Director of Finance and Administration – DAI Retour vers les opportunités

MAXIMUM LEVEL OF EFFORT: LTTA
BASE OF OPERATIONS: Tunis, Tunisia
POSITION REPORTS TO: COP

Project Background:
The USAID Fiscal and Accounting System of Tunisia (FAST) Project supports the Government of Tunisia (GoT) to improve public financial management. FAST focuses specifically on enhancing and upgrading the government’s public financial management information system (PFMIS) to increase the efficiency, transparency, and predictability of public finances. The project strengthens the government’s capacity to carry out fiscal, budgetary, and revenue collection mandates and advances electronic services to optimize regulations, procedures, and authorizations that reduce the cost and time burden on businesses, facilitate investment and trade, and promote
innovation. Finally, FAST works to strengthen communication between policy makers and the public to build a common understanding of the constraints to—and opportunities for—economic expansion.
Purpose:
The Director of Finance and Administration is a key member of the project leadership team. He/she will play a pivotal role in overseeing adherence to project’s Field Operations Manual (FOM), USAID regulations, agreement requirements and limitations, financial policies, procedures, controls, and reporting systems. The individual ensures compliance of all accounting and financial reporting functions, oversees cost and general accounting, accounts receivable/payable, payroll, risk management, and partner’s relationships, audit backup documentation, and directly supervise and support a team responsible for finance, accounting, administration, logistics, and procurement.
Responsibilities and Key Tasks:
Management

• Responsible for providing training, guidance and direction to project Accounting/Finance/HR/ Administration staff.
• Responsible for gaining comprehensive knowledge of project’s Field Operations Manual (FOM) and for identifying areas where policies, procedures and/or practices may not be fully aligned with project practice
  and advising project management with options and recommendations
• Responsible for coordinating documentation requirements with various departments, i.e. procurement, grants, logistics, Human Resources, Inventory Management, Technical/Delivery and other areas
•  Ensures that accounting policies and practices are carried out in accordance with GAAP standards; project internal controls are established and implemented in accordance with DAI policies, USAID rules/regulations and the terms of the contract.

Financial Reporting

•  Develops and maintains reports of status of financial management activities (i.e. monthly and quarterly reporting)
• Responsible for ensuring project assets/inventory report is balanced against the general ledger/FAS prior to submission to USAID.
• Monitors and submits advance, commitment, and grant reports as applicable
• Develops and submits other project reports necessary and based on registration requirements to local authorities
• Oversees the reporting of expenses by regional offices
• Monitors and reports on partner/vendor payment schedules and obligations Audit
• Manages preparation of internal and external audits
• Supports responses and actions to internal audit comments
• Conducts reviews of backup documentation to ensure completeness, accuracy, and full compliance with all regulations and the Field Operations Manual (FOM)
• Performs regular spot audits on project’s files.
• Ensures adequate backup documentation is uploaded to relevant system according to set deadlines General Accounting/Financial Management
• Reviews wire requests for field project implementation
• Conducts regular cash flow analyses to ensure availability of funds and the accurate maintaining of bank balances
• Responsible for accurate and timely processing of invoices, advances and reimbursements, checks, and wire transfer payments
• Responsible for ensuring petty cash is maintained at a feasible level for operational activities and that petty cash procedures are followed
• Ensures proper segregation of duties within the Finance/Accounting Department
• Manages banking relationships and coordinates periodic updates for checking account signers
• Reviews and approves bank reconciliations performed by the field accountant
• Prepares and reviews project cost data prior to submitting Oracle data reports to DAI Washington
• Maintains file management systems for soft and hard copy documentation
• Establishes guidelines for maintaining sub-grant and other partnership files and activities as applicable
• Maintains files on grant/procurement/subcontractor documents and modifications as applicable
• Directs the schedule of financial activities to ensure the timely preparation of budget related reports
• Ensures that foreign taxes paid, if any, are tracked, recorded, and reported to USAID in accordance with ADS guidelines
• Ensures the timely and accurate processing and review of all payroll transactions, assuring compliance with established employment agreements and modifications.
• Oversee and Monitor use of field accounting system (FAS), cloud software for backup documentation, DAI’s project management system (TAMIS), etc.
• Communicates with home office system support teams on system or operations troubleshooting technical issues
• Trains finance staff in any financial system knowledge gap
• Ensures that voucher files are scanned and uploaded to DAI’s System for the Electronic Archival of Financial Documentation.Audit
•  Manages preparation of internal and external audits
• Supports responses and actions to internal audit comments
• Conducts reviews of backup documentation to ensure completeness, accuracy, and full compliance with all regulations and the Field Operations Manual (FOM)
• Performs regular spot audits on project’s files.
• Ensures adequate backup documentation is uploaded to relevant system according to set deadlines
  General Accounting/Financial Management
• Reviews wire requests for field project implementation
• Conducts regular cash flow analyses to ensure availability of funds and the accurate maintaining of bank balances
• Responsible for accurate and timely processing of invoices, advances and reimbursements, checks, and wire transfer payments
• Responsible for ensuring petty cash is maintained at a feasible level for operational activities and that petty cash procedures are followed
• Ensures proper segregation of duties within the Finance/Accounting Department
• Manages banking relationships and coordinates periodic updates for checking account signers
• Reviews and approves bank reconciliations performed by the field accountant
• Prepares and reviews project cost data prior to submitting Oracle data reports to DAI Washington
• Maintains file management systems for soft and hard copy documentation
• Establishes guidelines for maintaining sub-grant and other partnership files and activities as applicable
• Maintains files on grant/procurement/subcontractor documents and modifications as applicable
• Directs the schedule of financial activities to ensure the timely preparation of budget related reports
• Ensures that foreign taxes paid, if any, are tracked, recorded, and reported to USAID in accordance with ADS guidelines
• Ensures the timely and accurate processing and review of all payroll transactions, assuring compliance with established employment agreements and modifications.
• Oversee and Monitor use of field accounting system (FAS), cloud software for backup documentation, DAI’s project management system (TAMIS), etc.
• Communicates with home office system support teams on system or operations troubleshooting technical issues
• Trains finance staff in any financial system knowledge gap
• Ensures that voucher files are scanned and uploaded to DAI’s System for the Electronic Archival of Financial Documentation.