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International Centre for Migration Policy Development ( ICMPD ) recrute un(e) Project Assistant Retour vers les opportunités



Échéance

22 Avril 2019 Il y a 1 an

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Détails de l'opportunité

Régions concernées par cette opportunité: International

Vacancy Announcement VA19P043V01
Project Assistant
‘Building, disseminating and operationalizing evidence-driven migration governance policy
and practice in North Africa’ (eMGPP)

 

Organisational Overview:
The International Centre for Migration Policy Development (ICMPD) is an international organisation
tasked with promoting innovative, comprehensive and sustainable migration policies. With 17
Member States and over 60 projects active throughout Europe, Africa, Asia and Latin America, ICMPD
is a growing and ever-more relevant presence in its field. The organisation’s greatest assets are its 200+
staff members, who personify its values of commitment, integrity, partnership, respect, and innovation
in actions and decisions.

Project Overview:
ICMPD is inviting all interested candidates to apply for the Project Assistant position for the project
Building, disseminating and operationalizing evidence-driven migration governance policy and practice
in North Africa (eMGPP). The overall objective of this project is to generate, operationalize and
disseminate migration-focused knowledge, research and evidence to improve and refine migration
governance between North African governments and European Union Member States ( EU MS).

Please note that this position is subject to approval and availability of project funds

Job Description:
The Project Assistant implements administrative processes and provides support to implementation
of activities for the Building, disseminating and operationalizing evidence-driven migration governance
policy and practice in North Africa (eMGPP) project.

The Project Assistant prepares administrative documents and correspondence. S/he implements
processes in support of recruitment and procurement actions in line with ICMPD rules and procedures
and administers contracts. S/he processes payments and maintains project´s filing system.

The Project Assistant provides support to the implementation of project activities. S/he organises
project events and meetings being responsible for the logistical arrangements and DSA payments. S/he
collects, compiles and organises inputs to meetings, project reports, presentations, communication
materials and towards formulation of new projects.

The Project Assistant works under the supervision of the Project Manager contributing to a smooth
and timely delivery of project activities under the project’s work plan and collaboratively with all
members of the project team and with the Policy Unit, as well as with counterparts in ICMPD for
implementation of the tasks.

The eMGPP Project Assistant reports to the Project Manager, and s/he is based in Valletta, Malta, in
the Regional Coordination Office for the Mediterranean.

Tasks and Responsibilities:
1. Support to Project Administration:

  •  Assist in implementation of project activities in accordance with the work plan;
  •  Prepare administrative documents, collect and compile inputs to documents;
  •  Draft routine correspondence for project implementation;
  •  Prepare inputs to implementation processes such as recruitment of expert, procurement and
    contracting;
  •  Implement steps in recruitment processes for project staff and experts according to ICMPD
    rules and procedures. Prepare vacancy notices, organise expert travel;
  •  Implement steps in procurement processes according to ICMPD rules and procedures;
  •  Collect and control timesheets;
  •  Administer contracts with service providers, interpreters and experts. Monitor payment
    schedules and implement payments;
  •  Process payments in SAP;
  •  Maintain documents according to the project filing system.

2. Support to Project Activities:

  •  Implement administrative activities and processes in support to the organisation of project
    events, workshops and meetings;
  •  Make visa arrangements, flight bookings, organise meeting facilities and accommodation,
    social programme, catering, audio-visual equipment, name tags, logistics for arrivals and
    departures;
  • Make calculations for DSA and implement DSA payments in cash;
  •  Collect, compile and organise background materials, documents and other materials for
    meetings;
  • Collect, compile and organise inputs to reports, summaries, graphs and presentations in
    support to various project activities;
  •  Collect, compile and organise inputs to PI/PR materials as required;
  •  Provide administrative support to implementation of project communication activities;
  •  Perform any other duties as required.

3. Support to Project Formulation:

  •  Collect, compile and organise inputs to formulation of project proposal and documents for
    new projects.

Key Results:

  • Administrative activities implemented promptly, accurately and efficiently;
  •  Project activities supported by efficient and timely implementation of logistical support to
    project events, meetings and workshops;
  •  Project filing system maintained accurately;
  •  Administrative steps in the procurement and recruitment processes implemented timely and
    in line with ICMPD rules and procedures and following the applicable business processes;
  •  Payments implemented correctly and timely through SAP;
  • Formulation supported by timely and correct preparation of supporting documents

Compensation:
ICMPD offers an attractive compensation package. This position is classified at LS1 Grade, with an
annual net-base salary starting at EUR 18,084. Additional benefits include participation in the ICMPD
Provident Fund, Health and Accident Insurance, six weeks’ annual leave and, where applicable,
dependent’s and mobility allowances

Critères d'éligibilité

  • A minimum of 2 years of experience in project administration and implementation of projects in an international organisation context;
  • Experience in organisation of events and meetings;
  • Knowledge of ERP systems – knowledge of SAP in an asset;
  • Good organisational skills with attention to detail and accuracy;
  • Experience in managing conflict priorities and working with tight deadlines;
  • Strong team work and interpersonal skills;
  • Adaptability and flexibility
  • Excellent command of standard MS-office software
  • Experience in international projects;
  • Proficiency in (verbal/written) English and French, with Arabic being an asset;
  • Bachelor´s degree in a relevant field.

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