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HR & Administration Assistant – DRC Retour vers les opportunités


Danish Refugee Council

Lance   Offre d'emploi

Échéance

16 Mai 2021 Il y a 1 mois

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Détails de l'opportunité

Régions concernées par cette opportunité: Tunisie

About the job

DRC’s North Africa Regional Office offers support and advice to four country operations in North Africa. The role of the HR & Admin Assistant is to provide managers and employees in the Regional Office with professional, efficient and high-quality administrative support to ensure compliance and smooth running of operations. The Regional Office employs 30 people, of which 5 work in the HR Team.

Your main duties and responsibilities will be:

Human Resources

  • Filing of employee records as per legal and internal requirements
  • Develop and manage relevant HR & Admin trackers – including leave, recruitment, learning and staff location
  • Support with administrative tasks related to recruitments, including posting of vacancies and coordination with candidates
  • Support with practical tasks related to staff onboarding and offboarding, including coordination with the Supply Chain unit
  • Support with basic tasks related to payroll, social security and insurance
  • Responsible for ensuring that employees have valid ID cards at all times

Administration

  • Perform administrative task related to document management; including printing, coordinating signatures, scanning, and archiving
  • Book hotels and flights for DRC staff
  • Coordinate practicalities related to events, meetings and trainings
  • Monitor the stock level of office supplies and stationery and prepare replenishment orders
  • Follow up and support with residency and work permits and other liaison tasks, including depositing documents at the Municipalité, buying stamps, etc.
  • Handle DRC Guesthouse management including occupation planner, supplies, and maintenance

We offer

Contract length: 12 months

Band: I

Start date: June 2021

Salary and conditions will be in accordance with Danish Refugee Council’s Terms of Employment. For questions regarding the vacancy please contact the Regional HR Manager Marcos Martinez on [email protected].

Critères d'éligibilité

  • To be successful in this role we expect you to be quality-focused, organized and able to use technology in a smart way to facilitate your work. You take pride in offering top-notch service to colleagues and external stakeholders, and you love working in an international, dynamic and fast-changing environment.
  • Required:
  • Minimum 1 year of relevant work experience in a similar job
  • Diploma in Business Administration or related area
  • Advanced skills with Microsoft Office
  • Basic IT skills related to tracking sheets, digital requests, document management, approvals, etc.
  • Fluency in English and Arabic
  • Desirable
  • Advanced working knowledge of French
  • Working experience from global organizations, ideally NGOs
  • In this position, you are expected to demonstrate DRC’ five core competencies:
  • Striving for excellence: You focus on reaching results while ensuring an efficient process.
  • Collaborating: You involve relevant parties and encourage feedback.
  • Taking the lead: You take ownership and initiative while aiming for innovation.
  • Communicating: You listen and speak effectively and honestly.
  • Demonstrating integrity: You uphold and promote the highest standards of ethical and professional conduct in relation to our values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment.

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