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Compliance and Transparency Officer-ACTED Retour vers les opportunités


ACTED

Lance   Offre d'emploi

Échéance

23 Novembre 2021 Il y a 3 ans

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Détails de l'opportunité

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Assignment

The Compliance Officer is responsible to support the Compliance and Transparency Department in the implementation of ACTED systems and procedures, supporting Senior Country Transparency and Compliance Officer on – internal audit functions – external audit functions – IP management – reporting – training – transparency. 

Hierarchical Link

Under the direct supervision of Senior Country Transparency and Compliance Officer.

Working relations

Internal:  

  • Capital and Base Finance, Logistics, Administration and Transparency (FLAT) Teams.
  • Programme Teams.
  • Interaction with all the Departments (Coordination, Finance, Logistics, Administration, Security, Programme, and Grant Management).

External:

  • Donor or External auditors.
  • National and international implementing partners.

Internal Audit Responsibilities

  • Support the Sr Country C&T Officer in the implementation of the national internal audit plan 
  • Support the Sr Country C&T officer in the implementation of ACTED standard guidelines and the FLAT System as capital, area and partner level 
  • Provide support on following up and mitigating risks identified in the above.
  • Ensure ACTED standard FLAT systems are implemented in relevant departments in all bases:
    • Using a check list relevant to each activity for each department on a monthly basis.
    • Review/check and consolidate the check list done by bases FLAT teams.
    • Prepare recommendations in the case of irregularities or weaknesses.
    • Ensure that the recommendations are followed.

External Audit Responsibilities

  • Participate to the preparation of external audits in close collaboration with the Sr Country C&T Officer, the HQ Audit Department, the Country Finance Manager, and the Country Director.
  • Participate in external audits in a support role and attend kick-off and close out meetings including taking minutes. 
  • Drafting management responses for review by the Sr Country C&T Officer and HQ Audit Department.

Implementing Partner Management 

  • Participate in the preparation and execution of due diligences of implementing partners, as per ACTED ‘IP Package’.
  • Support the follow up and review of IP expenses on a monthly or quarterly basis as per the ACTED IP Package.
  • Support the delivery of practical training to IPs on ACTED processes in coordination with the Sr. Country C&T Officer and other FLAT staff.
  • Support the review of Tier 3 Partner Risk Mitigation Plan. 

Reporting 

  • Contribute to the preparation of the Monthly Compliance Report.

Other  

  • Promote transparency and accountability.
  • Provide training upon request or when identifying a gap in implementing / knowing ACTED procedures (FLAT and/or programme)  
  • Highlight, recommended and follow up mitigation of risks for ACTED activities.
  • Attend and participate in the monthly FLAT meeting, including minute taking.
  • Perform any other related activities as assigned by immediate supervisor.

 

Key Performance Indicators

  • % of MCR submitted on time and well completed.
  • Minutes of FLAT meetings taken and complete.
  • Timely submission of internal and external audit reports.

QUALIFICATIONS

  • Bachelor’s degree in Accounting, Finance, or any related field.
  • 2-3 years of experience in an audit/accounting/finance role.
  • Strong MS excel skills and familiarity with MS office basic functions.
  • Good verbal and written English skills.
  • Excellent negotiation and drafting skills.
  • Excellent interpersonal and communication skills.
  • Basic understanding of paper-based documentation review.

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