(Offre en anglais) BBC Media Action recrute Procurement and Finance Assistant عودة إلى الفرص

Job title: Procurement and Finance Assistant, North Africa Projects

Department/unit: BBC Media Action, North Africa

Location: Tunis, Tunisia

Reports to: BBC Media Action Finance Manager Libya (Tunis based)

Contract length: 6 months (with possibility of extension subject to funding)

Job Purpose:

BBC Media Action seeks a trained accountant to provide high quality and effective financial and procurement support to the BBC Media Action North Africa projects office based in Tunis.

Responsibilities:

• Provide a comprehensive range of financial support to the BBC Media Action finance team
• Support the Finance Manager in smooth running of finance operations and procurement
• Assist in administrative procurement of supplies and services from quality vendors and service providers, in fairness and transparency
• Complete all procurement documentation according to BBC Media Action guidelines and templates and according to donor requirements
• Arrange for the supply/allocation of office equipment and supplies, materials, and vehicles as required by the Department. This will include the following functions: preparation of specifications, tenders and schedules; obtaining and negotiating prices; obtaining quotations and placing orders and processing invoices
• Ensure that goods purchased are to specification in terms of quality, quantity and delivery and to advise on those suppliers who fail to meet specifications
• Assess supplier profiles and analyze offers
• Prepare and submit detailed reports (budget, buying expenditures etc)
• Process payments, expenses claims, advances and per diems according to BBC Media Action policy
• Establish, develop and maintain suitable spreadsheets, databases, and management information and evaluation systems as requested
• Support the Finance Manager to monitor weekly cash flow needs, dealing with different team members to find out upcoming payments due
• Booking transactions on Dimension Accounting Software and follow the Head Office instruction for the monthly closing within the deadlines
• Ensure compliance with applicable law for administrative, tax and HR aspects of the programs
• Support the Finance Manager to compile monthly financial reports detailing income, expenditure and cash and bank reconciliations
• Help maintain an up-to-date list of inventory of assets for office and production facilities and manage filing of all administrative documents
• Handle internal and external enquiries in a professional manner, dealing with these to conclusion where possible or referring them to the team as appropriate

• Undertake ad hoc finance and procurement projects as and when required