FLAT Assistant _ACTED عودة إلى الفرص

Position:FLAT Assistant

Starting Date:01/08/2022

Reference of the offer:04/2022

Publication Date:TBC

Location:Tunis

Type of contract
Duration:6 months

Security Level:Cf SoP

About ACTED

Since 1993, as an international non-governmental organization, ACTED has been committed to immediate

humanitarian relief to support those in urgent need and protect people’s dignity, while co-creating longer term opportunities for sustainable growth and fulfilling people’s potential. ACTED endeavours to respond to humanitarian crises and build resilience; promote inclusive and sustainable growth; co-construct effective governance and support the building of civil society worldwide by investing in people and their potential. We go the last mile: ACTED’s mission is to save lives and support people in meeting their needs in hard-to-reach areas. With a team of 4,800 national staff, 450 international staff, ACTED is active in 38 countries and implements more than 505 projects a year reaching over 20 million beneficiaries. More on www.acted.org

Context of the position and key challenges

The FLAT assistant is in charge of the archive system of the mission, for Libya and Tunisia over Finance and Logistic departments. She/he takes part in the challenge of digitalization of documents, that is key in ACTED to ease audits and enhance the global archiving system.

Key roles and responsibilities

General:

–       Follow up of documentation shipments between Libya and Tunisia.

–       Classification of the documents received per department

–       Take the lead of the archiving room as per country plan

–       Work closely with the FLAT officer/Assistant in the field to ensure exhaustivity of the documents archived on next cloud

Finance Department:

–       Scans of Documents of Tunisia office and upload on next cloud

–       Checking compliance of documents from Libya, share returns with teams in Libya and follow up on them

–       When documents are received, archiving them according to the finance guidelines

Logistics Department:

–       Receive and scan all logistics Libya document signed at Tunis level to the focal point in Libya (PM/PC for scenario C, Memo, etc.)

–       Update the “approval and payment follow up” online tools for logistics when coordination sign document

–       Archive all signed document on logistics archiving files

–       Support logistics Tunis department by preparing documentation for Tunis procurement (quotation, PM, Memo, etc.)

–       Check documentation receive from the base before archiving them in respective logistics file.

–       Scan Tunis procurement file and update them in the respective online archiving system

–       Support Tunis logistics officer for the stock inventory each end of the month or any tasks related to stock management

Compliance: Support and help HR and Finance Department in urgent enquires during audit.

Undertake any other tasks reasonable assigned by the FLAT departments

Conditions

Job Title: FLAT Assistant

Duty Station: Tunis, Tunisia

Reporting to: Country Finance Manager

Working Hours: Part- Time Position – 28h per week (70%)

Type of contract: Fixed Term Contract, 6 months (renewable)

Estimated Start date :08/08/2022

Salary: Salary defined by the ACTED salary grid based on level of education, expertise, and level of experience.

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