INJAZ TUNISIA – Administrative Assistant   عودة إلى الفرص

INJAZ TUNISIA 

Founded in 2010, INJAZ Tunisia is a non-profit organization that believes in the unlimited potential of youth and their ability to create viable economic opportunities. Our team of visionary, enthusiastic, and dedicated experts is committed to inspiring, preparing, and equipping young people with the skills they need to thrive in a globalized economy.

In collaboration with the public and private sectors, our programs provide young people with practical training in financial literacy, work-readiness, and entrepreneurship.

INJAZ Tunisia is a member of the regional network INJAZ Al-Arab and the international network Junior Achievement Worldwide. It is a unique organization working to develop a generation of highly skilled workers and future entrepreneurs. INJAZ Tunisia strives to equip Tunisian youth with practical personal and professional skills through mentorship provided by professionals from the business world who invest their expertise and resources in shaping the future of young people in Tunisia.

Role Overview

The Administrative Assistant will support the daily operations of the team by assisting with administrative, financial, and organizational tasks. This role is ideal for a junior candidate or intern looking to gain hands-on experience in administration, finance, and HR within a dynamic environment.

Key Responsibilities

Administrative Support

• Provide day-to-day administrative support to the team.
• Assist in organizing meetings, events, and internal activities.
• Manage and update documents, files, and records.
• Support communication with partners and stakeholders when needed.

Finance Support

• Assist in basic financial tasks (data entry, expense tracking, filing).
• Support the preparation of reports and documents.
• Help ensure proper organization of financial records.

Responsibilities include, but are not limited to:

Financial Planning / Analysis / Reporting:

∙ Support with the annual budgeting process.

∙ Support with financial forecasts and models.

∙ Ensure appropriate record-keeping and compliance with required financial standards.

∙ Support with monthly payroll preparation.

∙ Day to day administration and support for team members.

∙ Provides accurate and timely expenses.

Financial Controls & Risk Management

∙ Support with the maintain and oversee the Finance Policies and Procedures.

∙ Ensure Finance internal control and safeguards are being followed.

Human Resources

∙ Supports and documents personnel management processes.

∙ Maintains current human resource files, attendance records and vacation taken.

∙ Provides timely advice regarding adherence to established Injaz policies.

Administration

∙ Comply to Injaz Tunisia admin processes.

∙ Lead all administrative activities required to enable Injaz teams to achieves respective objectives.

∙ Procures and manages materials necessary to run office.

∙ Purchases supplies as needed.

∙ Maintains equipment so as to keep in operating order.

∙ Follow the performance indicators defined with management (KPI).

∙ Undertake the inventory and management of equipment.

Position Qualifications:

Required

∙ At least one year in developing and administering financial administrative systems;

∙ Ability and confidence to enforce financial policies and procedures; 

∙ Excellent computer skills – MS Excel and Pastel accounting essential; 

∙ Ability to analyses problems and make strategic decisions; 

∙ Good interpersonal and communication skills.

∙ Excellent organizational skills.

∙ High level of self-motivation.

∙ Honest and trustworthy.

∙ Strong oral and written communication.

∙ Ability to be creative.

∙ Evidence of problem solving.

∙ Computer literacy.

∙ Self-motivation and an entrepreneurial attitude.

∙ Customer service orientation.

∙ Interest and ability to learn about education and business.

∙ Sincere interest in the mission of Injaz Tunisia.

∙ Capacity to work effectively in team.

∙ Excellent Arabic, French, and English.

∙ Adhere to Injaz Tunisia Charter of Values and Code of Conduct.

Desired

∙ Understanding of the Tunisian Education system and levers.

∙ Some experience with IS/IT and HR.

How to apply

Please send your CV and cover letter by email to the addresses :

info@injaz-tunisia.org and  Wafa.seddik@injaz-tunisia.org provided, using the subject line: “Application –Administrative Assistant ”

NB: Deadline: 15 days from the date of publication.