Finance & Administration Assistant-Première Urgence Internationale عودة إلى الفرص

recruitment@premiere-urgence-lby.org

Applications must contain a CV and Cover letter (in English) and the applicant’s contact details (phone + email)

Applications not respecting these instructions may not be considered.

Kindly note that PUI might start the selection before the ending date 

The association leads, on average, 190 projects each year in the following sectors of intervention: food security, health, nutrition, construction and rehabilitation of infrastructures, water, sanitation, hygiene and economic recovery. PUI is providing assistance to around 5 million people in 21 countries – in Africa, Asia, Middle East, Eastern Europe and France.

Première Urgence Internationale has been operating in Libya since 2017, particularly in the regions of Benghazi and, from 2019, in Al Kufra, to strengthen the resilience of the most vulnerable populations affected by ongoing crises, improve their access to essential services. The organization’s intervention in the country is built upon an integrated approach combining the provision of comprehensive primary healthcare services, psychosocial support, protection assistance, WASH activities, and infrastructure and rehabilitation.

• Finance & cash Management
• Human Resource Administrative management
• Support administration & secretariat management

• Responsible of Cashbox management and cash payments at Tunis Coordination
• Responsible of the Cashbooks, bank books and Accountancy tools entries in Excel and SAGA software
• Responsible of the bank reconciliation on a monthly basis
• Ensure a proper financial and procurement compliance in respect of PUI’s regulations, Donor’s requirements, and the local regulations (Tunisian and Libyan)
• Ensure payment of Withholding Taxes and Social Security to the administration departments in Tunisia (CNSS, Recette des Finances)
• Ensure the first check of the procurements files and invoices at Coordination and Field levels
• Ensure the quality of the accounting vouchers 
• Responsible of receiving and sorting the hard copies of the accountancy in Coordination Office and Libya field level
• Ensure the first check of the procurements files and invoices at Coordination and Field levels
• Ensure the electronic archiving of Financial Files
• Ensure the availability of cash at Tunis Coordination office
• Responsible of cash advance management at Tunis Coordination office
• Support in the preparation of the periodic shipment to HQ of the accountancy

Human Resources administrative management:

• Prepare and/or gather supporting documents related to each local and international HR personal folder
• Support travel arrangements for international and national staff and visitors (flights, hotels, perdiems)
• Follow-up the procedure for all legal requirements for the access of international staff (Follow-up on Libyan visas, Security clearance, Telex, Tunisian visas, residencies, Work permits)
• Responsible of preparing Tunis National staff timesheets on a monthly basis
• Responsible of following up Tunis office leave request and filling Tunis HR Database base on monthly basis
• Support  the recruitment process of all national collaborators in Tunisia (job announcement posting, candidates shortlisting, supervising technical tests and organizing interviews)
• Participate in the HR induction and briefing planning for new staff in Tunis
• Ensure an efficient follow-up of all HR personnel files and contracts
• Ensure the electronic archiving of HR Files

Support Administration management :

• Provide secretariat support for writing official letters when necessary 
• Ensure translations of official documents (from English or French to Arabic or from Arabic           to English or French)

In General, the Employee has to remain flexible and to perform other duties as required for the good running of the mission. 

This job description may be subject to modifications in the future, depending on the evolution of the activities. 

These modifications will then be defined and discussed between the Employee and PUI

Humanitarian

International

Technical

x

• Knowledge of the Libyan context
• SAGA accounting software

Mandatory

• Being flexible, adapt easily to changes and reorganize priorities according to the needs
• Ability to work under stress and pressure, and to adjust to different situations
• Ability and eagerness to work with different cultures
• Ability to make suggestions
• Commitment to humanitarian principles