Finance and Accounting officer-ACTED Retour vers les opportunités

humanitarian relief to support those in urgent need and protect people’s dignity, while co-creating longer term opportunities for sustainable growth and fulfilling people’s potential. ACTED endeavours to respond to humanitarian crises and build resilience; promote inclusive and sustainable growth; co-construct effective governance and support the building of civil society worldwide by investing in people and their potential. We go the last mile: ACTED’s mission is to save lives and support people in meeting their needs in hard-to-reach areas. With a team of 4,800 national staff, 450 international staff, ACTED is active in 38 countries and implements more than 505 projects a year reaching over 20 million beneficiaries. More on www.acted.org

• Respect existing financial procedures and send all accounting documents to the Country Office;
• Follow up on the financial indicators of ACTED’s projects;
• Help the Country Office to have a clear vision of the financial situation of the zone.

GENERAL RESPONSABILITIES:

The Finance Officer is responsible for the accuracy and fairness of ACTED Tunisia and Libya accounts.

SPECIFIC RESPONSABILITIES

Accounting management on SAGA:

• SAGA software parameterization including cash and bank books, financing sheets, third party codes and exchange rates, etc.
• Receipt of Excel cash and bank books for the capital and for the bases
• Receipt and verification of SAGA cash and bank books for the bases
• Receipt and verification of extra-accounting entries from Paris (NLE)
• Receipt, sending and verification of extra-accounting entries from other ACTED countries (X-NLE)
• Verification of labels, accounting codes and third-party codes in the Excel or SAGA cash and bank books of the capital and the bases
• Integration and consolidation in SAGA of the books from capital and bases and extra-accounting entries
• Integration and consolidation in SAGA of extra-accounting entries
• Verification of the reconciliation of flows (staff advances, supplier advances, transfers, and guarantees, lease-purchase, etc.)
• Matching of flows in SAGA

Monthly accounting closure:

• Set up and communicate to the capital and the bases the monthly accounting closing schedule and monitor compliance with the deadlines set;
• Updating of a cashflow monitoring tool;
• Update of a tool for monitoring donor expenditures and payments;
• Consolidation of internal reporting tools related to the monthly, bi-annual and annual closing (PRATIC and related documents);
• Consolidation of Tunis reconciliation statements (banks, UNHAS, etc.)

Review of the reconciliation statements of the bases;

Budget control:

• Responsible of ACTED Libya and Tunisia accountings;
• Follow-up of financial and accounting procedures in the ACTED Libya and Tunisia mission;
• Responsible for the efficient flow of financial and accounting information with the Country Finance Manager;
• Financial responsibility of the projects in the area.

Cost control:

• Ensure that the zone’s current costs do not exceed standard norms;
• Ensure that all expenses are allocated to projects unless approved by the Country Finance Manager.
• Update of the contracts follow up tool on a rolling basis

Administration:

• Preparation of salary and wage expense sheets;
• Review of the follow-up of the consolidated advances;
• Debt follow up tool consolidation;

Internal control:

• Monthly review of the procurement files of Tunis and the bases and alignment with the accounting department;
• Support to the management of ACTED’s FLAT;

Responsible for the recovery of the archives of the bases and the archiving of Libya

Position among the team:

Under authority of:

ACTED Country Finance Manager and the Finance Manager/ Act as interim cashier during his absence.

• Bachelor’s degree in Accounting, Finance, or any related field.
• 2-3 years of experience in an audit/accounting/finance role with NGO
• Strong MS excel skills and familiarity with MS office basic functions.
• Good verbal and written English skills.
• Excellent interpersonal and communication skills.
• Basic understanding of paper-based documentation review.

• Job Title: Finance and Accounting Officer
• Duty Station: Tunis, Tunisia
• Under the Supervision of: Country Finance Manager
• Working Hours: Full- Time Position -40h per week
• Type of contract: Fixed Term Contract, 3 months 
• Estimated Start date: As Soon As Possible.
• Salary: Salary defined by the ACTED salary grid based on level of education, expertise and level of experience.