraun@iri.org

Background:

The International Republican Institute (IRI) is a non profit, non partisan, organization dedicated to advancing freedom and democracy worldwide. Since 1983, IRI has worked to develop democratic institutions and ideals, carrying out a variety of international programs to promote freedom, self-government and the rule of law worldwide. IRI provides technical assistance in the areas of civil society and political party strengthening, developing civic institutions and open elections, promoting democratic governance and advancing the rule of law.

IRI’s project aims to increase public awareness of and encourage civic participation in Tunisia’s upcoming municipal elections. IRI will do this by supporting civil society partners’ civic and voter education activities, both before and immediately following elections, and by funding and guiding the development of public service announcements informing voters of elections and their rights and responsibilities. IRI’s programs also promote the engagement of marginalized populations, including women, youth and rural communities, in the electoral and political processes. IRI also works with the Institute for War and Peace Reporting(IWPR) to ensure that its CSO partners’ civic and voter education activities are coordinated to reach as many Tunisians as possible and in the interest of helping Tunisian radio journalists produce substantive and informative election-related media content.

Period of Performance:

May 1 – July 31, 2018 with the option to extend until September 30, 2018

Statement of Work:

Contractor will be responsible for the following:

• Monitoring the activities of IRI’s Tunisia-based CSO subawardees and advising on the completion of project milestones within the designated period of performance and budget and according to milestone schedules
• Attending select local IRI and CSO subawardee activities in Tunisia and, in conjunction with IRI staff, determine which activities to attend.
  • A car and driver will be provided to enable Contractor to attend program activities
• At the direction of IRI, coordinating with designated IRI media partners to ensure the production and distribution of radio, TV, and social media public service announcements (PSA) in accordance with IRI media contracts.
  • Ensuring that PSAs adhere to the scope and terms of IRI’s guidelines, including that PSAs inform voters of elections in Tunisia, their rights and responsibilities as voters and the benefits of participating in the political process.
  • Coordinating with IRI partner IWPR to broaden the reporting of IRI’s civil society partners’ public voter and civic education activities across Tunisia
• Reporting on a weekly basis information detailing activities and upcoming activities pertaining to CSO and media partners in accordance with IRI’s monitoring and evaluation plan.
• Reporting on a quarterly basis information and details pertaining to CSO and media partner activities, outcomes and results, in accordance with IRI’s monitoring and evaluation plan, and constraints or challenges to program implementation.
• Advising on program success stories, outcomes or results achieved through IRI programming.

Contractor will be required to submit the following:

• Weekly reports (10) detailing CSO and media partner activities, including location, target audience, objective and approximate number of individuals attending (broken down along gender lines)
  • IRI will provide a report template for use by Contractor
• Quarterly report (1) detailing CSO and media partner activities, outcomes, results, implementation challenges and program success.
  • IRI will provide a report template for use by Contractor

Technical Bid:

All bids submitted to IRI must include:

1. Information addressing your experience in providing each of the services identified in the above Statement of Work and your proposed specific approach for providing those services to IRI under this contract, including sufficient information to determine a clear definition of services as it relates to other providers that may be involved.
2.  The name, address, and telephone and facsimile numbers of the bidder (and electronic address if available);
3. Bidders shall provide contact information for a minimum of three professional references with whom the applicant has had a working relationship within the last 24-month period. IRI may contact these individuals.
4. If the Bidder is a U.S. organization/resident, or a foreign organization/resident which has income effectively connected with the conduct of activities in the U.S. or has an office or a place of business or a fiscal paying agent in the U.S., the technical bids must contain Bidder’s Taxpayer Identification Number.
5. Bids will not exceed 5 pages (not including cover page), using Times New Roman font,1” margins.
6. Selected bidder must:
   1. Be located in Tunisia;
   2. Have Arabic or French and English-language fluency;
   3. Be able to travel within Tunisia; and
   4. Have 2+ years’ experience in civic and voter education or community engagement, preferably with marginalized populations.
7. Attachment requirements:

a. CV/resume, including relevant prior experience, including employer(s), employment dates, project(s) and skills (in English)
b. Cover letter/interest statement (in English)
c. Expert Service Rate Form provided at the end of this solicitation. IRI may contact previous clients and employers for professional references and
compensation confirmation.

Price Bids must adhere to the following criteria:

IRI will pay directly (to the hotel, airline, train, etc.) for all preapproved domestic travel related expenses including transportation, lodging, and meals for the contractors’ participation in IRI activities and events. The hourly rates submitted should, therefore, not include an assumption of costs incurred by the contractor for travel related expenses. All other expenses should be included within the hourly rates, as no other expenses will be covered or reimbursed by IRI. Bids must be submitted in USD, payments under any resulting contract will be made in this currency.

RFQ Terms and Conditions:

1. Prospective Bidders are requested to review clauses incorporated by reference in the section “Notice Listing Contract Clauses Incorporated by Reference”.
2. IRI may reject any or all bids if such is within IRI’s interest.
3.  Payment will be made upon receipt of detailed invoices and deliverables/services.
4. Proof of costs incurred, such as but not limited to receipts, pictures and financial documents may be requested during and for up to three years after the end of the contract period.
5. The Bidder’s initial bid should contain the Bidder’s best offer.
6. IRI reserves the right to make multiple contracts or partial contracts if, afterconsidering administrative burden, it is in IRI’s best interest to do so.
7. Discussions with Bidders following the receipt of a bid do not constitute arejection or counteroffer by IRI.
8. IRI will hold all submissions as confidential and shall not be disclosed to third parties. IRI reserves the right to share bids internally, across divisions, for the purposes of evaluating the bids.
9. By submitting a bid, Bidder agrees to comply with all terms, conditions, and provisions included in the solicitation and agreement to the services identified above, and will specifically identify any disagreement with or exceptions to the terms, conditions, and provisions.
10. Bidders confirm that the prices in the bid/proposal/application/quote have been arrived at independently, without any consultation, communication, or agreement with any other bidder or competitor for the purpose of restricting competition.
11. Bidders agree to disclose as part of the bid submission:
    1. Any close, familial, or financial relationships with IRI staff and agents. For example, the bidder must disclose if a bidder’s mother conducts volunteer trainings for IRI.
    2. Any family or financial relationship with other bidders submitting bids. For example, if the bidder’s father owns a company that is submitting another bid, the bidder must state this.
    3. Any other action that might be interpreted as potential conflict of interest.

Evaluation and Award Process:

1. Bids will be evaluated by IRI for compliance with administrative requirements, recent and relevant past performance and experience in performing of similar projects by the Bidder, technical capabilities and proposed technical approach, the qualifications of the personnel for the project, and price. IRI may contact any Bidder for clarification or additional information, but Bidders are advised that IRI intends to evaluate the offers based on the written bids and reserves the right to make decisions based solely on the information provided with the initial bids. IRI may but is not obligated to conduct additional negotiations with the most highly rated Bidders prior to award of a contract, and may at its sole discretion elect to issue contracts to one or more Bidders.
2. Mathematical errors will be corrected in the following manner: If a discrepancy exists between the total price proposed and the total price resulting from multiplying the unit price by the corresponding amounts, then the unit price will prevail and the total price will be corrected. If there were a discrepancy between the numbers written out in words and the amounts in numbers, then the amount expressed in words will prevail. If the Bidder does not accept the correction, the offer will be rejected.
3. IRI may determine that a bid is unacceptable if the prices proposed are materially unbalanced between line items or sub-line items. Unbalanced pricing exists when, despite an acceptable total evaluated price, the price of one or more contract line items is significantly overstated or understated as indicated by the application of cost or price analysis techniques. A bid may be rejected if IRI determines that the lack of balance poses an unacceptable risk.
4. IRI will conduct a source selection based as follows:
   1. IRI intends to make an award to the responsible Offeror based on the following evaluation factors:

IRI intends to evaluate Offerors’ proposals in accordance with these factors and make an award to the responsible Offeror whose proposal is most advantageous to the program.
5. If a cost realism analysis is performed, cost realism may be considered in evaluating
performance or price.