• Under the Direct supervision of the Admin/HR Officer
• Under the overall technical supervision of the

Country Finance and HR manager

• Under the overall supervision of the Country Director

FUNCTIONAL LINK: Provides support to the HR officer in          Tripoli and Senior HR officer in Benghazi.

• Control, check and communicate the attendance of the staff (Tunis). This shall include collecting and receiving the attendance sheets, following up on leave requests and updating the Leave Follow up on a monthly basis.
• Inform Senior Admin and HR Manager of any observed breach of ACTED regulations that could lead to disciplinary actions as per ACTED HR Manual.
• Conducting visits to the CNSS and income tax departments whenever needed.
• Assisting the senior Admin and HR office in preparing the HR TITANIC for Tunis capital office national staff
• Checking all the HR and Admin documentation received from the bases, prior to submitting then for final signatories.
• Receiving, checking & archiving hard copies of the HR/ admin documentation
• Scanning of all the documents and uploading to the designated file on ACTED’s drive.

III. Recruitment

• Preparing the induction schedule for all new staff in collaboration with the Senior Admin and HR officer and other departments.

IV. Filing

The Admin and HR Assistant shall be in charge of conducting an accurate and efficient filling system, in line with ACTED’s requirements; in hard and soft copy. H/She shall also be in charge of ensuring that the documentation flow between base and Capital office is properly conducted.

In this regard, H/She shall put in place accurate folders (recruitment, CVs, memos…) notably personal folders as follows:

• Ensure creating personal folders for national & international staff at the day of their arrival for both capital and field offices;
• Ensure confidentiality of personal folders;
• Ensure a follow-up/update of the personal folders from bases and capital on 1st week of N+ month. 
• Ensure the follow-up/ updated of the HR/ admin documentation of Benghazi and Tripoli on a monthly basis 
• Any other tasks are given by the Senior HR/ Admin officer and the HR Manager