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(Offre en anglais) BBC Media Action recrute Procurement and Finance Assistant Retour vers les opportunités


11 Septembre 2016 Il y a 5 ans

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Détails de l'opportunité

Régions concernées par cette opportunité: Tunis
Domaines concernées par cette opportunité: Santé et 6 autre(s) domaines

Job title: Procurement and Finance Assistant, North Africa Projects

Department/unit: BBC Media Action, North Africa

Location: Tunis, Tunisia

Reports to: BBC Media Action Finance Manager Libya (Tunis based)

Contract length: 6 months (with possibility of extension subject to funding)

Job Purpose:

BBC Media Action seeks a trained accountant to provide high quality and effective financial and procurement support to the BBC Media Action North Africa projects office based in Tunis.


  • Provide a comprehensive range of financial support to the BBC Media Action finance team
  • Support the Finance Manager in smooth running of finance operations and procurement
  • Assist in administrative procurement of supplies and services from quality vendors and service providers, in fairness and transparency
  • Complete all procurement documentation according to BBC Media Action guidelines and templates and according to donor requirements
  • Arrange for the supply/allocation of office equipment and supplies, materials, and vehicles as required by the Department. This will include the following functions: preparation of specifications, tenders and schedules; obtaining and negotiating prices; obtaining quotations and placing orders and processing invoices
  • Ensure that goods purchased are to specification in terms of quality, quantity and delivery and to advise on those suppliers who fail to meet specifications
  • Assess supplier profiles and analyze offers
  • Prepare and submit detailed reports (budget, buying expenditures etc)
  • Process payments, expenses claims, advances and per diems according to BBC Media Action policy
  • Establish, develop and maintain suitable spreadsheets, databases, and management information and evaluation systems as requested
  • Support the Finance Manager to monitor weekly cash flow needs, dealing with different team members to find out upcoming payments due
  • Booking transactions on Dimension Accounting Software and follow the Head Office instruction for the monthly closing within the deadlines
  • Ensure compliance with applicable law for administrative, tax and HR aspects of the programs
  • Support the Finance Manager to compile monthly financial reports detailing income, expenditure and cash and bank reconciliations
  • Help maintain an up-to-date list of inventory of assets for office and production facilities and manage filing of all administrative documents
  • Handle internal and external enquiries in a professional manner, dealing with these to conclusion where possible or referring them to the team as appropriate
  • Undertake ad hoc finance and procurement projects as and when required

Critères d'éligibilité

  • Trained accountant, with minimum of 2 years' experience of work on accountancy projects
  • Strong background in procurement administration
  • Experience of successful finance administration
  • Excellent attention to detail
  • The ability to work independently and proactively, to prioritise workloads, meet deadlines and respond flexibly to rapidly changing priorities
  • Excellent interpersonal skills
  • Strong and effective communication skills with people at all levels of the organisation, including ability to explain financial processes and policies to team members and provide information required for Management Team
  • Excellent IT skills with experience of operating computer-based financial management systems. Competent to advanced level in Microsoft Excel
  • Able to work effectively in a team and show flexibility as required English and Arabic fluency (with strong written English skills)
  • Desirable Skills and Experience
  • Experience of finance administration and/or procurement in the NGO field and international development sector
  • Experience of working with and reporting to international donors
  • French fluency
  • Driving licence

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