The Danish Refugee Council recrute un Administration Officer عودة إلى الفرص

• Application due:  1/2/2019
• Workplace: Tunis, Tunisia
• Department/Country: Tunisia
• Contract type:  National contract
• Homepage: drc.ngo

The Danish Refugee Council assists refugees and internally displaced persons across the globe: we provide emergency aid, fight for their rights, and strengthen their opportunity for a brighter future. We work in conflict-affected areas, along the displacement routes, and in the countries where refugees settle. In cooperation with local communities, we strive for responsible and sustainable solutions. We work toward successful integration and – whenever possible – for the fulfilment of the wish to return home.

The Danish Refugee Council was founded in Denmark in 1956, and has since grown to become an international humanitarian organization with more than 7,000 staff and 8,000 volunteers. Our vision is a dignified life for all displaced.

All of our efforts are based on our value compass: humanity, respect, independence and neutrality, participation, and honesty and transparency.

About the job

This role has a country focus and ensures compliance to DRC procedures and guidelines within the country. It contributes to the development of country strategies, which are translated into action plans and day-to-day tasks.

Your main duties and responsibilities will be:

• Perform administrative task according to DRC guidelines.
• Book hotels and flights for DRC staff national and international travel and meetings.
• Receive and send official correspondence and maintain record for it.
• Facilitate the update and renewal of organization registration certificates
• Follow up and obtain residency and work permits for international staff
• Perform ad hoc office tasks.
• Any other duties relating to the nature of the job as requested by the Manager.
• Facilities Office management
  • Ensure all office infrastructures are appropriate, safe and functioning (i.e. security system, health and safety, communications, etc.)
  • Oversee all aspects of office maintenance and cleanliness.
  • In conjunction with the safety team, ensure safety and security issues for the general security of the office.
  • Ensure insurance plan is always in place for all office buildings and equipment and updated .
  • Maintain and update lease agreements and coordinate the renewal of leases for office premises, guesthouse and expatriate housing. Act as the focal point for liaison with landlords.
  • Coordinate handover of leased properties and ensure security deposits are refunded on timely basis.
  • Ensure repairs and maintenance of facilities in compliance with DRC standards and procedures.
  • Manage the administration team to ensure overall efficiency
  • Ensure there is always sufficient office stationary and office supplies and monitor their utilization.
• Guesthouse management:
  • Management of the guesthouse ensuring all infrastructures are safe and functioning.
  • Oversee all aspects of upkeep and cleanliness at the guesthouse.
  • Ensure guesthouse stocks and supplies are in place and monitor their utilization.
  • Ensure the Guesthouse Handbook is updated on regular basis, and available at the guesthouse.
  • Act as focal point for guesthouse and expatriate houses, liaise with property landlords on any matters arising. Oversee repairs as required.
• Administrative support
  • Book hotels and flights for DRC staff national and international travel and meetings.
  • Follow up and support with residency and work permits for International staff
  • Follow up and support with Visa applications for visitors and new staff.
  • Receive and send official correspondence and maintain record for it.
  • Ensure all utility payments are done on timely basis.
  • Ensure meetings for the senior management team are organized and other administrative support as may be required.
  • Any other duties as requested by Manager.

About you

In this position, you are expected to demonstrate DRC’ five core competencies:

• Striving for excellence: Focusing on reaching results while ensuring efficient processes.
• Collaborating: Involving relevant parties and encouraging feedback.
• Taking the lead: Taking ownership and initiative while aiming for innovation.
• Communicating: Listening and speaking effectively and honestly.
• Demonstrating integrity: Acting in line with DRC’s vision and values.

We offer

• Contract length: 1-year renewable depending on funding and performance.
• Level: Band H
• Designation of Duty Station: Tunis, Tunisia.
• Start date: 14/01/2019

DRC’s capacity to ensure the protection of and assistance to refugees, IDP’s and other persons of concern depends on the ability of our staff to uphold and promote the highest standards of ethical and professional conduct in relation DRC’s values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment. DRC conducts thorough and comprehensive background checks as part of the recruitment process. Visit drc.ngo to read more about what we do to secure robust safeguarding mechanisms.

If you have questions or are facing problems with the online application process, please visit drc.ngo/jobsupport.