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Chemonics International

Lance   Offre d'emploi

Échéance

12 Août 2019 Il y a 1 an

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Détails de l'opportunité

Régions concernées par cette opportunité: Tunis

Title: Operations Director
Length of Assignment: Long-Term
Reports to: Operations and Finance Team Leader

BACKGROUND

The purpose of the USAID-funded Jobs, Opportunities & Business Success project (JOBS) is to create jobs in Tunisia on a sustainable basis by (1) providing targeted assistance to Tunisian businesses, especially SMEs, to expand their sales and/or exports enabling them to expand and hire additional workers; (2) enhance work force development by reducing the education/training gap between what the university and vocational training systems provide and the actual needs of Tunisian businesses; (3) promote a more effective business enabling environment by working with the public and private sectors to promote policy and regulatory reforms; and, (4) communicate to Tunisians, especially youth, a sense of the importance of market-led economic growth and entrepreneurship, as well as vocational education as an apt career choice.

JOBS also aspires to have project stakeholders and Tunisians at large understand and be aware of USAID’s contribution to these objectives through the JOBS project.

POSITION DESCRIPTION

The Operations Director will be responsible for leading office administration, logistics, office maintenance, and procurements for the office, ensuring close coordination with the SAF, Finance, and HR teams in order to facilitate an improved operational structure for the purpose of improving service delivery to the JOBS technical components. This is a high-level management position to support the Team Leader in meeting the demands of senior leadership. JOBS is a large program-reaching upwards of 100 staff members with 5 regional offices.

DETAILED RESPONSIBILITIES

The principal tasks to be completed under this SOW are as follows:

Operations and Administrative Management

  • Work with the Operations and Finance Team Leader to develop and implement key management systems that will support improved project operations, logistics planning, procurement delivery, vehicle management, and office management to streamline Operations work-flow.
  • Oversee the work of the JOBS operations team, including oversight of project procurements, logistics, office maintenance (procurement and use of supplies, equipment and services), and project vehicle use, ensuring compliance with procurement and financial guidelines and policy
  • Ensure that all finance and administrative staff have access to and a working knowledge of USAID rules and regulations and JOBS policies
  • Coordinate project procurements, in full compliance with all applicable USAID rules and regulations and Chemonics’ internal policies and procedures including but not limited to:
    o ensuring and documenting competition among vendors
    o ensuring payments are made in a timely manner
  • Support technical implementation through timely reviews and effective competitive management of all operational procurements, BPAs, RFQs, and leases
  • Lead coordination with the IT Manager, and ensure all staff IT needs are met, in addition to appropriate IT file saving standards are adhered to.
  • Support the Operations and Finance Team Leader in approving expenses in the D365 system valued at $3,500 or less
  • Ensure that key management systems are properly used and periodically reconciled
  • Work with technical and operational staff to oversee project’s system for filing and archiving of all relevant administrative, technical, contractual and personnel documentation
  • Maintain a good knowledge and understanding of all office rules and procedures as set forth in the field office policy manual
  • Coordinate closely with the HR Director as needed, when onboarding new staff to ensure that equipment, inventory, and operations related policies are enforced and known by new staff
  • Work closely with the Finance Manager to ensure coordination with financial work-flows, invoicing, and the D365 system
  • Ensure appropriate filing systems are developed and maintained for procurement and all buckets of project office administration
  • Perform other tasks as directed by the Operations and Finance Team Leader

Compliance

  • Ensure compliance with U.S. government regulations, Chemonics’ corporate policies, laws of Tunisia, and any supplemental policies developed specifically for JOBS
  • Establish standards and procedures to ensure that the project systems are effective and efficient in preventing, detecting, and correcting noncompliance with applicable rules and regulations
  • Promote staff awareness of USAID regulations relevant to the contract
  • Ensure compliance to organizational policies, procedures and internal controls (e.g. D365 management, Field Office Guide to Field Accounting and Compliance, Field Office Procurement Commodity Handbook, Tunisia FO Policy Manual, Global QMS, etc.), and introduce new policies and procedures to strengthen the operational work-flow

Inventory and Logistics

  • Oversee travel arrangements and ensure they are in accordance with International and Domestic corporate travel requirements
  • Ensure management of project assets including inventory, vehicles and files. Manage a vehicle fleet of 15 cars.
  • Ensure that all equipment is used in accordance with program and U.S. Government guidelines.
  • Oversee the organization of shipment services with freight forwarder as required, including coordinating customs clearances for export and import of goods

LEVEL OF EFFORT AND PERIOD OF PERFORMANCE

Long-term, full-time.

LOCATION OF THE ASSIGNMENT

The assignment will be in Tunis, Tunisia.

SUPERVISION AND REPORTING

The Operations Director will report to the Operations and Finance Team Leader and oversee a team of at least 6 people and 15 drivers.

Critères d'éligibilité

  • Master’s degree in business administration, public administration, or other relevant field
  • At least 7 years of experience in management positions in the public or private sector
  • At least 5 years of experience working on donor projects, preferably with responsibilities in procurement, subcontracts, and operations;
  • Demonstrated success in managing programs of similar magnitude and complexity, working collaboratively with various teams, and communicating effectively;
  • Strong organizational and prioritization skills.
  • Demonstrated capacity to set priorities in a highly pressured environment;
  • Fluent spoken and written English, French, and Arabic required.

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