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Danish Refugee Council ( DRC ) is looking for a finance and admin . assistant Retour vers les opportunités


Danish Refugee Council

Lance   Offre d'emploi

Échéance

20 Juin 2019 Il y a 1 an

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Détails de l'opportunité

Régions concernées par cette opportunité: Tunisie
Domaines concernées par cette opportunité: Droits de l’Homme

Job title:Finance and Admin. Assistant(National)

Employment category: National

Reporting to: Area Manager

Subordinates: N/A

Unit/department: Finance, logistic and administration

Location: Medenine, Tunisia

Authorization level: N/A

Overall purpose of the role: Under the direct supervision of the Area Manager, the Finance and Admin Assistant performs the duties of Cashier and supports the day-to-day administration of DRC office in Zarzis (Tunisia), in adherence with DRC and donor guidelines and standards .

Responsibilities:

  •  Prepare and review payment vouchers and invoices for accuracy and reconcile discrepancies
  • Make timely payments accordingly with procedures
  • Manage petty cash and clear small cash advances, upon request, ensuring safe custody of cash
  •  Ensure daily cash counting and reconciliations
  •  Review payment requests for accuracy, completeness, compliance, level of authorisation and clarity of invoices
  • Complete cashbook and monitor cash flow management
  • Organize, file and scan all payment vouchers with related supporting documents when corrected and approved Cash Book and BFU has been returned
    from North Africa Regional Office, Tunis
  • Support the day-to-day activities of the office
  • Act as focal point and arrange maintenance for office and guesthouses
  •  Provides and/or oversees provision of staff support to the office, maintaining calendars and travel arrangements, screening, analysing, and, handling
    day-to-day problems and situations
  •  Prepare drafts of letters and official communications, meeting minutes and summaries of actions to take, tracking progress on issues planned
  • Responsible for updating monthly the staff contact list
  • Responsible for staff ID card management and traceability of DRC/ Donor Equipment use
  • To assist with any other duties in the Department, as directed by the Area Manager
  • Translation of office documents when requested

Experience and technical competencies:

  • Minimum 2 years’ experience working in a similar position
  •  Experience of managing and handling cash
  •  Experience working in Medenine District
  •  Desirable: experience in similar role with International NGOs, donors or UN agencies

Education:

At least, a 3 year post-secondary school diploma in administration, management, accounting or finance; but preferred a University degree in Accounting, Finance, Business or Public Administration, Management or related fields

Languages: (indicate fluency level)

  • Arabic (Proficient)
  • English / and French(Proficient)

Key stakeholders: (internal and external)

Last updated:30/05/2018

¨Basic: I master the essentials, but may at times need help from others

¨Advanced: I can work independently at full professional level.

¨Expert: I am the go-to person when others need help.

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