Danish Refugee Council ( DRC ) is looking for a finance and admin . assistant Retour vers les opportunités

Job title:Finance and Admin. Assistant(National)

Employment category: National

Reporting to: Area Manager

Subordinates: N/A

Unit/department: Finance, logistic and administration

Location: Medenine, Tunisia

Authorization level: N/A

Overall purpose of the role: Under the direct supervision of the Area Manager, the Finance and Admin Assistant performs the duties of Cashier and supports the day-to-day administration of DRC office in Zarzis (Tunisia), in adherence with DRC and donor guidelines and standards .

Responsibilities:

•  Prepare and review payment vouchers and invoices for accuracy and reconcile discrepancies
• Make timely payments accordingly with procedures
• Manage petty cash and clear small cash advances, upon request, ensuring safe custody of cash
•  Ensure daily cash counting and reconciliations
•  Review payment requests for accuracy, completeness, compliance, level of authorisation and clarity of invoices
• Complete cashbook and monitor cash flow management
• Organize, file and scan all payment vouchers with related supporting documents when corrected and approved Cash Book and BFU has been returned
  from North Africa Regional Office, Tunis
• Support the day-to-day activities of the office
• Act as focal point and arrange maintenance for office and guesthouses
•  Provides and/or oversees provision of staff support to the office, maintaining calendars and travel arrangements, screening, analysing, and, handling
  day-to-day problems and situations
•  Prepare drafts of letters and official communications, meeting minutes and summaries of actions to take, tracking progress on issues planned
• Responsible for updating monthly the staff contact list
• Responsible for staff ID card management and traceability of DRC/ Donor Equipment use
• To assist with any other duties in the Department, as directed by the Area Manager
• Translation of office documents when requested

Experience and technical competencies:

• Minimum 2 years’ experience working in a similar position
•  Experience of managing and handling cash
•  Experience working in Medenine District
•  Desirable: experience in similar role with International NGOs, donors or UN agencies

Education:

At least, a 3 year post-secondary school diploma in administration, management, accounting or finance; but preferred a University degree in Accounting, Finance, Business or Public Administration, Management or related fields

Languages: (indicate fluency level)

• Arabic (Proficient)
• English / and French(Proficient)

Key stakeholders: (internal and external)

Last updated:30/05/2018

¨Basic: I master the essentials, but may at times need help from others

¨Advanced: I can work independently at full professional level.

¨Expert: I am the go-to person when others need help.